{"schemaVersion":"jobsearcher.job.v1","id":"e65b60ccec3b05cbeb49f10e","url":"https://jobsearcher.com/jobs/e65b60ccec3b05cbeb49f10e","canonicalUrl":"https://jobsearcher.com/jobs/e65b60ccec3b05cbeb49f10e","title":"Administrative Assistant","description":"Interactive Maintenance Services (IMS), in partnership with CAM Partners, is a fast-growing company with four locations throughout New England. We offer a wide range of facility maintenance services, offering employees the ability to learn new skills and grow within the company. Our mission is to provide exceptional service to our customers to the best of our ability with dedication, working together as a team that values its employees.\nWe are currently seeking an Administrative Assistant to join our team working 30 hours per week, 4 days a week, Monday thru Thursday, between the hours of 8:30 am to 4 pm. As an Admin Assistant, you will provide administrative support to our Office Administrator in various areas of Accounts Receivable (A/R) and Accounts Payable (A/P). This will include data entry, filing, mailings and general clerical duties in a small office setting. The ideal candidate will have excellent organizational skills, attention to detail, and a strong work ethic.\nResponsibilities:\nAssist the Office Administrator with administrative tasks\nManage data entry for A/P & A/R items in our Intuit Enterprise Suite accounting system\nEnsure accurate filing & distribution of invoices, checks, and other documents\nReconcile & post credit card receipts\nEnter A/R data into vendor portals\nExecute processes and controls accurately and in a timely manner; ensuring compliance with company policies\nUndertake special projects as required\nQualifications:\nPrior experience in an A/P & A/R role required\nPrior experience with QuickBooks Online preferred\nProficiency in Microsoft Office Programs required\nExcellent attention to detail\nStrong communication, customer service, and interpersonal skills\nBenefits:\nHealth insurance with low-cost employee premium option\nHealth Reimbursement Account Match\nAnnual pay increases\n401K with up to 4% company match\nDental and Vision Insurance\nPaid Holidays and Sick/Vacation Time\nReferral Program and Bereavement Pay\nBirthday gift card\nChristmas Bonus\nAnnual Dinner Cruise and Monthly Team Lunches\nCompany swag bonus bucks program and Employee of the month recognition gift card & parking space award\nOffered compensation: $22/hr - $26/hr\nExperience and License Requirements\nAccounting (optional)\nMicrosoft Office\nQuickbooks (optional)","company":"Interactive Maintenance Services Ims","rawCompany":"interactive maintenance services ims","city":"Williston","state":"VT","isRemote":false,"isActive":false,"createdAt":"2026-04-14T11:14:25.723Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"},{"code":"541219","title":"Other Accounting Services","slug":"other-accounting-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Assistant","description":"Interactive Maintenance Services (IMS), in partnership with CAM Partners, is a fast-growing company with four locations throughout New England. We offer a wide range of facility maintenance services, offering employees the ability to learn new skills and grow within the company. Our mission is to provide exceptional service to our customers to the best of our ability with dedication, working together as a team that values its employees.\nWe are currently seeking an Administrative Assistant to join our team working 30 hours per week, 4 days a week, Monday thru Thursday, between the hours of 8:30 am to 4 pm. As an Admin Assistant, you will provide administrative support to our Office Administrator in various areas of Accounts Receivable (A/R) and Accounts Payable (A/P). This will include data entry, filing, mailings and general clerical duties in a small office setting. The ideal candidate will have excellent organizational skills, attention to detail, and a strong work ethic.\nResponsibilities:\nAssist the Office Administrator with administrative tasks\nManage data entry for A/P & A/R items in our Intuit Enterprise Suite accounting system\nEnsure accurate filing & distribution of invoices, checks, and other documents\nReconcile & post credit card receipts\nEnter A/R data into vendor portals\nExecute processes and controls accurately and in a timely manner; ensuring compliance with company policies\nUndertake special projects as required\nQualifications:\nPrior experience in an A/P & A/R role required\nPrior experience with QuickBooks Online preferred\nProficiency in Microsoft Office Programs required\nExcellent attention to detail\nStrong communication, customer service, and interpersonal skills\nBenefits:\nHealth insurance with low-cost employee premium option\nHealth Reimbursement Account Match\nAnnual pay increases\n401K with up to 4% company match\nDental and Vision Insurance\nPaid Holidays and Sick/Vacation Time\nReferral Program and Bereavement Pay\nBirthday gift card\nChristmas Bonus\nAnnual Dinner Cruise and Monthly Team Lunches\nCompany swag bonus bucks program and Employee of the month recognition gift card & parking space award\nOffered compensation: $22/hr - $26/hr\nExperience and License Requirements\nAccounting (optional)\nMicrosoft Office\nQuickbooks (optional)","datePosted":"2026-04-14T11:14:25.723Z","dateModified":"2026-04-14T11:14:25.723Z","hiringOrganization":{"@type":"Organization","name":"Interactive Maintenance Services Ims","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Williston","addressRegion":"VT","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"e65b60ccec3b05cbeb49f10e"},"url":"https://jobsearcher.com/jobs/e65b60ccec3b05cbeb49f10e"}}