{"schemaVersion":"jobsearcher.job.v1","id":"ee85ef2a3dc79dd267be07a0","url":"https://jobsearcher.com/jobs/ee85ef2a3dc79dd267be07a0","canonicalUrl":"https://jobsearcher.com/jobs/ee85ef2a3dc79dd267be07a0","title":"Executive Assistant","description":"About the CompanyVermont Law and Graduate School (VLGS) is a nationally recognized institution dedicated to legal education, public policy, environmental law, and graduate studies. The school fosters an inclusive, collaborative, and diverse academic community while supporting excellence in teaching, research, and student success. VLGS offers competitive benefits, professional development opportunities, and a supportive work environment.About the RoleThe Executive Assistant provides high-level administrative and operational support to the Vice Dean for Faculty and the Academic Affairs department. This role involves coordinating faculty activities, managing executive schedules, organizing meetings and events, supporting academic programs, maintaining confidential records, assisting with course administration, and ensuring the smooth operation of the Dean's Office. The position requires excellent organizational, communication, and multitasking abilities in a fast-paced academic environment.QualificationsAssociate's degree in Business Administration, Office Administration, or a related field, or an equivalent combination of education and experienceMinimum 2 years of executive-level administrative support or office management experience4+ years of relevant administrative experience preferredExperience in higher education administration or legal office procedures is preferredStrong proficiency with Microsoft Office Suite and office technologiesAbility to maintain strict confidentiality and professionalismEligible to work legally in the United States without sponsorshipSkills RequiredExecutive administrative supportCalendar and schedule managementMeeting coordination and minute-takingWritten and verbal communicationOrganizational and time management skillsMultitasking and project coordinationMicrosoft Office Suite proficiencyDatabase and records managementBudget tracking and expense reportingTravel coordinationAttention to detail and accuracyProblem-solving and decision-makingProfessional interpersonal skillsConfidentiality and discretionAbility to work independently and collaborativelyAdaptability and willingness to learn new technologiesRequirementsProvide administrative support to the Vice Dean for FacultyCoordinate faculty meetings, retreats, orientations, and committee activitiesPrepare agendas, reports, correspondence, and meeting minutesMaintain faculty records and update the faculty directorySupport course administration, including exam coordination and proctoringAssist with instructional budget tracking and reimbursement processingArrange travel and prepare expense reportsAnswer phones, respond to emails, and assist visitors professionallyMaintain filing systems and office recordsSupport other executive assistants and administrative staff as neededManage multiple priorities while meeting deadlinesMaintain confidentiality of sensitive academic and personnel informationPerform duties in an on-campus office environmentEqual Opportunity EmployerVermont Law and Graduate School is an Equal Opportunity Employer committed to fostering a diverse, equitable, and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, ancestry, sex, sexual orientation, gender identity, age, national origin, place of birth, marital status, disability, veteran status, HIV status, pregnancy, genetic information, health insurance status, crime victim status, or any other characteristic protected by applicable law. The school is also committed to providing reasonable accommodations for qualified individuals with disabilities throughout the hiring process.","company":"Torentify","rawCompany":"torentify","city":"Plainfield","state":"VT","isRemote":false,"isActive":false,"createdAt":"2026-08-08T11:46:20.312Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"}],"industries":[{"code":"611310","title":"Colleges, Universities, and Professional Schools","slug":"colleges-universities-and-professional-schools"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"541110","title":"Offices of Lawyers","slug":"offices-of-lawyers"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"About the CompanyVermont Law and Graduate School (VLGS) is a nationally recognized institution dedicated to legal education, public policy, environmental law, and graduate studies. The school fosters an inclusive, collaborative, and diverse academic community while supporting excellence in teaching, research, and student success. VLGS offers competitive benefits, professional development opportunities, and a supportive work environment.About the RoleThe Executive Assistant provides high-level administrative and operational support to the Vice Dean for Faculty and the Academic Affairs department. This role involves coordinating faculty activities, managing executive schedules, organizing meetings and events, supporting academic programs, maintaining confidential records, assisting with course administration, and ensuring the smooth operation of the Dean's Office. The position requires excellent organizational, communication, and multitasking abilities in a fast-paced academic environment.QualificationsAssociate's degree in Business Administration, Office Administration, or a related field, or an equivalent combination of education and experienceMinimum 2 years of executive-level administrative support or office management experience4+ years of relevant administrative experience preferredExperience in higher education administration or legal office procedures is preferredStrong proficiency with Microsoft Office Suite and office technologiesAbility to maintain strict confidentiality and professionalismEligible to work legally in the United States without sponsorshipSkills RequiredExecutive administrative supportCalendar and schedule managementMeeting coordination and minute-takingWritten and verbal communicationOrganizational and time management skillsMultitasking and project coordinationMicrosoft Office Suite proficiencyDatabase and records managementBudget tracking and expense reportingTravel coordinationAttention to detail and accuracyProblem-solving and decision-makingProfessional interpersonal skillsConfidentiality and discretionAbility to work independently and collaborativelyAdaptability and willingness to learn new technologiesRequirementsProvide administrative support to the Vice Dean for FacultyCoordinate faculty meetings, retreats, orientations, and committee activitiesPrepare agendas, reports, correspondence, and meeting minutesMaintain faculty records and update the faculty directorySupport course administration, including exam coordination and proctoringAssist with instructional budget tracking and reimbursement processingArrange travel and prepare expense reportsAnswer phones, respond to emails, and assist visitors professionallyMaintain filing systems and office recordsSupport other executive assistants and administrative staff as neededManage multiple priorities while meeting deadlinesMaintain confidentiality of sensitive academic and personnel informationPerform duties in an on-campus office environmentEqual Opportunity EmployerVermont Law and Graduate School is an Equal Opportunity Employer committed to fostering a diverse, equitable, and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, ancestry, sex, sexual orientation, gender identity, age, national origin, place of birth, marital status, disability, veteran status, HIV status, pregnancy, genetic information, health insurance status, crime victim status, or any other characteristic protected by applicable law. The school is also committed to providing reasonable accommodations for qualified individuals with disabilities throughout the hiring process.","datePosted":"2026-08-08T11:46:20.312Z","dateModified":"2026-08-08T11:46:20.312Z","hiringOrganization":{"@type":"Organization","name":"Torentify","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Plainfield","addressRegion":"VT","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"ee85ef2a3dc79dd267be07a0"},"url":"https://jobsearcher.com/jobs/ee85ef2a3dc79dd267be07a0"}}