General Office Assistant

With more than 80 years of experience, Oxford has built a house of emotionally resonant lifestyle brands that can stand the test of time and trends. We are the parent company behind the most beloved lifestyle brands in the U.S. Headquartered in Atlanta, GA, Oxford is not just an owner. We’re stewards, growing great businesses, while staying true to what makes them special.We offer competitive benefits packages which may include generous vacation policy, health and wellness coverage, 401k with company match, discounted stock purchasing, options for education reimbursement, and amazing product discounts! We value work-life balance and offer a flexible corporate office environment.About The RolePosition is responsible for reviewing and processing DC invoices for payment and acting as a backup for color coordination, wave administration and receiving administration.Essential Job FunctionsAccounts PayableVerify invoices against purchase orders/receiving documentsCode invoices with the correct coda ledger numberGet invoices approved by managementScan invoices into ImageNow for payment processingReview invoices in SAP to verify paymentContact Customers/Vendors regarding any discrepancy with invoicesColor CoordinationAct as a back-up in color coordination for the embroidery department including but not limited to the following:Communicate with the customers regarding logo specifications. Choose thread colors for the logo based on the customer specifications. Provide sewn swatches for customer review and approval before orders are entered in production.Communicate with the Art Department Manager regarding any questions or logo stitch errors.Download embroidery Logos into the embroidery system.Maintain complete documentation to include specifications, sewn swatches and pictures for each logo on all major accounts.Convert embroidery file to a picture file sending a copy to the sales reps and customer serviceReview orders checking for correct Logo information.When needed, work with Sales Reps and Customer Service to correct orders with incorrect logo information.Print and attach logo picture and specifications to the work order for the embroidery department.Answer questions from embroidery concerning thread colors and embroidery locations.Complete royalty reports monthly.Wave AdministrationAct as a back-up in wave administration including but not limited to the following:Run location QueriesCommunicate with Application support regarding any errors to get them resolvedEnter pick ticket waves using the correct parameters (Ticket number, Purchase Order Number, Store, Order type etc.)Print Picket TicketsPrepare pare tickets for the production floorAdjust ticket information as needed. (Ship Via, change address, start/stop dates, etc.)Perform daily downloads in ABSFold invoices and mailScan BOL’s and email documents to the appropriate customersAnswer switchboard and transfer calls to appropriate extensionOrder warehouse and office supplies as needed.Receiving AdministrationAct as a back-up in receiving administration including but not limited to the following:Prepare incoming shipment documents manually and enter into the warehouse management system. (Shipment Headers, carton labels, mix SKU documents, etc.)Verify production against the receiving file/packing slipsReconcile any discrepancies between actual product received and receiving file/packing slipVerify small package shipments (FedEx/UPS) against Purchase OrdersWrite up small receiving records for goods received without a purchase orderMaintain receiving recordsDistribute small receiving records and purchase order receiving’s to Accounts Payable.Assist receiving department with labeling cases, scanning, etc. on an as needed basis.POSITION DIMENSIONSScope, Complexity and AutonomyApplies skills and knowledge gained through formal training or prior work experience.May adapt procedures, operations, and /or equipment to meet the needs of the job.May work on non-routine tasks.Identifies problems and issues in straight-forward situations, assessing each using standard procedures.Refers complex issues to higher levelsWorks under a moderate degree of supervision.Decision-Making Authority and JudgmentProcedures and established standards determine the parameters of this positionSupervision ReceivedManager/SupervisorSupervision ExercisedNonePrincipal Relationships/Key ContactsCustomersSales StaffArt DepartmentEmbroidery DepartmentPOSITION SPECIFICATIONSEducation And Certifications, Experience And Skills, And CompetenciesHigh School DiplomaGenerally, 2+ years of relevant work experience in a support or production roleProficient with MS Office suite (Outlook, Excel, Word, PowerPoint)Intermediate skills with digital camera, scanner, and printerOral Communication – Speaks clearly and persuasively in positive or negative situations, listens and gets clarification and responds well to questions.Written communication – Writes clearly and informatively, edits work for spelling and grammar, presents numerical data effectively and able to read and interpret written information.Analytical - Collects and researches data. Demonstrates knowledge of color concept. Applies color concepts to the logo design process. Translate design concepts in information into images.Problem Solving – Identifies and resolves problems in a timely mannerCustomer Service – Manages difficult or emotional customer situations, responds promptly to customer needs, solicits customer feedback to improve service, responses to requests for service and assistance, meets commitments.Organizational Support – Completes administrative tasks correctly and on time.Quality – Demonstrates attention to detail, accuracy, and thoroughness.SPECIAL CONSIDERATIONSLifting and/or moving required: RequiredLift and/or move up to (lbs): 25Frequency: OccasionallyBending/stooping/kneeling required: RequiredFrequency: OccasionallyManeuvering The Following Types Of Equipment Or MachineryLong periods viewing computer screenWhat happens next?If you are interested in this opportunity please apply! You will receive an email confirming we received your application. We will review your application as soon as possible. You can update your resume or information at any time by accessing your candidate profile.This Company is an equal opportunity employer and does not discriminate against qualified applicants based on race, color, sex, gender, gender identity, gender expression, religious creed, sexual orientation, pregnancy, national origin, ancestry, age, military and veteran status, marital status, physical or mental disability, protected medical condition, genetic information, reproductive health decision-making, lawful off-duty use of marijuana, any other characteristic protected by law, or any combination of two or more of the characteristics listed here. If you need an accommodation to complete an online application, please contact the location you are applying to or contact us at 1-888-725-1899.U.S. EEOC: Know Your Rights Oxford Industries participates in E-Verify. 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