{"schemaVersion":"jobsearcher.job.v1","id":"ebf0d36a23c3c8b45959fb89","url":"https://jobsearcher.com/jobs/ebf0d36a23c3c8b45959fb89","canonicalUrl":"https://jobsearcher.com/jobs/ebf0d36a23c3c8b45959fb89","title":"Program Coordinator","description":"DescriptionThe Human-Centered Artificial Intelligence (HAI) seeks a temporary Program Coordinator to support the industry programs team's efforts, meetings, and portfolio. Working closely with the Director of Industry Programs, the coordinator will manage day-to-day program operations across a dynamic, fast-paced portfolio of events, meetings, and programs that support scholars, fellows, and students - as well as industry partners and visitors -- coordinating logistics, communications, and administrative support.This full-time, 6-month hybrid position (40 hours/week) has an on-site anchor day on Tuesdays and is at least three days a week on campus. It offers an excellent opportunity to gain hands-on experience in program and event management.Core DutiesProgram & Event:Coordinate logistics for meetings, delegation/visits, workshops, and special events, including scheduling, space reservations, onboarding, catering, calendar invitations, virtual meeting setup, and on-site logistics. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research, editing, and fact-checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Assist with other unit and/or coordinator's workshops and program-specific events during peak programming periods. Industry Affiliate Engagement:Monitor attendance and participation, manage mailing lists, track program status changes, and serve as a primary point of contact for the director's communications and follow-up. Provide administrative and logistical support for industry research collaborators on an as-needed basis, including coordination with relevant departments and personnel. Finance & Purchasing:Manage purchasing cards, purchase orders, travel reimbursements, and track these across multiple programs/events. Track program funding and participation by fiscal year and liaise with the finance team and/or other program coordinators to resolve funding, billing, and compliance matters. Operations:Oversee office supplies, shared space, and day-to-day operational needs. Manage calendars and travel for leadership, and support internal data management and tracking projects. RequirementsMinimum Requirements:Education & Experience: High school diploma or equivalent and six years of administrative experience, or a combination of education and relevant experience. Experience working in a similar hybrid academic-industry environment and being comfortable working in a fast-paced, evolving setting. Strong written and verbal communication skills, with the ability to work effectively with a variety of stakeholders. Flexibility and adaptability, including the ability to adjust priorities and respond to changing needs within a growing unit, as well as the ability to work independently, take initiative, and collaborate effectively as part of a team. Any preferred days when you need this worker to be onsite? Tuesday and Wednesday. The third onsite day will vary depending on business needs.","company":"Talent Software Services","rawCompany":"talent software services","city":"Stanford","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-09-08T08:43:38.780Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"13-1121.00","title":"Meeting, Convention, and Event Planners","slug":"meeting-convention-and-event-planners"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"611310","title":"Colleges, Universities, and Professional Schools","slug":"colleges-universities-and-professional-schools"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"},{"code":"611699","title":"All Other Miscellaneous Schools and Instruction","slug":"all-other-miscellaneous-schools-and-instruction"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Coordinator","description":"DescriptionThe Human-Centered Artificial Intelligence (HAI) seeks a temporary Program Coordinator to support the industry programs team's efforts, meetings, and portfolio. Working closely with the Director of Industry Programs, the coordinator will manage day-to-day program operations across a dynamic, fast-paced portfolio of events, meetings, and programs that support scholars, fellows, and students - as well as industry partners and visitors -- coordinating logistics, communications, and administrative support.This full-time, 6-month hybrid position (40 hours/week) has an on-site anchor day on Tuesdays and is at least three days a week on campus. It offers an excellent opportunity to gain hands-on experience in program and event management.Core DutiesProgram & Event:Coordinate logistics for meetings, delegation/visits, workshops, and special events, including scheduling, space reservations, onboarding, catering, calendar invitations, virtual meeting setup, and on-site logistics. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research, editing, and fact-checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Assist with other unit and/or coordinator's workshops and program-specific events during peak programming periods. Industry Affiliate Engagement:Monitor attendance and participation, manage mailing lists, track program status changes, and serve as a primary point of contact for the director's communications and follow-up. Provide administrative and logistical support for industry research collaborators on an as-needed basis, including coordination with relevant departments and personnel. Finance & Purchasing:Manage purchasing cards, purchase orders, travel reimbursements, and track these across multiple programs/events. Track program funding and participation by fiscal year and liaise with the finance team and/or other program coordinators to resolve funding, billing, and compliance matters. Operations:Oversee office supplies, shared space, and day-to-day operational needs. Manage calendars and travel for leadership, and support internal data management and tracking projects. RequirementsMinimum Requirements:Education & Experience: High school diploma or equivalent and six years of administrative experience, or a combination of education and relevant experience. Experience working in a similar hybrid academic-industry environment and being comfortable working in a fast-paced, evolving setting. Strong written and verbal communication skills, with the ability to work effectively with a variety of stakeholders. Flexibility and adaptability, including the ability to adjust priorities and respond to changing needs within a growing unit, as well as the ability to work independently, take initiative, and collaborate effectively as part of a team. Any preferred days when you need this worker to be onsite? Tuesday and Wednesday. The third onsite day will vary depending on business needs.","datePosted":"2026-09-08T08:43:38.780Z","dateModified":"2026-09-08T08:43:38.780Z","hiringOrganization":{"@type":"Organization","name":"Talent Software Services","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Stanford","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"ebf0d36a23c3c8b45959fb89"},"url":"https://jobsearcher.com/jobs/ebf0d36a23c3c8b45959fb89"}}