Office Administrator CBU

Calista Brice LLCRegularPay Range: $17 per hourWhy choose us?Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.What does Calista Brice do?Calista Brice is a dynamic family of 20+ companies tackling the toughest challenges in construction, engineering, and environmental services. Founded in 2012 and backed by over 60 years of industry experience, we've grown into a powerhouse group that combines the resources of a large organization with the agility and personal touch of smaller firms.Our team provides centralized services for our companies, such as IT, HR, and business operational support. We deliver these vital services so our subsidiaries can focus on their specialized work. As part of our team, you'll develop versatile business skills while building relationships across diverse industries and making a meaningful impact on our entire organization. Your expertise will directly support our mission of strengthening our subsidiaries while creating opportunities that benefit Alaska Native communities.What can you expect?As the Office Administrator CBU (Civil Business Unit), you will be on-site in Morgan City, LA, and will be responsible for the front desk and general office duties, assisting with invoice coordination, business expense processing, and supporting the administration and management staff in various states while always cultivating and maintaining positive business relationships.How will you do it? Responsible for preparing and processing all expense reports, per diems, reimbursements and personal mileage reports. Assist with the flow of the OnBase invoice system. Assist with maintaining the organization of various files and project documents. Responsible for reconciling vendor statements and expense statements. Assist with tracking contracts, purchase orders, and subcontracts with the administration team. Provide front desk support, greet visitors, answer, and direct incoming calls, as well as take messages. Assist in general office duties, including making copies, scanning documents, and mailing. Assist in ordering and organizing office supplies. Open, sort, distribute incoming mail, and prepare outgoing mail with the correct postage. Work in a constant state of alertness and in a safe manner. Perform other duties as assigned.Supervisory FunctionsThis position does not have supervisoryresponsibilities.Knowledge, Skills And Abilities Knowledge of basic administrative skills and ability to perform related tasks. Excellent analytical and technical skills. Ability to demonstrate strong project management and organizational skills. Ability to manage time effectively. Excellent oral and written communication skills, and ability to multi-task Ability to work in a team environment. Ability to operate standard business computers utilizing business applications Microsoft Office Suite. Ability to learn new applications. Ability to learn and understand the Companys Standard Operating Procedures (SOPs). Ability to do basic math: addition, subtraction, division, multiplication, and finding percentages. Ability to do business ethically with customers, vendors, and co-workers. Ability to work with a high level of accuracy. Ability to exercise resourcefulness in assisting management and co-workers. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to maintain a professio al appearance. Ability to safely and efficiently operate a motor vehicle. Ability to work in a Native Corporation multi-business environment.Who is Calista Brice LLC looking for?Minimum Qualifications High School Diploma or equivalent required. Valid state drivers license and be qualified to operate a vehicle under the conditions of the Companys Driving Policy. Ability to pass a drug, driving and background screenings.Preferred Qualifications Previous office administration experience preferred. Administration, construction and marine experience preferred.[]{style="background: transparent; margin: 0px; padding: 0px; font-size: inherit; font-weight: 700;"}