{"schemaVersion":"jobsearcher.job.v1","id":"e88503e268cf08f1e6ee1e44","url":"https://jobsearcher.com/jobs/e88503e268cf08f1e6ee1e44","canonicalUrl":"https://jobsearcher.com/jobs/e88503e268cf08f1e6ee1e44","title":"Executive & Client Operations Coordinator","description":"About Wisehub:Wisehub is dedicated to helping healthcare practices streamline operations, maximize profitability, and manage costs effectively. We specialize in providing foundational frameworks and processes, outsourcing support, remote administrative staffing, and optimizing practice management, billing, and credentialing. At Wisehub, we are committed to driving success and excellence in the evolving healthcare landscape.About the roleWe're looking for a highly organized, proactive contractor to provide executive-level administrative and operational support to our CEO. This role sits at the intersection of executive assistance, client relationship coordination, and internal team operations — making it ideal for someone who thrives on variety, values clear communication, and takes pride in keeping things running smoothly.What you'll doExecutive supportManage CEO communications with clients, partners, and internal teamsCoordinate meetings, follow-ups, and action items across accountsDraft and organize communications, reports, and internal updatesTrack and prioritize operational tasks assigned by the CEOClient coordinationSupport strong relationships with assigned healthcare clientsParticipate in client check-ins (virtual and in-person) to ensure service satisfactionAddress client questions and coordinate the resolution of service-related concernsDocument and route client feedback for proper follow-upOperations & onboardingCoordinate internal contractors and consultants to meet project milestonesManage workflows and track progress in ClickUp or similar toolsSupport new client onboarding — documentation, task tracking, cross-team coordinationMonitor service delivery timelines and flag issues earlyAdmin & documentationMaintain organized records of client communications and operational updatesPrepare periodic summaries on client activity and project statusRepresent the company professionally while maintaining HIPAA complianceWhat we're looking forExperience in executive assistance, operations coordination, or client-facing rolesExperience in healthcare operations management.Strong written and verbal communication skillsComfortable managing multiple priorities in a fast-paced remote environmentProficiency with project management tools (ClickUp experience a plus)Familiarity with healthcare industry norms and HIPAA requirements preferredAbility to travel within New England occasionally for in-person client meetingsSelf-directed, organized, and professional in all interactionsWhy this roleThis is a high-impact contractor position where you'll work closely with executive leadership and have real visibility into how a growing healthcare services organization operates. If you enjoy wearing multiple hats, building client relationships, and helping a team perform at its best, we'd love to hear from you.","company":"Wisehub","rawCompany":"wisehub","city":"Silver Spring","state":"MD","isRemote":false,"isActive":false,"createdAt":"2026-04-25T12:32:45.620Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6013.00","title":"Medical Secretaries and Administrative Assistants","slug":"medical-secretaries-and-administrative-assistants"}],"industries":[{"code":"621999","title":"All Other Miscellaneous Ambulatory Health Care Services","slug":"all-other-miscellaneous-ambulatory-health-care-services"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive & Client Operations Coordinator","description":"About Wisehub:Wisehub is dedicated to helping healthcare practices streamline operations, maximize profitability, and manage costs effectively. We specialize in providing foundational frameworks and processes, outsourcing support, remote administrative staffing, and optimizing practice management, billing, and credentialing. At Wisehub, we are committed to driving success and excellence in the evolving healthcare landscape.About the roleWe're looking for a highly organized, proactive contractor to provide executive-level administrative and operational support to our CEO. This role sits at the intersection of executive assistance, client relationship coordination, and internal team operations — making it ideal for someone who thrives on variety, values clear communication, and takes pride in keeping things running smoothly.What you'll doExecutive supportManage CEO communications with clients, partners, and internal teamsCoordinate meetings, follow-ups, and action items across accountsDraft and organize communications, reports, and internal updatesTrack and prioritize operational tasks assigned by the CEOClient coordinationSupport strong relationships with assigned healthcare clientsParticipate in client check-ins (virtual and in-person) to ensure service satisfactionAddress client questions and coordinate the resolution of service-related concernsDocument and route client feedback for proper follow-upOperations & onboardingCoordinate internal contractors and consultants to meet project milestonesManage workflows and track progress in ClickUp or similar toolsSupport new client onboarding — documentation, task tracking, cross-team coordinationMonitor service delivery timelines and flag issues earlyAdmin & documentationMaintain organized records of client communications and operational updatesPrepare periodic summaries on client activity and project statusRepresent the company professionally while maintaining HIPAA complianceWhat we're looking forExperience in executive assistance, operations coordination, or client-facing rolesExperience in healthcare operations management.Strong written and verbal communication skillsComfortable managing multiple priorities in a fast-paced remote environmentProficiency with project management tools (ClickUp experience a plus)Familiarity with healthcare industry norms and HIPAA requirements preferredAbility to travel within New England occasionally for in-person client meetingsSelf-directed, organized, and professional in all interactionsWhy this roleThis is a high-impact contractor position where you'll work closely with executive leadership and have real visibility into how a growing healthcare services organization operates. If you enjoy wearing multiple hats, building client relationships, and helping a team perform at its best, we'd love to hear from you.","datePosted":"2026-04-25T12:32:45.620Z","dateModified":"2026-04-25T12:32:45.620Z","hiringOrganization":{"@type":"Organization","name":"Wisehub","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Silver Spring","addressRegion":"MD","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"e88503e268cf08f1e6ee1e44"},"url":"https://jobsearcher.com/jobs/e88503e268cf08f1e6ee1e44"}}