{"schemaVersion":"jobsearcher.job.v1","id":"e5cfb80b0b41333bd428a5fa","url":"https://jobsearcher.com/jobs/e5cfb80b0b41333bd428a5fa","canonicalUrl":"https://jobsearcher.com/jobs/e5cfb80b0b41333bd428a5fa","title":"Controller","description":"JOB SUMMARY:\nReporting to the Chief Financial Officer, the Controller is responsible for accounting operations. This position will be the resident GAAP expert, with deep and current experience in financial reporting and fund accounting. This position will lead all day-to-day accounting operations and supervise the accounting team including accounts payable, accounts receivable, general ledger and other daily requirements. The Controller will ensure systems and procedures are in place to support effective program implementation and conduct flawless audits. This position will work across the organization to educate staff regarding accounting procedures and also explore how the accounting function can support operations. The Controller is responsible for ensuring that accurate, timely and effective accounting, regulatory, grant and audit requirements are met and that practices are in accordance with established accounting practices as well as all pertinent laws and regulations.\n\nESSENTIAL FUNCTIONS INCLUDE, but are not limited to the following:\nResponsible for all day- to-day accounting activities and ensuring that accounts, ledgers, and reporting systems are accurate. Ensures that transactions are processed timely, efficiently, with proper documentation, and are compliant with appropriate GAAP standards and regulatory requirements.\nMaintain agency allocations in collaboration with the Senior Director of Grants Management. Update the position control log each month to reflect current allocations.\nMaintain accounting Chart of Accounts and general ledger, to ensure accurate and current coding; update COA coding as new contracts are activated, or deactivated, in both Quickbooks and ADP.\nReview bi-weekly payroll and is responsible for ensuring the accuracy of agency allocations prior to entry into the accounting system. Uploads bi-weekly payroll and monthly benefits journals.\nDrive processes and improvements that leverage strengths of the current accounting team members, help to clarify roles and responsibilities and develop and implement training programs in order to maximize and reach optimal individual and organizational goals. Seek opportunities for automation wherever possible.\nManage all financial, project/program and grants accounting; in conjunction with the grants team, ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; collate financial reporting materials for government, corporate and foundation grants.\nMaintain internal control and safeguards for receipts of revenues, fixed assets, cost and program budgets and actual expenditures. Maintain internal accounting controls for client savings account, social work account, social work petty cash account, and representative payee account.\nEnforce compliance with Financial Accounting Policies and Procedures, Funding Sources’ funding terms and conditions, and OMB’s Uniform Guidance.\nEnsure appropriate record-keeping and reporting as required by accepted accounting standards and by private and governmental funding agencies.\nSupport financial revenue and expense allocation methodology to ensure compliance with all funding entities as well as the maximization of grants, wherever possible.\nCreate and maintain effective management tools such as profit and loss statements by key areas and prepare monthly actual to budget variance analysis that support management decisions, alignment to organizational goals and objectives. Design and provide meaningful reports to stakeholders.\nManage and track the performance of invested assets in keeping with policies and investment guidelines. Prepare quarterly investments schedules.\nManage and maintain fixed assets schedules, ensuring accurate additions, deletions, and depreciation.\nSupervise and/or prepare month end account reconciliations and journal entries.\nMaintain and develop accounting policies and procedures and ensure internal controls are designed to safeguard agency assets.\nPrepare schedules to support the agency’s annual financial audit and required tax filings. Provide support to Contract and Compliance Department in connection with funding sources’ monitoring activities.\nCollaborate with the Contracts and Compliance Departments on government audits.\nServe as primary contact for annual financial audit and tax preparation - schedule reviews, coordination, assignments, confirmations of reported numbers\nSupport the preparation of budgets for grants proposals; prepare financial reports for grant reports; maintain temporary restricted grant tracking\nOversee processes involving check request and procurement policies, employee expense reimbursements, approval of vendor invoices and other accounts payable, petty cash accounts, and daily cash receipts.\nAssist the CFO in the areas of process improvements, budgeting, audits, cash flow planning and treasury management, cost allocations, system and coding efficiencies.\nOther Functions\nServe as liaison with major vendors, delegating as appropriate.\nOther duties as assigned.\nKNOWLEDGE, SKILLS AND ABILITIES:\nExcellent organizational, interpersonal and communications skills.\nAdvanced skills in Microsoft Windows, Microsoft Office (Word and Excel), Quickbooks and payroll database. ADP experience is strongly preferred.\nUnderstanding of allocation methodology.\nKnowledge of GAAP and OMB Circular guidelines.\nKnowledge of the full process of government contract billing.\nThorough understanding of the complete payroll process from master records to liabilities.\nUnderstanding of investment and endowment management; ability to appropriately reconcile related records.\nAble to travel to off-site meetings.\nEDUCATION, TRAINING AND EXPERIENCE:\nBachelor's degree in Accounting, Finance, or a related field required. Master's degree in Business Administration (MBA) preferred.\n7 – 10 years progressively responsible, management-level supervisory experience in financial administration required.\n5 – 7 years in nonprofit financial management required; equivalent experience with financial management in an industry with similar accounting principles may be considered.\nExperience with Uniform Guidance audits and audits in a supervisory role.\nStrong general accounting and government grant experience.\nCPA license desirable.\n\nPHYSICAL AND MENTAL REQUIREMENTS AND WORK ENVIRONMENT:\nWork indoors in a temperature controlled environment and occasionally exposed to outdoor weather and driving conditions. The noise level in the work environment is usually moderate.\nStand and sit for long periods of time; move and walk to various locations; climb, stoop, kneel, reach, pull, push, bend, twist, and occasionally lift and or move objects. Use hands to finger, handle or feel.\nSee, hear and speak clearly in order to give and receive information and instructions.\nAbility to interact with other employees, clients, customers and members of the public.\nAbility to respond effectively to sensitive inquiries or complaints.\nAbility to work effectively under time constraints and stressful work conditions, prioritize work, multi-task, and adapt to changing work demands.\nComplex reading and writing skills, memorization skills, analytical/perception/comprehensive capabilities, judgment and decision-making capability.\nAbility to work independently, with others, around others, have verbal contact with others, face-to-face contact with others, prioritize work and make decisions.\nGather, analyze, synthesize, and classify information.\nPerform arithmetic operations.\nTranscribe, enter, and post data.\nHigh level of concentration and attention to detail for extended periods of time.\nRequires use of a computer keyboard for long periods of time.\nAble to travel to off-site meetings.\nAble to work occasional evenings.\n\nUnion Station Homeless Services is an Equal Opportunity Employer\n\nMonday - Friday, 8:30 AM - 5 PM (Hybrid)\nFull Time, Exempt, 40hrs/week","company":"Unionstationhomelessservices","rawCompany":"unionstationhomelessservices","city":"Pasadena","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-04T23:27:40.453Z","occupations":[{"code":"11-3031.01","title":"Treasurers and Controllers","slug":"treasurers-and-controllers"},{"code":"13-2011.00","title":"Accountants and Auditors","slug":"accountants-and-auditors"},{"code":"43-3031.00","title":"Bookkeeping, Accounting, and Auditing Clerks","slug":"bookkeeping-accounting-and-auditing-clerks"}],"industries":[{"code":"813211","title":"Grantmaking Foundations","slug":"grantmaking-foundations"},{"code":"813219","title":"Other Grantmaking and Giving Services","slug":"other-grantmaking-and-giving-services"},{"code":"921130","title":"Public Finance Activities","slug":"public-finance-activities"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Controller","description":"JOB SUMMARY:\nReporting to the Chief Financial Officer, the Controller is responsible for accounting operations. This position will be the resident GAAP expert, with deep and current experience in financial reporting and fund accounting. This position will lead all day-to-day accounting operations and supervise the accounting team including accounts payable, accounts receivable, general ledger and other daily requirements. The Controller will ensure systems and procedures are in place to support effective program implementation and conduct flawless audits. This position will work across the organization to educate staff regarding accounting procedures and also explore how the accounting function can support operations. The Controller is responsible for ensuring that accurate, timely and effective accounting, regulatory, grant and audit requirements are met and that practices are in accordance with established accounting practices as well as all pertinent laws and regulations.\n\nESSENTIAL FUNCTIONS INCLUDE, but are not limited to the following:\nResponsible for all day- to-day accounting activities and ensuring that accounts, ledgers, and reporting systems are accurate. Ensures that transactions are processed timely, efficiently, with proper documentation, and are compliant with appropriate GAAP standards and regulatory requirements.\nMaintain agency allocations in collaboration with the Senior Director of Grants Management. Update the position control log each month to reflect current allocations.\nMaintain accounting Chart of Accounts and general ledger, to ensure accurate and current coding; update COA coding as new contracts are activated, or deactivated, in both Quickbooks and ADP.\nReview bi-weekly payroll and is responsible for ensuring the accuracy of agency allocations prior to entry into the accounting system. Uploads bi-weekly payroll and monthly benefits journals.\nDrive processes and improvements that leverage strengths of the current accounting team members, help to clarify roles and responsibilities and develop and implement training programs in order to maximize and reach optimal individual and organizational goals. Seek opportunities for automation wherever possible.\nManage all financial, project/program and grants accounting; in conjunction with the grants team, ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; collate financial reporting materials for government, corporate and foundation grants.\nMaintain internal control and safeguards for receipts of revenues, fixed assets, cost and program budgets and actual expenditures. Maintain internal accounting controls for client savings account, social work account, social work petty cash account, and representative payee account.\nEnforce compliance with Financial Accounting Policies and Procedures, Funding Sources’ funding terms and conditions, and OMB’s Uniform Guidance.\nEnsure appropriate record-keeping and reporting as required by accepted accounting standards and by private and governmental funding agencies.\nSupport financial revenue and expense allocation methodology to ensure compliance with all funding entities as well as the maximization of grants, wherever possible.\nCreate and maintain effective management tools such as profit and loss statements by key areas and prepare monthly actual to budget variance analysis that support management decisions, alignment to organizational goals and objectives. Design and provide meaningful reports to stakeholders.\nManage and track the performance of invested assets in keeping with policies and investment guidelines. Prepare quarterly investments schedules.\nManage and maintain fixed assets schedules, ensuring accurate additions, deletions, and depreciation.\nSupervise and/or prepare month end account reconciliations and journal entries.\nMaintain and develop accounting policies and procedures and ensure internal controls are designed to safeguard agency assets.\nPrepare schedules to support the agency’s annual financial audit and required tax filings. Provide support to Contract and Compliance Department in connection with funding sources’ monitoring activities.\nCollaborate with the Contracts and Compliance Departments on government audits.\nServe as primary contact for annual financial audit and tax preparation - schedule reviews, coordination, assignments, confirmations of reported numbers\nSupport the preparation of budgets for grants proposals; prepare financial reports for grant reports; maintain temporary restricted grant tracking\nOversee processes involving check request and procurement policies, employee expense reimbursements, approval of vendor invoices and other accounts payable, petty cash accounts, and daily cash receipts.\nAssist the CFO in the areas of process improvements, budgeting, audits, cash flow planning and treasury management, cost allocations, system and coding efficiencies.\nOther Functions\nServe as liaison with major vendors, delegating as appropriate.\nOther duties as assigned.\nKNOWLEDGE, SKILLS AND ABILITIES:\nExcellent organizational, interpersonal and communications skills.\nAdvanced skills in Microsoft Windows, Microsoft Office (Word and Excel), Quickbooks and payroll database. ADP experience is strongly preferred.\nUnderstanding of allocation methodology.\nKnowledge of GAAP and OMB Circular guidelines.\nKnowledge of the full process of government contract billing.\nThorough understanding of the complete payroll process from master records to liabilities.\nUnderstanding of investment and endowment management; ability to appropriately reconcile related records.\nAble to travel to off-site meetings.\nEDUCATION, TRAINING AND EXPERIENCE:\nBachelor's degree in Accounting, Finance, or a related field required. Master's degree in Business Administration (MBA) preferred.\n7 – 10 years progressively responsible, management-level supervisory experience in financial administration required.\n5 – 7 years in nonprofit financial management required; equivalent experience with financial management in an industry with similar accounting principles may be considered.\nExperience with Uniform Guidance audits and audits in a supervisory role.\nStrong general accounting and government grant experience.\nCPA license desirable.\n\nPHYSICAL AND MENTAL REQUIREMENTS AND WORK ENVIRONMENT:\nWork indoors in a temperature controlled environment and occasionally exposed to outdoor weather and driving conditions. The noise level in the work environment is usually moderate.\nStand and sit for long periods of time; move and walk to various locations; climb, stoop, kneel, reach, pull, push, bend, twist, and occasionally lift and or move objects. Use hands to finger, handle or feel.\nSee, hear and speak clearly in order to give and receive information and instructions.\nAbility to interact with other employees, clients, customers and members of the public.\nAbility to respond effectively to sensitive inquiries or complaints.\nAbility to work effectively under time constraints and stressful work conditions, prioritize work, multi-task, and adapt to changing work demands.\nComplex reading and writing skills, memorization skills, analytical/perception/comprehensive capabilities, judgment and decision-making capability.\nAbility to work independently, with others, around others, have verbal contact with others, face-to-face contact with others, prioritize work and make decisions.\nGather, analyze, synthesize, and classify information.\nPerform arithmetic operations.\nTranscribe, enter, and post data.\nHigh level of concentration and attention to detail for extended periods of time.\nRequires use of a computer keyboard for long periods of time.\nAble to travel to off-site meetings.\nAble to work occasional evenings.\n\nUnion Station Homeless Services is an Equal Opportunity Employer\n\nMonday - Friday, 8:30 AM - 5 PM (Hybrid)\nFull Time, Exempt, 40hrs/week","datePosted":"2026-08-04T23:27:40.453Z","dateModified":"2026-08-04T23:27:40.453Z","hiringOrganization":{"@type":"Organization","name":"Unionstationhomelessservices","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Pasadena","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"e5cfb80b0b41333bd428a5fa"},"url":"https://jobsearcher.com/jobs/e5cfb80b0b41333bd428a5fa"}}