{"schemaVersion":"jobsearcher.job.v1","id":"e69ec7ad1d8bbfef71f0294d","url":"https://jobsearcher.com/jobs/e69ec7ad1d8bbfef71f0294d","canonicalUrl":"https://jobsearcher.com/jobs/e69ec7ad1d8bbfef71f0294d","title":"Administrative Assistant: Project Management Office","description":"Hi, thanks for stopping by, welcome to K Source. We are a leading auto parts distributor of over 30 years, specializing in replacement automotive mirrors.\nWe are seeking an Administrative Assistant to support our Project Management Office during a major ERP implementation and operational transition over the next 6 to 8 months.\nThis role will work directly with the Project Manager and project team to help keep projects organized, documentation current, meetings coordinated, and open items moving forward.\nDoes this sound like you?\nA highly organized person who is good at keeping track of lots of moving pieces.\nSomeone who naturally follows up on open items and makes sure things don't fall through the cracks.\nSomeone interested in growing into a broader project, operations, or business systems role.\nA reliable internal support who can take delegated tasks off the Project Manager's plate.\nSomeone comfortable working with spreadsheets, documents, trackers, meetings, and deadlines.\nA person who can adapt to different personalities across departments, locations, vendors, and consultants.\nSomeone willing to learn new systems, software, and business processes.\nA person who enjoys bringing structure and organization to information and workflows.\nWhat the role will look like:\nStable work schedule: 7:00 AM–4:00 PM, Monday–Friday.\nSupport the Project Manager and Project Management Office with day-to-day project administration.\nMaintain some standard daily data entry functions in the current ERP.\nMaintain project files, schedules, records, trackers, and supporting documentation.\nTrack action items, deadlines, project milestones, deliverables, and outstanding requests.\nFollow up with employees, departments, vendors, and consultants regarding open items, documentation, approvals, and assigned tasks.\nAssist with ERP implementation documentation, testing records, issue logs, decision logs, and training materials.\nHelp document current and future business processes and workflows.\nAssist with data cleanup, validation, and system transition activities.\nPrepare and organize spreadsheets, reports, presentations, correspondence, and other project materials.\nAssist with creating and updating SOPs, work instructions, forms, process maps, and other business documentation.\nReview documents and information for completeness, consistency, accuracy, and formatting.\nIdentify delays, missing information, overdue items, or unresolved issues and bring them to the Project Manager's attention.\nAssist with improving administrative procedures, documentation practices, and workflows.\nTake on other related duties and special projects as assigned.\nQualifications Required\n1+ year of administrative, project support, office, or coordination experience.\nStrong organizational and time-management skills.\nExcellent attention to detail and commitment to accuracy.\nStrong written and verbal communication skills.\nAbility to manage multiple assignments and deadlines.\nStrong follow-through and accountability.\nComfortable taking direction and then working independently on assigned tasks.\nAbility to recognize when an issue needs to be escalated.\nComfortable learning new systems, software, procedures, and business processes.\nProfessional, reliable, adaptable, and comfortable working with different personalities.\nProficiency with Microsoft Outlook, Word, Excel, Teams, and PowerPoint.\nAssociate degree in business administration, project management, information systems, or a related field (I'm flexible on this, I care more about skill, mindset and ethic)\nNice to have\nExperience supporting a project team, department, manager, system implementation, or business process initiative.\nExperience with Microsoft 365 Suite, SharePoint or Microsoft Planner.\nExperience working with ERP systems.\nExperience with project management or document management software.\nExperience with workflow or process-mapping tools.\nExperience creating SOPs, work instructions, or other business documentation.\nExperience using AI tools such as Microsoft Copilot, ChatGPT, Claude, or similar platforms.\nIf you use AI tools, we expect you to use them responsibly: review the work for accuracy, apply your own judgment, and protect confidential or proprietary information.\nWho will probably do well here?\nSomeone who is dependable, organized, detail-oriented, and good at following through.\nYou don't need to know every system we use on day one. You do need to be willing to learn, ask good questions, keep accurate records, communicate clearly, and take ownership of the work assigned to you.\nCompensation & Assignment\nHourly: $22.00–$24.00, depending on qualifications and experience.\nTemporary, full-time position.\nExpected duration of approximately 6–8 months.\nThe assignment may be shortened or extended depending on project timelines, business needs, performance, and the continuing need for the position.\nStrong performers may be considered for an extension or other available opportunities based on business needs, qualifications, and performance.\nJob Type: Full-time\nPay: $22.00 - $24.00 per hour\nBenefits:\n401(k) matching\nDental insurance\nHealth insurance\nPaid time off\nApplication Question(s):\nIn one or a few words: what drives you as a person?\nExperience:\nMicrosoft Excel: 2 years (Required)\nWork Location: In person","company":"K Source","rawCompany":"k source","city":"Compton","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-10T14:54:12.087Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Assistant: Project Management Office","description":"Hi, thanks for stopping by, welcome to K Source. We are a leading auto parts distributor of over 30 years, specializing in replacement automotive mirrors.\nWe are seeking an Administrative Assistant to support our Project Management Office during a major ERP implementation and operational transition over the next 6 to 8 months.\nThis role will work directly with the Project Manager and project team to help keep projects organized, documentation current, meetings coordinated, and open items moving forward.\nDoes this sound like you?\nA highly organized person who is good at keeping track of lots of moving pieces.\nSomeone who naturally follows up on open items and makes sure things don't fall through the cracks.\nSomeone interested in growing into a broader project, operations, or business systems role.\nA reliable internal support who can take delegated tasks off the Project Manager's plate.\nSomeone comfortable working with spreadsheets, documents, trackers, meetings, and deadlines.\nA person who can adapt to different personalities across departments, locations, vendors, and consultants.\nSomeone willing to learn new systems, software, and business processes.\nA person who enjoys bringing structure and organization to information and workflows.\nWhat the role will look like:\nStable work schedule: 7:00 AM–4:00 PM, Monday–Friday.\nSupport the Project Manager and Project Management Office with day-to-day project administration.\nMaintain some standard daily data entry functions in the current ERP.\nMaintain project files, schedules, records, trackers, and supporting documentation.\nTrack action items, deadlines, project milestones, deliverables, and outstanding requests.\nFollow up with employees, departments, vendors, and consultants regarding open items, documentation, approvals, and assigned tasks.\nAssist with ERP implementation documentation, testing records, issue logs, decision logs, and training materials.\nHelp document current and future business processes and workflows.\nAssist with data cleanup, validation, and system transition activities.\nPrepare and organize spreadsheets, reports, presentations, correspondence, and other project materials.\nAssist with creating and updating SOPs, work instructions, forms, process maps, and other business documentation.\nReview documents and information for completeness, consistency, accuracy, and formatting.\nIdentify delays, missing information, overdue items, or unresolved issues and bring them to the Project Manager's attention.\nAssist with improving administrative procedures, documentation practices, and workflows.\nTake on other related duties and special projects as assigned.\nQualifications Required\n1+ year of administrative, project support, office, or coordination experience.\nStrong organizational and time-management skills.\nExcellent attention to detail and commitment to accuracy.\nStrong written and verbal communication skills.\nAbility to manage multiple assignments and deadlines.\nStrong follow-through and accountability.\nComfortable taking direction and then working independently on assigned tasks.\nAbility to recognize when an issue needs to be escalated.\nComfortable learning new systems, software, procedures, and business processes.\nProfessional, reliable, adaptable, and comfortable working with different personalities.\nProficiency with Microsoft Outlook, Word, Excel, Teams, and PowerPoint.\nAssociate degree in business administration, project management, information systems, or a related field (I'm flexible on this, I care more about skill, mindset and ethic)\nNice to have\nExperience supporting a project team, department, manager, system implementation, or business process initiative.\nExperience with Microsoft 365 Suite, SharePoint or Microsoft Planner.\nExperience working with ERP systems.\nExperience with project management or document management software.\nExperience with workflow or process-mapping tools.\nExperience creating SOPs, work instructions, or other business documentation.\nExperience using AI tools such as Microsoft Copilot, ChatGPT, Claude, or similar platforms.\nIf you use AI tools, we expect you to use them responsibly: review the work for accuracy, apply your own judgment, and protect confidential or proprietary information.\nWho will probably do well here?\nSomeone who is dependable, organized, detail-oriented, and good at following through.\nYou don't need to know every system we use on day one. You do need to be willing to learn, ask good questions, keep accurate records, communicate clearly, and take ownership of the work assigned to you.\nCompensation & Assignment\nHourly: $22.00–$24.00, depending on qualifications and experience.\nTemporary, full-time position.\nExpected duration of approximately 6–8 months.\nThe assignment may be shortened or extended depending on project timelines, business needs, performance, and the continuing need for the position.\nStrong performers may be considered for an extension or other available opportunities based on business needs, qualifications, and performance.\nJob Type: Full-time\nPay: $22.00 - $24.00 per hour\nBenefits:\n401(k) matching\nDental insurance\nHealth insurance\nPaid time off\nApplication Question(s):\nIn one or a few words: what drives you as a person?\nExperience:\nMicrosoft Excel: 2 years (Required)\nWork Location: In person","datePosted":"2026-08-10T14:54:12.087Z","dateModified":"2026-08-10T14:54:12.087Z","hiringOrganization":{"@type":"Organization","name":"K Source","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Compton","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"e69ec7ad1d8bbfef71f0294d"},"url":"https://jobsearcher.com/jobs/e69ec7ad1d8bbfef71f0294d"}}