{"schemaVersion":"jobsearcher.job.v1","id":"e4d9dcaad61be8dd44d766f8","url":"https://jobsearcher.com/jobs/e4d9dcaad61be8dd44d766f8","canonicalUrl":"https://jobsearcher.com/jobs/e4d9dcaad61be8dd44d766f8","title":"Office Manager","description":"OFFICE MANAGER\n\nWhy Join CIP?\nVacation Time - 15 days full time only\nPaid Holidays - 13 days full time only;Holiday premium pay for part time only\nPaid Sick Days and Personal Days accrued\nMedical, Dental and Vision Insurance\nVoluntary Benefits: Short and Long-term Disability, Additional Life, Child Life and Spousal Life\nDependent Care Flexible Spending Account\nFlexible Spending Accounts\n401(K) - We offer a Traditional 401(K) and a Roth 401(K) employer match up to 4%\nFinancial Wellness Advisor Services\nTuition and continued education reimbursement up to $3,000 annually for full time and up to $1,000 for part time\nWellness reimbursement of $200 per year for full time and $100 per year for part time\nEmployee Assistance Program: child care and parenting, senior care and aging, emotional health, health and wellness, legal and financial, access to discounts\nA health advocate to assist with our insurance & healthcare challenges\nOngoing monthly training and professional development opportunities\nSupportive and Collaborative Culture\nPlease note that the benefits listed may change based on business needs, regulatory requirements or other factors\n\nA Day in the Life:\nThe Office Manager plays a key leadership position at the CIP center. This role is accountable to the Program Director for overseeing key administrative and business functions, resource allocation, and ensuring efficient and timely tracking of service delivery. The Office Manager has decision-making authority within the operations area in specific areas. The Office Manager is an onsite full-time exempt position located in Lee, MA who reports to the Program Director.\nThis position operates in a highly scheduled environment but may require longer hours and occasional weekend work and minimal travel as job duties demand. The Office Manager position involves a moderate physical demand.\n\nThe College Internship Program (CIP) is a full-year private young adult transition program for individuals 18-26 with autism, ADHD, and other learning differences offering comprehensive and specialized services. CIP’s programs uniquely address the needs of adolescents and young adults with high-functioning autism, ADHD, and other learning differences by providing a comprehensive curriculum, expert staffing, and a structured weekly schedule. We believe that a learning disability is a learning difference, and our expert staff understand and meet our young adults enrolled in the program where they are at. Our programs focus on the generalization of specialized skills specifically for autism and learning differences. CIP students live with a close-knit community of peers within a supported apartment living setting and fully access the community around them. Each student’s unique needs are met individually as they prepare for success in independent living, college, and employment. CIP is the result of strategies we have developed over 40 years working with hundreds of young people who learn differently and have exceptionalities, helping develop the self-knowledge and skills to live happy and productive lives.\n\nAll the Responsibilities We’ll Trust You With:\nPartner closely with other center leadership, i.e., Program Director, Assistant Program Director, and any Admissions personnel to ensure smooth and effective center operation, with the principal focus of business operations and administration.\nManage capacity and resource scheduling of program modules and staffing, while adjusting needs in the most effective manner to respond to rolling admissions, changing circumstances, the ebb, and flow of CIP programming, as well as emergencies.\nLiaison to National Finance Office on day-to-day business operations, finance, budgeting, risk, information technology.\nRelationship manager for vendors and suppliers at the center level and overseer of vendor activities at the center.\nRelationship manager for local facilities and property management firms and oversee their activities at the center.\nCenter compliance manager for employment, privacy, etc. (not regional center).\nManager of center transportation (including vans, etc.)\nManage transaction preapprovals, procurement, logistics, vendor quotes, asset-tagging and like activity.\nMonitor facility quality and appropriateness for student housing and leasing, in coordination with National Office.\nManage compliance matters including information privacy (HIPAA), documentation standardization, file management, and destruction.\nServe as IT and telecom point of contact for the center; includes assisting locally with project rollouts, asset breakage, disposal, replacement, and installation.\nResponsible for imaging documents, routing mail, and print management.\nLogistics, scheduling, and maintenance of center vans and other transportation.\nEnsure that student and resource schedule is current, accurate and logged in coordination with APD.\nManage the execution of key center events, e.g., experience days, evening, weekend, and summer program activities, coordinating with outreach teams, as required.\nEnsure the center has greeters for external visitors and that phone calls are answered in a professional and courteous manner.\nSchedule and coordinate key center meetings for training.\nAssist with new employee onboarding as well as existing employee offboarding, in coordination with HR.\nOther Duties as Assigned\n\nQualities You Possess:\nThe Office Manager will possess exceptional communication skills, precise attention to detail, superior organization and prioritization skills, and self-motivation in managing tasks to completion. They will have genuine empathy and awareness of the needs and sensitivities of prospective families, students, and staff.\n\nYour Areas of Knowledge and Expertise:\nBachelor’s degree from an accredited college or university is required.\n3-5 years related experience.\nPrior Finance and/or Human Resources experience or exposure helpful.\nProficient in a variety of computer programs and technology required for the center’s administrative and office tasks, as well as for communication and outreach (e.g., Google and Microsoft office products (spreadsheets), ADP or other payroll / human resources systems, project management software); comfortable learning and adapting to new company software.\nAn active Driver’s License is required.\n\nAccommodations Disabilities Act Statement\nReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job position.\n\nAffirmative Action Plan (AAP)/Equal Employment Opportunity (EEO) Statement\nCollege Internship Program (CIP) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.\n\nThis job description is intended to provide a general overview of the responsibilities and qualifications associated with this position. It is not an exhaustive list of all duties, responsibilities, and qualifications required. Team members may be assigned additional responsibilities as necessary.","company":"Collegeinternshipprogram4","rawCompany":"collegeinternshipprogram4","city":"Melbourne","state":"FL","isRemote":false,"isActive":false,"createdAt":"2026-04-14T11:09:06.627Z","occupations":[{"code":"11-1021.00","title":"General and Operations Managers","slug":"general-and-operations-managers"},{"code":"11-3012.00","title":"Administrative Services Managers","slug":"administrative-services-managers"},{"code":"11-9151.00","title":"Social and Community Service Managers","slug":"social-and-community-service-managers"}],"industries":[{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"},{"code":"611710","title":"Educational Support Services","slug":"educational-support-services"},{"code":"611699","title":"All Other Miscellaneous Schools and Instruction","slug":"all-other-miscellaneous-schools-and-instruction"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Office Manager","description":"OFFICE MANAGER\n\nWhy Join CIP?\nVacation Time - 15 days full time only\nPaid Holidays - 13 days full time only;Holiday premium pay for part time only\nPaid Sick Days and Personal Days accrued\nMedical, Dental and Vision Insurance\nVoluntary Benefits: Short and Long-term Disability, Additional Life, Child Life and Spousal Life\nDependent Care Flexible Spending Account\nFlexible Spending Accounts\n401(K) - We offer a Traditional 401(K) and a Roth 401(K) employer match up to 4%\nFinancial Wellness Advisor Services\nTuition and continued education reimbursement up to $3,000 annually for full time and up to $1,000 for part time\nWellness reimbursement of $200 per year for full time and $100 per year for part time\nEmployee Assistance Program: child care and parenting, senior care and aging, emotional health, health and wellness, legal and financial, access to discounts\nA health advocate to assist with our insurance & healthcare challenges\nOngoing monthly training and professional development opportunities\nSupportive and Collaborative Culture\nPlease note that the benefits listed may change based on business needs, regulatory requirements or other factors\n\nA Day in the Life:\nThe Office Manager plays a key leadership position at the CIP center. This role is accountable to the Program Director for overseeing key administrative and business functions, resource allocation, and ensuring efficient and timely tracking of service delivery. The Office Manager has decision-making authority within the operations area in specific areas. The Office Manager is an onsite full-time exempt position located in Lee, MA who reports to the Program Director.\nThis position operates in a highly scheduled environment but may require longer hours and occasional weekend work and minimal travel as job duties demand. The Office Manager position involves a moderate physical demand.\n\nThe College Internship Program (CIP) is a full-year private young adult transition program for individuals 18-26 with autism, ADHD, and other learning differences offering comprehensive and specialized services. CIP’s programs uniquely address the needs of adolescents and young adults with high-functioning autism, ADHD, and other learning differences by providing a comprehensive curriculum, expert staffing, and a structured weekly schedule. We believe that a learning disability is a learning difference, and our expert staff understand and meet our young adults enrolled in the program where they are at. Our programs focus on the generalization of specialized skills specifically for autism and learning differences. CIP students live with a close-knit community of peers within a supported apartment living setting and fully access the community around them. Each student’s unique needs are met individually as they prepare for success in independent living, college, and employment. CIP is the result of strategies we have developed over 40 years working with hundreds of young people who learn differently and have exceptionalities, helping develop the self-knowledge and skills to live happy and productive lives.\n\nAll the Responsibilities We’ll Trust You With:\nPartner closely with other center leadership, i.e., Program Director, Assistant Program Director, and any Admissions personnel to ensure smooth and effective center operation, with the principal focus of business operations and administration.\nManage capacity and resource scheduling of program modules and staffing, while adjusting needs in the most effective manner to respond to rolling admissions, changing circumstances, the ebb, and flow of CIP programming, as well as emergencies.\nLiaison to National Finance Office on day-to-day business operations, finance, budgeting, risk, information technology.\nRelationship manager for vendors and suppliers at the center level and overseer of vendor activities at the center.\nRelationship manager for local facilities and property management firms and oversee their activities at the center.\nCenter compliance manager for employment, privacy, etc. (not regional center).\nManager of center transportation (including vans, etc.)\nManage transaction preapprovals, procurement, logistics, vendor quotes, asset-tagging and like activity.\nMonitor facility quality and appropriateness for student housing and leasing, in coordination with National Office.\nManage compliance matters including information privacy (HIPAA), documentation standardization, file management, and destruction.\nServe as IT and telecom point of contact for the center; includes assisting locally with project rollouts, asset breakage, disposal, replacement, and installation.\nResponsible for imaging documents, routing mail, and print management.\nLogistics, scheduling, and maintenance of center vans and other transportation.\nEnsure that student and resource schedule is current, accurate and logged in coordination with APD.\nManage the execution of key center events, e.g., experience days, evening, weekend, and summer program activities, coordinating with outreach teams, as required.\nEnsure the center has greeters for external visitors and that phone calls are answered in a professional and courteous manner.\nSchedule and coordinate key center meetings for training.\nAssist with new employee onboarding as well as existing employee offboarding, in coordination with HR.\nOther Duties as Assigned\n\nQualities You Possess:\nThe Office Manager will possess exceptional communication skills, precise attention to detail, superior organization and prioritization skills, and self-motivation in managing tasks to completion. They will have genuine empathy and awareness of the needs and sensitivities of prospective families, students, and staff.\n\nYour Areas of Knowledge and Expertise:\nBachelor’s degree from an accredited college or university is required.\n3-5 years related experience.\nPrior Finance and/or Human Resources experience or exposure helpful.\nProficient in a variety of computer programs and technology required for the center’s administrative and office tasks, as well as for communication and outreach (e.g., Google and Microsoft office products (spreadsheets), ADP or other payroll / human resources systems, project management software); comfortable learning and adapting to new company software.\nAn active Driver’s License is required.\n\nAccommodations Disabilities Act Statement\nReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job position.\n\nAffirmative Action Plan (AAP)/Equal Employment Opportunity (EEO) Statement\nCollege Internship Program (CIP) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.\n\nThis job description is intended to provide a general overview of the responsibilities and qualifications associated with this position. It is not an exhaustive list of all duties, responsibilities, and qualifications required. Team members may be assigned additional responsibilities as necessary.","datePosted":"2026-04-14T11:09:06.627Z","dateModified":"2026-04-14T11:09:06.627Z","hiringOrganization":{"@type":"Organization","name":"Collegeinternshipprogram4","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Melbourne","addressRegion":"FL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"e4d9dcaad61be8dd44d766f8"},"url":"https://jobsearcher.com/jobs/e4d9dcaad61be8dd44d766f8"}}