Administrative Support

Dice is the leading career destination for tech experts at every stage of their careers. Our client, Cynet Systems, is seeking the following. Apply via Dice today!We are looking for a Administrative Support for our client in Santa Clara, CAJob Title: Administrative SupportJob Location: Santa Clara, CAJob Type: ContractJob Overview:Pay Range: $32.60hr - $37.60hrResponsibilities:Stakeholder Coordination: Proactively follow up on action items with global team members and cross-departmental stakeholders to ensure project milestones are met and dependencies are cleared.Governance & Meeting: Manage team meetings, including complex scheduling across time zones, document preparation, and the synthesis of high-quality, actionable meeting minutes.GCS Content & Marketing: Support the collection, drafting, and editing of GCS marketing materials and internal communications (e.g., newsletters) to maintain high visibility of team achievements.Data Analysis and Performance Visibility:Consolidate departmental data to identify operational trends and patterns.Maintain and update dashboards that track team performance and KPIs.Prepare data visualizations and summary papers that enable technical teams and management to perform deeper root-cause analysis and informed decision-making.Team Facilitation: Organize and facilitate small events and specialized meetings to optimize information flow, bridge communication gaps, and maintain team morale.Other projects assigned by managementRequirements:Hard/Technical SkillsData Visualization: Proficiency in Excel (Pivot Tables, VLOOKUPs, charting) or visualization tools (e.g., Tableau, Power BI) to create performance dashboards.Business Writing: Professional-grade drafting and editing skills for newsletters and executive summaries.Project Tracking: Experience using tools like Smartsheet, Jira, or Trello to monitor global action items.O365 Mastery: Advanced ability to manage complex calendars and document version control in SharePoint/Teams.Diplomatic Persistence: Ability to push for updates from global stakeholders while maintaining professional rapport.Extreme Accountability: A "finisher" mindset ensuring that every meeting minute is sent and every action item is closed.Education and Experience:Bachelor s Degree (BA/BS) required.5+ years of experience in an administrative, operations, or project support role.Leveling Focus: We are prioritizing candidates with 5+ years of corporate experience over entry-level Master s candidates to ensure immediate operational maturity.Additional Position Details :Strong communication skills.Comfortable conducting and participating in meetings.Strong attention to detail.Able to work effectively in a team environment.Strong scheduling/coordination skills.Tech-savvy and up to date with technology.Data analysis experience/background preferred.Prior Genentech experience is a plus.