Staffing Coordinator

Why We Are - Who We Are: About FFF EnterprisesWhat We Do - https://www.fffenterprises.com/company/what-we-do.htmlPosition SummaryThe Staffing Coordinator supports the operational readiness of nursing services by coordinating onboarding workflows, maintaining compliant personnel records, and assisting with staffing logistics. This role ensures that required documentation, certifications, and onboarding milestones are completed accurately and on time, enabling clinicians to be fully credentialed and scheduled without delay.Operating within established processes, this position serves as a key coordination point across candidates, clinical staff, and internal partners, driving consistency, accuracy, and efficiency in staffing-related activities.Essential Functions And DutiesOnboarding & Documentation Coordination:Coordinate onboarding workflows for nursing staff, ensuring timely completion of all required documentation.Serve as a point of contact for candidates, providing guidance throughout the onboarding process.Track and maintain completion of required onboarding materials in accordance with company standards.Compliance & Record ManagementProcess background checks in accordance with company procedures and applicable federal and state laws.Verify and maintain Form I-9 documentation in compliance with federal guidelines.Maintain accurate personnel records, including certifications, licensures, and required documentation.Monitor certification and licensure expirations and coordinate renewals to maintain compliance.Scheduling & Operational SupportAssist with scheduling new hire orientations and support ongoing nurse scheduling coordination.Support staffing-related administrative workflows to ensure continuity of operations.Prepare and maintain reports related to onboarding, compliance tracking, and staffing activities.Audit & Process SupportSupport internal and external audits by ensuring documentation is complete, accurate, and accessible.Follow established procedures to maintain audit readiness and documentation integrity.Identify and escalate discrepancies or gaps in documentation or compliance requirements.General ResponsibilitiesAdheres to all company policies and procedures, Federal and State regulations, and laws.Display dedication to position responsibilities and achievement of assigned goals and objectives.Represent the Company in a professional manner and appearance.Understand and internalize the Company’s purpose.Display loyalty to the Company and its organizational values.Work effectively with internal and external stakeholders, fostering collaboration and constructive problem-solving.Comply with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company.Other duties as assigned.Required EducationEducation, Knowledge, Skills and ExperienceHigh school diploma or equivalent.Equivalent professional experience demonstrating core administrative and coordination capabilities may be considered in lieu of formal education.Preferred EducationAssociate’s or Bachelor’s degree in business administration, healthcare administration, or a related field.Required KnowledgeWorking knowledge of administrative processes related to onboarding, documentation management, and record-keeping.Preferred KnowledgeFamiliarity with healthcare staffing environments or credentialing processes.General understanding of onboarding documentation and compliance practices.Required ExperienceMinimum two (2) to four (4) years of administrative, clerical, or coordination experience demonstrating strong organizational capability and attention to detail.Preferred ExperienceExperience supporting onboarding, staffing coordination, or HR operations.Required SkillsStrong organizational and time management skills with the ability to manage multiple priorities.High attention to detail and accuracy.Effective written and verbal communication skills.Ability to follow structured processes and maintain consistency.Ability to work independently within established guidelines and collaborate effectively as part of a team.Sound judgment in handling sensitive and confidential information.Preferred SkillsExperience with HRIS, onboarding systems, or scheduling tools.Ability to operate effectively in a fast-paced, deadline-driven environment.Physical RequirementsVision, hearing, speech, movements requiring the use of wrists, hands and/or fingers. Must have the ability to view a computer screen for long periods and the ability to sit for extended periods. Must have the ability to work the hours and days required to complete the essential functions of the position, as scheduled. The employee may occasionally lift up to 20 lbs. and kneel and bend. Must have the ability to travel occasionally. Working conditions include normal office setting.Mental DemandsLearning, thinking, concentration and the ability to work under pressure, particularly during busy times. Must be able to pay close attention to detail and be able to work as a member of a team. Must have the ability to interact effectively with co-workers and customers, and exercise self-control and diplomacy in customer and employee relations’ situations. Must have the ability to exercise discretion as well as appropriate judgments when necessary. Must be proactive in finding solutions.Direct ReportsNoEEO/AAP StatementFFF Enterprises and Nufactor are an equal opportunity employer and prohibits discrimination and harassment based on the following characteristics: race, color, religion, national origin, physical or mental disability, gender, age (40 years and over) qualified veteran and any other characteristic protected by state or federal anti-discrimination law covering employment. These categories are defined according to Government Code section 12920. The Company prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.AcknowledgementThe above statements are intended to describe the general nature and level of work being performed by the incumbent assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and/or skills required of all personnel so classified.The undersigned employee acknowledges receipt of the Job Description for the employee’s position and understands the essential functions, responsibilities and qualifications of the position. Furthermore, the employee acknowledges that this Job Description does not include all of the essential functions of this position, and that these essential functions may change as deemed necessary by the manager.To be considered for a position with FFF Enterprises, Inc, applicants must complete and sign the application.Employee Benefits Available for FFF Enterprises Team MembersEmployee Benefits Include Medical InsuranceDental InsuranceVision Discount ProgramVision Insurance PlanHealth Savings Account (HSA)Flexible Spending Account (FSA)Dependent Care Flexible Spending AccountEmployee Assistance Program (EAP)Group Life and AD&DVoluntary Supplemental Life Insurance PlansShort Term DisabilityLong Term Disability Income Protection401k Profit Sharing Retirement Plan - Discretionary MatchDiscretionary BonusSupplemental Insurance PlansPrepaid Legal/Identity Theft PlanPaid Holidays/Vacation/Sick DaysSeven (7) Paid Holidays, Two (2) Week Vacation, Five (5) Sick Days, and One (1) Float Day for CA, NC, and TX All Other States Receive One Hundred Twenty (120) Hours of PTOTuition Reimbursement ProgramNotary ServicesEmployee Referral BonusVendor Discount ProgramsCorporate Individual Travel Program(Note: We comply with the ADA and consider reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. Hire may be subject to passing a medical examination, and to skill and agility tests.)