{"schemaVersion":"jobsearcher.job.v1","id":"ed90cbd0de389e95c083a8a6","url":"https://jobsearcher.com/jobs/ed90cbd0de389e95c083a8a6","canonicalUrl":"https://jobsearcher.com/jobs/ed90cbd0de389e95c083a8a6","title":"Administrative Assistant","description":"Administrative Assistant\nLocation: Phoenix, AZ\nCompany: Celtic Elevator\nPosition Summary\nCeltic Elevator is seeking a highly organized, customer-focused Administrative Assistant to support our growing residential elevator business. This position serves as the first point of contact for customers, builders, vendors, and employees while providing administrative support to our sales, installation, and service teams. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced construction and service environment.\nKey Responsibilities\nCustomer Service\nAnswer incoming phone calls and greet customers professionally.\nSchedule appointments for sales consultations, installations, and service calls.\nRespond to customer inquiries and direct requests to the appropriate department.\nMaintain excellent customer relationships through timely communication.\nAdministrative Support\nPrepare proposals, contracts, work orders, and customer documentation.\nCreate and maintain electronic and paper filing systems.\nEnter and update customer information in company software.\nProcess incoming and outgoing mail, emails, and correspondence.\nAssist with office organization and daily administrative tasks.\nScheduling & Coordination\nCoordinate installation and service schedules with customers and technicians.\nTrack project timelines and communicate scheduling updates.\nAssist with permit documentation and project paperwork.\nCoordinate meetings and maintain office calendars.\nAccounting Support\nPrepare invoices and assist with accounts receivable collections.\nProcess purchase orders and vendor invoices.\nAssist with expense tracking and basic bookkeeping tasks.\nSupport payroll documentation as needed.\nOperations Support\nOrder office supplies and maintain inventory.\nAssist with preparing reports and company documents.\nSupport project managers and leadership with administrative needs.\nHelp maintain compliance documentation and customer records.\nQualifications\nHigh school diploma or GED required.\nAssociate degree or administrative certification preferred.\n2+ years of administrative or office experience.\nExperience in construction, home services, or contracting is a plus.\nStrong customer service skills.\nExcellent written and verbal communication.\nProficiency in Microsoft Office (Word, Excel, Outlook).\nExperience with QuickBooks, ServiceTitan, Buildertrend, or CRM software is a plus.\nStrong organizational skills with exceptional attention to detail.\nAbility to prioritize multiple tasks and meet deadlines.\nRequired Skills\nProfessional telephone etiquette\nCustomer service excellence\nScheduling and calendar management\nData entry accuracy\nProblem-solving\nTime management\nTeam collaboration\nConfidentiality and professionalism\nPhysical Requirements\nAbility to sit for extended periods.\nOccasional lifting of office supplies up to 20 pounds.\nAbility to move throughout the office as needed.\nWhat We Offer\nCompetitive pay\nHealth insurance\nPaid time off and holidays\n401(k) with company match (if applicable)\nOpportunities for career growth\nSupportive, family-oriented work environment\nAbout Celtic Elevator\nCeltic Elevator is Arizona's premier residential elevator company, specializing in the sales, installation, modernization, and service of luxury home elevators. We are committed to delivering exceptional craftsmanship, outstanding customer service, and innovative mobility solutions that enhance our customers' homes and quality of life.\nPay: $24.00 - $26.00 per hour\nWork Location: In person","company":"Celtic Elevator","rawCompany":"celtic elevator","city":"Phoenix","state":"AZ","isRemote":false,"isActive":false,"createdAt":"2026-08-03T20:13:51.644Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"}],"industries":[{"code":"238290","title":"Other Building Equipment Contractors","slug":"other-building-equipment-contractors"},{"code":"333921","title":"Elevator and Moving Stairway Manufacturing","slug":"elevator-and-moving-stairway-manufacturing"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Assistant","description":"Administrative Assistant\nLocation: Phoenix, AZ\nCompany: Celtic Elevator\nPosition Summary\nCeltic Elevator is seeking a highly organized, customer-focused Administrative Assistant to support our growing residential elevator business. This position serves as the first point of contact for customers, builders, vendors, and employees while providing administrative support to our sales, installation, and service teams. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced construction and service environment.\nKey Responsibilities\nCustomer Service\nAnswer incoming phone calls and greet customers professionally.\nSchedule appointments for sales consultations, installations, and service calls.\nRespond to customer inquiries and direct requests to the appropriate department.\nMaintain excellent customer relationships through timely communication.\nAdministrative Support\nPrepare proposals, contracts, work orders, and customer documentation.\nCreate and maintain electronic and paper filing systems.\nEnter and update customer information in company software.\nProcess incoming and outgoing mail, emails, and correspondence.\nAssist with office organization and daily administrative tasks.\nScheduling & Coordination\nCoordinate installation and service schedules with customers and technicians.\nTrack project timelines and communicate scheduling updates.\nAssist with permit documentation and project paperwork.\nCoordinate meetings and maintain office calendars.\nAccounting Support\nPrepare invoices and assist with accounts receivable collections.\nProcess purchase orders and vendor invoices.\nAssist with expense tracking and basic bookkeeping tasks.\nSupport payroll documentation as needed.\nOperations Support\nOrder office supplies and maintain inventory.\nAssist with preparing reports and company documents.\nSupport project managers and leadership with administrative needs.\nHelp maintain compliance documentation and customer records.\nQualifications\nHigh school diploma or GED required.\nAssociate degree or administrative certification preferred.\n2+ years of administrative or office experience.\nExperience in construction, home services, or contracting is a plus.\nStrong customer service skills.\nExcellent written and verbal communication.\nProficiency in Microsoft Office (Word, Excel, Outlook).\nExperience with QuickBooks, ServiceTitan, Buildertrend, or CRM software is a plus.\nStrong organizational skills with exceptional attention to detail.\nAbility to prioritize multiple tasks and meet deadlines.\nRequired Skills\nProfessional telephone etiquette\nCustomer service excellence\nScheduling and calendar management\nData entry accuracy\nProblem-solving\nTime management\nTeam collaboration\nConfidentiality and professionalism\nPhysical Requirements\nAbility to sit for extended periods.\nOccasional lifting of office supplies up to 20 pounds.\nAbility to move throughout the office as needed.\nWhat We Offer\nCompetitive pay\nHealth insurance\nPaid time off and holidays\n401(k) with company match (if applicable)\nOpportunities for career growth\nSupportive, family-oriented work environment\nAbout Celtic Elevator\nCeltic Elevator is Arizona's premier residential elevator company, specializing in the sales, installation, modernization, and service of luxury home elevators. We are committed to delivering exceptional craftsmanship, outstanding customer service, and innovative mobility solutions that enhance our customers' homes and quality of life.\nPay: $24.00 - $26.00 per hour\nWork Location: In person","datePosted":"2026-08-03T20:13:51.644Z","dateModified":"2026-08-03T20:13:51.644Z","hiringOrganization":{"@type":"Organization","name":"Celtic Elevator","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Phoenix","addressRegion":"AZ","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"ed90cbd0de389e95c083a8a6"},"url":"https://jobsearcher.com/jobs/ed90cbd0de389e95c083a8a6"}}