Environments Project Coordinator

A Bit About The Role …As a Project Coordinator you'll play a pivotal role in supporting the planning and delivery of innovative, high-impact exhibitions and booth projects. Reporting to a Senor Project Manager, your coordination of project elements including timeline and budget management and stakeholder communication supports the smooth running of projects with our teams, suppliers and clients. We offer a hybrid working opportunity aligned with our creative and collaborative office in Philadelphia.What you'll be doing …Your key responsibilities include the following:Project Coordination:Assist our team of Project Managers, Seniors and Directors in planning, executing and closing out Exhibit/ Environment projects according to deadlines against budgetHelp coordinate internal and external meetings including agendas, meeting notes and action pointsMaintain accurate project documentation, timelines and status reports on all your assigned projects using enterprise tools including SmartsheetWork alongside other Service Lines including Creative, Logistics and Live ProductionBudget Management:Assist in tracking budgets, client POs and invoicing using our company toolsSupport cost reconciliations and expense reporting post eventClient and Stakeholder Support:Provide timely communication to Project Lead and across relevant delivery teamsPrepare presentations and documentation for internal and client-facing useOnsite Support:You will travel globally, participating in on-site set-up, delivery and breakdownSupport the broader team onsite, being a point of contact for crew and suppliersWhat you'll need to have …A passion for Environments/ Exhibitions and the events industry overall1 to 2 years' experience within a project coordination role within exhibit/ booth planning or broader event planningThe ability to maintain an organised approach across multiple projects with differing timelinesProficiency in Microsoft Office and experience of using project management toolsA comfortability with travelling and attending onsite events globallyA proactive and solution orientated mindsetBenefits …We promote opportunities to learn, grow, train and get involved in broader workstreams that add to our work culture as well as a number of reward and recognition initiativesInizio Engage, XD offers a suite of benefits and perks including (but not limited to):Great compensation package23 days' annual leave plus public holidays, company closure over Christmas and personal days3 days volunteering leavePrivate Medical PlanLife Insurance401(K) PlanHybrid workingGroup Income ProtectionA Bit About Us ….Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive contentWe believe in our values: We empower everyone | We rise to the challenge | We work as one | We ask what if | We do the right thing, and we will ask you how your personal values align to ours.Don't meet every job requirement? That's okay! We are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.