Executive Assistant

Title: Executive Assistant – Leadership SupportLocation: Atlanta, GA 30328Shift Hours: 9-5 or 8-4Hybrid Role - 3days in office (typically T, W TH)Job type: 3 months Contract to hire - Looking for someone long termMust Haves:1. Advanced Microsoft 365 Mastery (Outlook & Teams)2. Corporate Expense & Travel Management Systems (Concur is utilized)3. AI Tool Integration & Executive Automation (CoPilot utilized)4. Executive / VP-Level Calendar Management**Being proactive, intuitive to know advanced review of incoming weeks, meet with COS to ensure critical meetings are set, review any discrepancies, etc.The opportunity:The Executive Assistant provides high-level executive and administrative support for two Vice Presidents within our IT Leadership team and their teams. This role is a strategic partnership requiring a proactive professional who can operate with speed, precision, and a "digital-first" mindset in a fast-paced, global IT environment. The successful candidate will independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications, and act as a force multiplier for the Executives by anticipating needs and managing high-stakes logistics.How you will impact:• Proactively own and manage complex, fast-moving calendars for two VPs; anticipating conflicts and prioritizing high-value engagements to optimize strategic goals.• Prepare detailed agendas and briefing materials ahead of key leadership meetings to ensure VPs are fully prepared with relevant data and context.• Synthesize meeting discussions into clear follow-up notes and proactively track action items to completion across the IT organization.• Lead the end-to-end logistics for special meetings, leadership off-sites, lunches, and dinners, including venue sourcing and technology integration.• Coordinate comprehensive domestic and international travel (flights, hotels, ground transportation, and visas) and develop minute-by-minute itineraries with built-in "Plan B" and "Plan C" contingencies.• Serve as a "Power User" for emerging productivity tools, proactively mastering and integrating AI platforms—specifically Microsoft 365 Copilot—into executive workflows for drafting, research, and data synthesis.• Utilize the full suite of Microsoft Teams components (webinars, whiteboarding, and AI-generated recaps) to facilitate seamless digital collaboration for a global team.• Manage expense reports, invoices, subscriptions, and vendor coordination with absolute accuracy and timeliness, adhering to corporate procurement standards.• Continuously evaluate and refine administrative workflows and communication protocols to improve overall departmental efficiency.• Develop a good working relationship with all levels of staff in all departments.• Handle sensitive/confidential information requiring a high level of discretion.What you need to succeed:• Bachelor’s Degree required.• Minimum of 3 years of experience supporting Vice President level or above, preferred within an Information Technology or high-tech corporate environment.• Advanced proficiency in Microsoft Office 365, with a specific emphasis on Teams and Copilot/AI tools; ability to quickly adapt to new external platforms.• Commitment to being on-site at least 3 days per week to facilitate direct collaboration and team culture.• Ability to commute between local Georgia-based offices as business needs dictate to ensure seamless executive coverage across multiple locations.• Strong interpersonal skills with the ability to collaborate at all organizational levels.• Absolute discretion and sound judgment when handling confidential or sensitive matters.• A proactive, "forward-leaning" approach with the ability to pivot quickly in response to changing priorities.• Focused, dedicated, and organized with a strong work ethic and attention to detail in composing, typing, and proofing materials.