{"schemaVersion":"jobsearcher.job.v1","id":"e77d2a9f6c0cdb3689602ed4","url":"https://jobsearcher.com/jobs/e77d2a9f6c0cdb3689602ed4","canonicalUrl":"https://jobsearcher.com/jobs/e77d2a9f6c0cdb3689602ed4","title":"Part-Time Operations Assistant","description":"Part-Time Operations Assistant\nLocation: San Francisco, California\nSchedule: Approximately 20 hours per week, primarily in person with some remote flexibility\nCompensation: $35 to $40 per hour, depending on experience\nEmployment type: Part-time, non-exempt employee\nTarget start date: September 1, 2026\nAbout Pendmark\nPendmark is a San Francisco-based dealer of high-value pre-owned and certified luxury watches, primarily Rolex and comparable brands. We buy, sell, and accept watches on consignment from a network of partner dealers while operating our own inventory and consignment software.\nPendmark is a small, fast-moving business that is also developing new projects within and beyond the watch industry. We are looking for a versatile Operations Assistant who can manage detailed back-office work while also contributing to marketing, launches, and new initiatives.\nThe Role\nThe Operations Assistant will work directly with the founder and serve as a key point person across operations, administration, and project execution.\nThe role will be primarily in person in San Francisco, with some flexibility to work remotely when the work does not require access to physical inventory. The weekly schedule can generally be arranged flexibly, but availability will be required at specific times to receive deliveries, process incoming inventory, and coordinate outbound shipments.\nThis position may grow into a full-time role as Pendmark and its related projects expand.\nResponsibilitiesOperations and Financial Administration\nPrepare, track, and reconcile incoming and outgoing wire transfers against watch purchases, sales, consignment payouts, and related transactions.\nMaintain accurate and current bookkeeping records, transaction documentation, invoices, receipts, and supporting files.\nMatch payments to inventory movements and promptly investigate any discrepancies.\nMaintain accurate information in Pendmark’s inventory and consignment software.\nCommunicate regularly with Pendmark agents regarding inventory status, transactions, payments, documentation, and consignment activity.\nDevelop and maintain clear operational checklists and processes as the business grows.\nInventory and Shipping\nHelp identify, secure, and set up a small San Francisco office, including coordinating security systems and related vendors.\nReceive incoming watches, confirm package contents, document condition, and update inventory records.\nSecurely pack and ship watches using insured, high-value shipping services.\nEnsure that labeling, documentation, tracking, insurance, and chain-of-custody procedures are followed carefully.\nCoordinate carriers, insurance coverage, customs paperwork, delivery exceptions, returns, and other logistics issues.\nReview and reconcile carrier and insurance invoices, identify billing discrepancies, and follow through until errors are resolved.\nPhotograph watches for listings and internal records using a clean and consistent standard.\nMarketing and New Projects\nAssist with marketing initiatives, product and business launches, and the execution of new projects.\nHelp organize launch plans, timelines, assets, communications, and follow-up tasks.\nCoordinate with outside partners, contractors, and agents as needed.\nSupport content, listings, presentations, research, and other marketing materials.\nBring curiosity and enthusiasm to testing new ideas and building processes in unfamiliar project areas.\nProvide general operational and administrative support to the founder as priorities evolve.\nQualifications\nStrong attention to detail and a consistent record of accurate work.\nComfortable working with numbers, transaction records, spreadsheets, and basic bookkeeping.\nHighly organized and able to manage several active transactions and projects at once.\nTrustworthy and discreet when handling confidential information, financial transactions, and valuable merchandise.\nCareful and methodical when packing, receiving, documenting, and moving fragile high-value items.\nComfortable learning inventory management software and other straightforward technology tools.\nInterested in marketing, launches, and helping build new business initiatives.\nClear and responsive written and verbal communication.\nAble to identify problems, investigate discrepancies, and follow through without constant direction.\nBased in or near San Francisco and available for regular in-person work.\nAble to maintain a generally flexible schedule while being present for scheduled deliveries and inventory activity.\nHelpful Experience\nExperience in any of the following areas is helpful but not required:\nBookkeeping, accounting support, or transaction reconciliation\nE-commerce fulfillment or high-value shipping\nLuxury retail, watches, jewelry, art, or collectibles\nInventory management or logistics\nMarketing, launches, or project coordination\nProduct photography\nSmall-business or founder-led operations\nAdditional Information\nThis role is based in San Francisco and is expected to be performed primarily in person, with some remote flexibility depending on the work required. The schedule is generally flexible, although certain hours will be dictated by incoming deliveries, inventory processing, and shipping needs.\nBecause the position involves valuable merchandise, confidential records, and financial transactions, employment will be contingent upon completion of a background check conducted after a conditional offer and in accordance with applicable law.\nThe position is initially part-time at approximately 20 hours per week, with the potential to develop into a full-time role as the company grows.\nHow to Apply\nEmail hello@pendmark.com with the subject line “Operations Assistant Application.”\nPlease include:\nYour résumé\nA brief note explaining why the role interests you\nYour general weekly availability\nAny relevant experience involving bookkeeping, operations, inventory, shipping, marketing, launches, luxury goods, or small-business environments\nPay: $35.00 - $38.00 per hour\nBenefits:\nFlexible schedule\nWork Location: Hybrid remote in San Francisco, CA 94118","company":"Pendmark","rawCompany":"pendmark","city":"Millbrae","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-06T14:23:07.503Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"},{"code":"49-9064.00","title":"Watch and Clock Repairers","slug":"watch-and-clock-repairers"}],"industries":[{"code":"423940","title":"Jewelry, Watch, Precious Stone, and Precious Metal Merchant Wholesalers","slug":"jewelry-watch-precious-stone-and-precious-metal-merchant-wholesalers"},{"code":"458310","title":"Jewelry Retailers","slug":"jewelry-retailers"},{"code":"523991","title":"Trust, Fiduciary, and Custody Activities","slug":"trust-fiduciary-and-custody-activities"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Part-Time Operations Assistant","description":"Part-Time Operations Assistant\nLocation: San Francisco, California\nSchedule: Approximately 20 hours per week, primarily in person with some remote flexibility\nCompensation: $35 to $40 per hour, depending on experience\nEmployment type: Part-time, non-exempt employee\nTarget start date: September 1, 2026\nAbout Pendmark\nPendmark is a San Francisco-based dealer of high-value pre-owned and certified luxury watches, primarily Rolex and comparable brands. We buy, sell, and accept watches on consignment from a network of partner dealers while operating our own inventory and consignment software.\nPendmark is a small, fast-moving business that is also developing new projects within and beyond the watch industry. We are looking for a versatile Operations Assistant who can manage detailed back-office work while also contributing to marketing, launches, and new initiatives.\nThe Role\nThe Operations Assistant will work directly with the founder and serve as a key point person across operations, administration, and project execution.\nThe role will be primarily in person in San Francisco, with some flexibility to work remotely when the work does not require access to physical inventory. The weekly schedule can generally be arranged flexibly, but availability will be required at specific times to receive deliveries, process incoming inventory, and coordinate outbound shipments.\nThis position may grow into a full-time role as Pendmark and its related projects expand.\nResponsibilitiesOperations and Financial Administration\nPrepare, track, and reconcile incoming and outgoing wire transfers against watch purchases, sales, consignment payouts, and related transactions.\nMaintain accurate and current bookkeeping records, transaction documentation, invoices, receipts, and supporting files.\nMatch payments to inventory movements and promptly investigate any discrepancies.\nMaintain accurate information in Pendmark’s inventory and consignment software.\nCommunicate regularly with Pendmark agents regarding inventory status, transactions, payments, documentation, and consignment activity.\nDevelop and maintain clear operational checklists and processes as the business grows.\nInventory and Shipping\nHelp identify, secure, and set up a small San Francisco office, including coordinating security systems and related vendors.\nReceive incoming watches, confirm package contents, document condition, and update inventory records.\nSecurely pack and ship watches using insured, high-value shipping services.\nEnsure that labeling, documentation, tracking, insurance, and chain-of-custody procedures are followed carefully.\nCoordinate carriers, insurance coverage, customs paperwork, delivery exceptions, returns, and other logistics issues.\nReview and reconcile carrier and insurance invoices, identify billing discrepancies, and follow through until errors are resolved.\nPhotograph watches for listings and internal records using a clean and consistent standard.\nMarketing and New Projects\nAssist with marketing initiatives, product and business launches, and the execution of new projects.\nHelp organize launch plans, timelines, assets, communications, and follow-up tasks.\nCoordinate with outside partners, contractors, and agents as needed.\nSupport content, listings, presentations, research, and other marketing materials.\nBring curiosity and enthusiasm to testing new ideas and building processes in unfamiliar project areas.\nProvide general operational and administrative support to the founder as priorities evolve.\nQualifications\nStrong attention to detail and a consistent record of accurate work.\nComfortable working with numbers, transaction records, spreadsheets, and basic bookkeeping.\nHighly organized and able to manage several active transactions and projects at once.\nTrustworthy and discreet when handling confidential information, financial transactions, and valuable merchandise.\nCareful and methodical when packing, receiving, documenting, and moving fragile high-value items.\nComfortable learning inventory management software and other straightforward technology tools.\nInterested in marketing, launches, and helping build new business initiatives.\nClear and responsive written and verbal communication.\nAble to identify problems, investigate discrepancies, and follow through without constant direction.\nBased in or near San Francisco and available for regular in-person work.\nAble to maintain a generally flexible schedule while being present for scheduled deliveries and inventory activity.\nHelpful Experience\nExperience in any of the following areas is helpful but not required:\nBookkeeping, accounting support, or transaction reconciliation\nE-commerce fulfillment or high-value shipping\nLuxury retail, watches, jewelry, art, or collectibles\nInventory management or logistics\nMarketing, launches, or project coordination\nProduct photography\nSmall-business or founder-led operations\nAdditional Information\nThis role is based in San Francisco and is expected to be performed primarily in person, with some remote flexibility depending on the work required. The schedule is generally flexible, although certain hours will be dictated by incoming deliveries, inventory processing, and shipping needs.\nBecause the position involves valuable merchandise, confidential records, and financial transactions, employment will be contingent upon completion of a background check conducted after a conditional offer and in accordance with applicable law.\nThe position is initially part-time at approximately 20 hours per week, with the potential to develop into a full-time role as the company grows.\nHow to Apply\nEmail hello@pendmark.com with the subject line “Operations Assistant Application.”\nPlease include:\nYour résumé\nA brief note explaining why the role interests you\nYour general weekly availability\nAny relevant experience involving bookkeeping, operations, inventory, shipping, marketing, launches, luxury goods, or small-business environments\nPay: $35.00 - $38.00 per hour\nBenefits:\nFlexible schedule\nWork Location: Hybrid remote in San Francisco, CA 94118","datePosted":"2026-08-06T14:23:07.503Z","dateModified":"2026-08-06T14:23:07.503Z","hiringOrganization":{"@type":"Organization","name":"Pendmark","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Millbrae","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"e77d2a9f6c0cdb3689602ed4"},"url":"https://jobsearcher.com/jobs/e77d2a9f6c0cdb3689602ed4"}}