{"schemaVersion":"jobsearcher.job.v1","id":"e8f8ae2a16d08fd0358cc895","url":"https://jobsearcher.com/jobs/e8f8ae2a16d08fd0358cc895","canonicalUrl":"https://jobsearcher.com/jobs/e8f8ae2a16d08fd0358cc895","title":"Executive Assistant","description":"Job Title: Executive Assistant\nDepartment: Administration\nClassification: Non-exempt, Full time\nJob Grade: 7\nReports to: Chief Executive Officer\nA RELEVANT COVER LETTER AND RESUME MUST BE UPLOADED WITH YOUR APPLICATION TO BE CONSIDERED FOR THIS POSITION.\nOur Culture\nOur mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.\n\nPosition Summary\nThis position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Administrative Assistant at the Eugene Family YMCA intentionally fosters a cause-centered culture that is welcoming, genuine, hopeful, nurturing, and determined. The position provides high-level administrative support to the Chief Executive Officer (CEO) and internal committee chairs.\nEssential Functions\nCoordinates and makes arrangements for meetings of various committees, task forces, and staff groups, including gathering and disseminating agendas and prep material, reserving and setting up meeting spaces, sending invitations and reminders, and purchasing and setting out snacks\nProvides strategic leadership and coordination for various Y-sponsored events and activities. Will modify schedule as needed in order to support events and activities that, on rare occasions, occur in the evenings or on weekends.\nAttends and takes detailed minutes of core committee and council meetings attended by the CEO and senior leaders. Tracks all action items, following up and supporting leaders in keeping key projects moving forward to completion.\nCoordinates with cross-discipline team members to make sure that all parties are on track with project requirements, deadlines, and schedules.\nPrepares status reports by gathering, analyzing, and summarizing relevant data and information.\nGathers data, compiles and prepares various key performance indicators.\nAssists with preparation of presentation materials and reports.\nMaintains computer databases for various councils, committees, and projects.\nResearches, gathers data, compiles and prepares all required materials for special projects of the CEO or committees.\nWrites clearly and concisely, using correct grammar, vocabulary, and appropriate tone for the message or audience.\nMaintains highly confidential executive and board files and correspondence.\nUses emotional maturity, poise, discretion and independent judgment in handling confidential and sensitive information in connection with the responsibilities of the CEO and internal committee chairs.\nUses advanced level skills in various common business software programs (Word, Excel, PowerPoint, Canva, Publisher, Adobe, etc.) to draft, edit, fine tune and polish documents, reports and presentations.\nProvides resources, removes barriers, and acts as an advocate for the CEOs change efforts.\nRegulates behavior based on assessment of situation, personal feelings, strengths, and limitations; uses discretion and independent judgment in handling confidential and sensitive information in connection with the CEOs responsibilities.\nComplete all required trainings as assigned by supervisor, by scheduled due date.\nIf required to drive while on duty (either your own vehicle or a Y-owned vehicle), must maintain a current, valid Oregon drivers license, a DMV driving record that meets YMCA standards, and evidence of insurability throughout entire term of employment.\nOther duties as assigned.\n\nWork Environment & Physical Demands\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nWhile performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.\nThe employee frequently is required to sit and reach, and must be able to move around the work environment.\nThe employee must occasionally lift and/or move up to 10 pounds.\nSpecific vision abilities required by this job include close vision, distance vision, and the ability to adjust.\nThe noise level in the work environment is usually moderate.\n\nEmployee Benefits & Discounts\nCareers | Eugene Family YMCA (eugeneymca.org)\nThe Eugene Family YMCA is an Equal Employment Opportunity Employer.\nThe Eugene Family YMCA is committed to creating an environment of mutual recognition where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. The Y believes that diversity, inclusion, and a sense of purpose and belonging in the workplace are critical to the achievement of our mission. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool.\nIf you need assistance or an accommodation due to a disability, you may complete the ADA Accommodation Request Form; or contact us at hr@eugeneymca.org or 541-686-9622, ext. 246.\nThe Y: We're for youth development, healthy living, and social responsibility.\nMinimum Qualifications\nFour and a half (4-) or more years of experience working as an administrative assistant or coordinator or as an assistant to high level executives or administrators\nAdvanced level proficiency in all standard business software, including Microsoft Office Suite (Outlook, OneDrive, SharePoint, Word, Excel, and PowerPoint) and Adobe\nPrevious experience developing and improving office processes and procedures\nPrevious experience coordinating complex projects with multiple stakeholders\nPrevious experience drafting and editing organizational communications sent out from executive leaders\n\nPreferred Qualifications\nBachelor's degree in business, communications, a social science or other relevant field\nPrevious experience working at a YMCA\nPrevious experience administratively supporting C-suite executives\nBilingual Spanish skills (verbal)\n\nProfessional Competencies\nOutstanding organizational and time management skills\nAbility to work with integrity, discretion and a professional approach\nKnowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.)\nOutstanding verbal and written communication skills","company":"YMC","rawCompany":"ymc","city":"Eugene","state":"MO","isRemote":false,"isActive":false,"createdAt":"2026-04-22T19:20:55.234Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"624110","title":"Child and Youth Services","slug":"child-and-youth-services"},{"code":"813410","title":"Civic and Social Organizations","slug":"civic-and-social-organizations"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Job Title: Executive Assistant\nDepartment: Administration\nClassification: Non-exempt, Full time\nJob Grade: 7\nReports to: Chief Executive Officer\nA RELEVANT COVER LETTER AND RESUME MUST BE UPLOADED WITH YOUR APPLICATION TO BE CONSIDERED FOR THIS POSITION.\nOur Culture\nOur mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.\n\nPosition Summary\nThis position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Administrative Assistant at the Eugene Family YMCA intentionally fosters a cause-centered culture that is welcoming, genuine, hopeful, nurturing, and determined. The position provides high-level administrative support to the Chief Executive Officer (CEO) and internal committee chairs.\nEssential Functions\nCoordinates and makes arrangements for meetings of various committees, task forces, and staff groups, including gathering and disseminating agendas and prep material, reserving and setting up meeting spaces, sending invitations and reminders, and purchasing and setting out snacks\nProvides strategic leadership and coordination for various Y-sponsored events and activities. Will modify schedule as needed in order to support events and activities that, on rare occasions, occur in the evenings or on weekends.\nAttends and takes detailed minutes of core committee and council meetings attended by the CEO and senior leaders. Tracks all action items, following up and supporting leaders in keeping key projects moving forward to completion.\nCoordinates with cross-discipline team members to make sure that all parties are on track with project requirements, deadlines, and schedules.\nPrepares status reports by gathering, analyzing, and summarizing relevant data and information.\nGathers data, compiles and prepares various key performance indicators.\nAssists with preparation of presentation materials and reports.\nMaintains computer databases for various councils, committees, and projects.\nResearches, gathers data, compiles and prepares all required materials for special projects of the CEO or committees.\nWrites clearly and concisely, using correct grammar, vocabulary, and appropriate tone for the message or audience.\nMaintains highly confidential executive and board files and correspondence.\nUses emotional maturity, poise, discretion and independent judgment in handling confidential and sensitive information in connection with the responsibilities of the CEO and internal committee chairs.\nUses advanced level skills in various common business software programs (Word, Excel, PowerPoint, Canva, Publisher, Adobe, etc.) to draft, edit, fine tune and polish documents, reports and presentations.\nProvides resources, removes barriers, and acts as an advocate for the CEOs change efforts.\nRegulates behavior based on assessment of situation, personal feelings, strengths, and limitations; uses discretion and independent judgment in handling confidential and sensitive information in connection with the CEOs responsibilities.\nComplete all required trainings as assigned by supervisor, by scheduled due date.\nIf required to drive while on duty (either your own vehicle or a Y-owned vehicle), must maintain a current, valid Oregon drivers license, a DMV driving record that meets YMCA standards, and evidence of insurability throughout entire term of employment.\nOther duties as assigned.\n\nWork Environment & Physical Demands\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nWhile performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.\nThe employee frequently is required to sit and reach, and must be able to move around the work environment.\nThe employee must occasionally lift and/or move up to 10 pounds.\nSpecific vision abilities required by this job include close vision, distance vision, and the ability to adjust.\nThe noise level in the work environment is usually moderate.\n\nEmployee Benefits & Discounts\nCareers | Eugene Family YMCA (eugeneymca.org)\nThe Eugene Family YMCA is an Equal Employment Opportunity Employer.\nThe Eugene Family YMCA is committed to creating an environment of mutual recognition where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. The Y believes that diversity, inclusion, and a sense of purpose and belonging in the workplace are critical to the achievement of our mission. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool.\nIf you need assistance or an accommodation due to a disability, you may complete the ADA Accommodation Request Form; or contact us at hr@eugeneymca.org or 541-686-9622, ext. 246.\nThe Y: We're for youth development, healthy living, and social responsibility.\nMinimum Qualifications\nFour and a half (4-) or more years of experience working as an administrative assistant or coordinator or as an assistant to high level executives or administrators\nAdvanced level proficiency in all standard business software, including Microsoft Office Suite (Outlook, OneDrive, SharePoint, Word, Excel, and PowerPoint) and Adobe\nPrevious experience developing and improving office processes and procedures\nPrevious experience coordinating complex projects with multiple stakeholders\nPrevious experience drafting and editing organizational communications sent out from executive leaders\n\nPreferred Qualifications\nBachelor's degree in business, communications, a social science or other relevant field\nPrevious experience working at a YMCA\nPrevious experience administratively supporting C-suite executives\nBilingual Spanish skills (verbal)\n\nProfessional Competencies\nOutstanding organizational and time management skills\nAbility to work with integrity, discretion and a professional approach\nKnowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.)\nOutstanding verbal and written communication skills","datePosted":"2026-04-22T19:20:55.234Z","dateModified":"2026-04-22T19:20:55.234Z","hiringOrganization":{"@type":"Organization","name":"YMC","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Eugene","addressRegion":"MO","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"e8f8ae2a16d08fd0358cc895"},"url":"https://jobsearcher.com/jobs/e8f8ae2a16d08fd0358cc895"}}