{"schemaVersion":"jobsearcher.job.v1","id":"e6e6ecfc5b82183bf376e03f","url":"https://jobsearcher.com/jobs/e6e6ecfc5b82183bf376e03f","canonicalUrl":"https://jobsearcher.com/jobs/e6e6ecfc5b82183bf376e03f","title":"Sample & Materials Coordinator","description":"Sample & Materials Coordinator\n\nAt Wantable, we're redefining retail through personalization. Our membership-based model and proprietary technology empower us to curate products that help customers discover confidence and joy through style. As a data-driven fashion company, we combine human intuition with algorithmic intelligence to deliver personalized assortments\n\nbalancing creativity, analytics, and operational precision.\nWe're seeking a Sample & Materials Coordinator to own the physical flow, organization, and availability of all product samples and material assets within the Los Angeles office.\nAs the Sample & Materials Coordinator, you will be responsible for receiving, tracking, organizing, maintaining, and distributing samples and materials throughout the product lifecyclefrom prototype through production and marketingensuring they remain traceable, accessible, and available when needed. Success in this role requires exceptional organizational discipline, proactive communication, systems thinking, and the ability to leverage technology and AI-assisted tools to improve operational efficiency while maintaining exceptional accuracy across physical and digital sample management. This is a high-ownership role in a lean environment where attention to detail, process consistency, and a passion for apparel craftsmanship directly support successful product development and cross-functional collaboration.\nWhat You'll Do\n\nSample & Materials Ownership\nOwn intake, logging, tracking, and organization of all vendor shipments and samples across development and production stages.\nManage samples across all development milestones (Proto, Fit, PP, TOP, Photoshoot).\nMaintain accurate digital records of sample receipt, movement history, location, and status.\nStandardize sample labeling and maintain organized, traceable sample storage.\nCoordinate incoming and outgoing shipments with vendors, contractors, fulfillment partners, and internal teams.\nManage sample checkout processes and ensure timely return of borrowed samples.\nCoordinate sample requests for marketing photoshoots and maintain visibility into sample readiness and deadlines.\nEscalate missing samples, delayed deliveries, or tracking discrepancies promptly.\nMaterials Library Management\nMaintain organized trim books, fabric libraries, color standards, swatch books, and other physical reference materials.\nEnsure consistent documentation, filing, and labeling standards across all sample and material libraries.\nSupport cross-functional teams by locating and distributing requested materials.\nMaintain audit-ready storage areas that promote efficient product development.\nAI & Data Systems\nUtilize AI-assisted tools to improve routine communication, documentation, and sample tracking.\nMaintain structured digital sample libraries using standardized naming conventions.\nApply lightweight automation and reporting tools to improve workflow efficiency, visibility, and accuracy.\nIdentify opportunities for continuous process improvement through automation and standardized procedures.\nCross-Functional Collaboration\nServe as the primary point of contact for sample coordination across Product Development, Production, Tech Design, Merchandising, Marketing, and external partners.\nProvide timely sample status updates and communicate shipment information with internal teams and overseas vendors.\nBuild strong working relationships while ensuring documentation standards and sample movement processes are consistently followed.\nAdditional Functions\nOther duties as assigned. Duties, responsibilities, and activities may change at any time with or without notice.","company":"Wantablecom","rawCompany":"wantablecom","city":"Los Angeles","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-07-30T03:09:53.327Z","occupations":[{"code":"43-5111.00","title":"Weighers, Measurers, Checkers, and Samplers, Recordkeeping","slug":"weighers-measurers-checkers-and-samplers-recordkeeping"},{"code":"43-5071.00","title":"Shipping, Receiving, and Inventory Clerks","slug":"shipping-receiving-and-inventory-clerks"},{"code":"43-5061.00","title":"Production, Planning, and Expediting Clerks","slug":"production-planning-and-expediting-clerks"}],"industries":[{"code":"315250","title":"Cut and Sew Apparel Manufacturing (except Contractors)","slug":"cut-and-sew-apparel-manufacturing-except-contractors"},{"code":"315210","title":"Cut and Sew Apparel Contractors","slug":"cut-and-sew-apparel-contractors"},{"code":"315990","title":"Apparel Accessories and Other Apparel Manufacturing","slug":"apparel-accessories-and-other-apparel-manufacturing"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Sample & Materials Coordinator","description":"Sample & Materials Coordinator\n\nAt Wantable, we're redefining retail through personalization. Our membership-based model and proprietary technology empower us to curate products that help customers discover confidence and joy through style. As a data-driven fashion company, we combine human intuition with algorithmic intelligence to deliver personalized assortments\n\nbalancing creativity, analytics, and operational precision.\nWe're seeking a Sample & Materials Coordinator to own the physical flow, organization, and availability of all product samples and material assets within the Los Angeles office.\nAs the Sample & Materials Coordinator, you will be responsible for receiving, tracking, organizing, maintaining, and distributing samples and materials throughout the product lifecyclefrom prototype through production and marketingensuring they remain traceable, accessible, and available when needed. Success in this role requires exceptional organizational discipline, proactive communication, systems thinking, and the ability to leverage technology and AI-assisted tools to improve operational efficiency while maintaining exceptional accuracy across physical and digital sample management. This is a high-ownership role in a lean environment where attention to detail, process consistency, and a passion for apparel craftsmanship directly support successful product development and cross-functional collaboration.\nWhat You'll Do\n\nSample & Materials Ownership\nOwn intake, logging, tracking, and organization of all vendor shipments and samples across development and production stages.\nManage samples across all development milestones (Proto, Fit, PP, TOP, Photoshoot).\nMaintain accurate digital records of sample receipt, movement history, location, and status.\nStandardize sample labeling and maintain organized, traceable sample storage.\nCoordinate incoming and outgoing shipments with vendors, contractors, fulfillment partners, and internal teams.\nManage sample checkout processes and ensure timely return of borrowed samples.\nCoordinate sample requests for marketing photoshoots and maintain visibility into sample readiness and deadlines.\nEscalate missing samples, delayed deliveries, or tracking discrepancies promptly.\nMaterials Library Management\nMaintain organized trim books, fabric libraries, color standards, swatch books, and other physical reference materials.\nEnsure consistent documentation, filing, and labeling standards across all sample and material libraries.\nSupport cross-functional teams by locating and distributing requested materials.\nMaintain audit-ready storage areas that promote efficient product development.\nAI & Data Systems\nUtilize AI-assisted tools to improve routine communication, documentation, and sample tracking.\nMaintain structured digital sample libraries using standardized naming conventions.\nApply lightweight automation and reporting tools to improve workflow efficiency, visibility, and accuracy.\nIdentify opportunities for continuous process improvement through automation and standardized procedures.\nCross-Functional Collaboration\nServe as the primary point of contact for sample coordination across Product Development, Production, Tech Design, Merchandising, Marketing, and external partners.\nProvide timely sample status updates and communicate shipment information with internal teams and overseas vendors.\nBuild strong working relationships while ensuring documentation standards and sample movement processes are consistently followed.\nAdditional Functions\nOther duties as assigned. Duties, responsibilities, and activities may change at any time with or without notice.","datePosted":"2026-07-30T03:09:53.327Z","dateModified":"2026-07-30T03:09:53.327Z","hiringOrganization":{"@type":"Organization","name":"Wantablecom","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Los Angeles","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"e6e6ecfc5b82183bf376e03f"},"url":"https://jobsearcher.com/jobs/e6e6ecfc5b82183bf376e03f"}}