{"schemaVersion":"jobsearcher.job.v1","id":"e8c8ac6f9379ee63d7682f73","url":"https://jobsearcher.com/jobs/e8c8ac6f9379ee63d7682f73","canonicalUrl":"https://jobsearcher.com/jobs/e8c8ac6f9379ee63d7682f73","title":"Executive Assistant","description":"Description:JRS Pharma LP is seeking an experienced Executive Assistant to the CEO and Sales Event Coordinator to join our growing U.S. team as a key member of our leadership and commercial support functions at our Patterson, NY office. This role plays a vital part in ensuring the efficient coordination of executive priorities while supporting the planning and execution of strategic sales events that drive business growth. The position is responsible for managing the CEO's schedule, communications and administrative needs. While also organizing high impact events that enhance customer engagement and brand presence. This role fosters collaboration across executive leadership, sales, marketing and operations, and upholds the JRS Pharma's commitment to professionalism, precision and customer satisfaction.\r\nAt JRS Pharma, we take pride in turning natural, renewable resources into high-quality excipient solutions that advance global healthcare. Our warehouse and logistics teams are the backbone of this missionensuring our products are delivered with accuracy, care, and reliability. If you are a proactive, hands-on leader who thrives in a dynamic manufacturing environment and is passionate about optimizing people, processes, and performance, we invite you to join our team.\r\nJRS Pharma is a critical manufacturer of excipient products to the branded and generic drug, over-the-counter, and nutritional supplement industries. We offer a complete portfolio of formulation solutions for the global life science industry supported by Quality manufacturing and strong technical support. At JRS Pharma, we are dedicated to delivering sustainable and reliable products that meet the highest standards of performance and consistency. We prioritize employee safety and professional development, fostering a family culture of care and responsibility. Through strong corporate governance and a commitment to long-term security and stability, we build lasting partnership with our employees, customers, suppliers, and communities.\r\nJRS Pharma is division of the JRS Group. Founded in 1878, the JRS Group has over 140 years of history and services numerous industries across all major markets through extensive manufacturing operations, sales offices and R&D centers.\r\nRequirements:\r\nJob title: Executive Assistant to the CEO & Sales, Event Coordinator\r\nWork Location: Patterson, NY\r\nDivision/Department: Admin\r\nReports to:CEO\r\nFull-time\r\nExempt\r\nEssential Duties and Responsibilities:\r\nThe executive assistant represents and supports the CEO and Manager of Human Resources. Responsible for day-to-day office functions as well as providing support for projects, budgets, Sales Event Planning and management reports. This is a position where discretion and confidentiality are mandatory. The Executive Assistant also coordinates all company travel arrangements.\r\nSupport CEO in daily tasks or projects.\r\nProvide statistical reports from SAP, pivot, variance reports and SharePoint\r\nMaintain SharePoint for Sales\r\nManage executive calendar and schedule meetings.\r\nManage coordination and execution for event planning for sales and corporate events.\r\nCoordinate all travel for departments in compliance with travel policy.\r\nMaintain vendor relationships for office vendors.\r\nCoordinate corporate lunches and company events.\r\nReview and complete expense reports for approval for CEO and VP of Global Sales\r\nPrepare presentations and management reports.\r\nHandle correspondence, answer calls and direct callers to appropriate people.\r\nKeep track of Sales Representatives via monthly reports and travel schedule.\r\nAssist Sales Representatives with PowerPoints under time constraints.\r\nUpdate & Maintain Sales onboarding book for new sales hires.\r\nMaintain filing system, CDAs, Supply agreements\r\nRun and implement monthly reports, variance reports, etc.\r\nMaintain special pricing sheets\r\nOrder supplies for departments, ensure kitchen supplies are in stock\r\nPerform related duties as assigned by supervisor.\r\nMaintain compliance with all company policies and procedures.\r\nEducation and/or Work Experience Requirements:\r\nExcellent verbal and written communication skills, including ability to effectively communicate with internal and external customers\r\nExcellent computer proficiency (MS Office Word, Excel and Outlook)\r\nMust be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service\r\nAbility to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices\r\n3-5 years experience in a professional corporate environment\r\nExperience and/or education in Human Resources and/or Payroll\r\nProfessional appearance and attitude\r\nHigh school diploma or GED required\r\n2 year Associate Business Degree or Bachelor Degree preferred\r\nMust meet minimum requirements to apply\r\nPhysical Requirements:\r\nAbility to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.\r\nAbility to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards\r\nWillingness to travel 10% domestically.\r\nMust be able to lift and carry up to 50 lbs\r\nMust be able to talk, listen and speak clearly on telephone\r\nCompensation details:60000-65000 Yearly Salary\r\nPIb09dea4cb896-26289-40388842","company":"Jrs Pharma","rawCompany":"jrs pharma","city":"Bantam","state":"CT","isRemote":false,"isActive":false,"createdAt":"2026-05-02T12:10:48.543Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"325412","title":"Pharmaceutical Preparation Manufacturing","slug":"pharmaceutical-preparation-manufacturing"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Description:JRS Pharma LP is seeking an experienced Executive Assistant to the CEO and Sales Event Coordinator to join our growing U.S. team as a key member of our leadership and commercial support functions at our Patterson, NY office. This role plays a vital part in ensuring the efficient coordination of executive priorities while supporting the planning and execution of strategic sales events that drive business growth. The position is responsible for managing the CEO's schedule, communications and administrative needs. While also organizing high impact events that enhance customer engagement and brand presence. This role fosters collaboration across executive leadership, sales, marketing and operations, and upholds the JRS Pharma's commitment to professionalism, precision and customer satisfaction.\r\nAt JRS Pharma, we take pride in turning natural, renewable resources into high-quality excipient solutions that advance global healthcare. Our warehouse and logistics teams are the backbone of this missionensuring our products are delivered with accuracy, care, and reliability. If you are a proactive, hands-on leader who thrives in a dynamic manufacturing environment and is passionate about optimizing people, processes, and performance, we invite you to join our team.\r\nJRS Pharma is a critical manufacturer of excipient products to the branded and generic drug, over-the-counter, and nutritional supplement industries. We offer a complete portfolio of formulation solutions for the global life science industry supported by Quality manufacturing and strong technical support. At JRS Pharma, we are dedicated to delivering sustainable and reliable products that meet the highest standards of performance and consistency. We prioritize employee safety and professional development, fostering a family culture of care and responsibility. Through strong corporate governance and a commitment to long-term security and stability, we build lasting partnership with our employees, customers, suppliers, and communities.\r\nJRS Pharma is division of the JRS Group. Founded in 1878, the JRS Group has over 140 years of history and services numerous industries across all major markets through extensive manufacturing operations, sales offices and R&D centers.\r\nRequirements:\r\nJob title: Executive Assistant to the CEO & Sales, Event Coordinator\r\nWork Location: Patterson, NY\r\nDivision/Department: Admin\r\nReports to:CEO\r\nFull-time\r\nExempt\r\nEssential Duties and Responsibilities:\r\nThe executive assistant represents and supports the CEO and Manager of Human Resources. Responsible for day-to-day office functions as well as providing support for projects, budgets, Sales Event Planning and management reports. This is a position where discretion and confidentiality are mandatory. The Executive Assistant also coordinates all company travel arrangements.\r\nSupport CEO in daily tasks or projects.\r\nProvide statistical reports from SAP, pivot, variance reports and SharePoint\r\nMaintain SharePoint for Sales\r\nManage executive calendar and schedule meetings.\r\nManage coordination and execution for event planning for sales and corporate events.\r\nCoordinate all travel for departments in compliance with travel policy.\r\nMaintain vendor relationships for office vendors.\r\nCoordinate corporate lunches and company events.\r\nReview and complete expense reports for approval for CEO and VP of Global Sales\r\nPrepare presentations and management reports.\r\nHandle correspondence, answer calls and direct callers to appropriate people.\r\nKeep track of Sales Representatives via monthly reports and travel schedule.\r\nAssist Sales Representatives with PowerPoints under time constraints.\r\nUpdate & Maintain Sales onboarding book for new sales hires.\r\nMaintain filing system, CDAs, Supply agreements\r\nRun and implement monthly reports, variance reports, etc.\r\nMaintain special pricing sheets\r\nOrder supplies for departments, ensure kitchen supplies are in stock\r\nPerform related duties as assigned by supervisor.\r\nMaintain compliance with all company policies and procedures.\r\nEducation and/or Work Experience Requirements:\r\nExcellent verbal and written communication skills, including ability to effectively communicate with internal and external customers\r\nExcellent computer proficiency (MS Office Word, Excel and Outlook)\r\nMust be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service\r\nAbility to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices\r\n3-5 years experience in a professional corporate environment\r\nExperience and/or education in Human Resources and/or Payroll\r\nProfessional appearance and attitude\r\nHigh school diploma or GED required\r\n2 year Associate Business Degree or Bachelor Degree preferred\r\nMust meet minimum requirements to apply\r\nPhysical Requirements:\r\nAbility to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.\r\nAbility to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards\r\nWillingness to travel 10% domestically.\r\nMust be able to lift and carry up to 50 lbs\r\nMust be able to talk, listen and speak clearly on telephone\r\nCompensation details:60000-65000 Yearly Salary\r\nPIb09dea4cb896-26289-40388842","datePosted":"2026-05-02T12:10:48.543Z","dateModified":"2026-05-02T12:10:48.543Z","hiringOrganization":{"@type":"Organization","name":"Jrs Pharma","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Bantam","addressRegion":"CT","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"e8c8ac6f9379ee63d7682f73"},"url":"https://jobsearcher.com/jobs/e8c8ac6f9379ee63d7682f73"}}