Freelance Event Guest Communications Manager (U.S. Based) - Washington D.C. Project

TAIT is looking for experienced Freelance Event Guest Communications Managers (U.S.-based) to support a major project taking place on-site in Washington, DC from mid August to late October 2026, with remote work beginning June 2026. Travel and accommodations will be provided for on site time.This is a temporary contract role, not a full-time staff position.Position Purpose:The Freelance Guest Communications Manager is responsible for all guest-facing communications for the event, ensuring clear, consistent, and timely messaging across pre-arrival, on-site, and post-visit touchpoints. Reporting to the Guest Services Producer, this role aligns communications with operational plans and supports real-time updates during live event days.Responsibilities:Develop and manage end-to-end guest communication strategyWrite and approve all guest-facing messaging (email, SMS, FAQs, webCoordinate messaging with ticketing, operations, and Guest Services teamsManage real-time guest alerts and operational updates during live daysEnsure consistent tone, clarity, and brand alignment across all channelsCreate standard templates for key guest scenarios (delays, entry, accessibility)Oversee automated messaging triggers with ticketing platformsMaintain and update guest FAQ and information hubSupport crisis communications and incident-related messagingMonitor guest feedback to identify communication gapsCoordinate signage and digital wayfinding content with ops teams Ensure accessibility compliance across all communicationsPrepare daily comms briefs for live operations teamsTrack and improve communication performance post-eventThis role in particular does have fluidity to it and may vary based on project needs. Position Requirements:3+ years of event management, production, or related experience; Bachelor's degree preferred. Exceptional verbal and written communication skills. Strong project management and budget management abilities. Highly organized with a detail‑driven, proactive approach. Proficient with Microsoft Office, Google Workspace, Airtable, and similar tools. Positive, solutions-oriented attitude with the ability to work under pressure. Flexibility to work nights, weekends, and irregular hours based on event needs. Ability to work independently while collaborating closely with cross-functional teams. Professionalism, discretion, and tact when handling sensitive information.