{"schemaVersion":"jobsearcher.job.v1","id":"e4d67be7d56198cd5efbcab2","url":"https://jobsearcher.com/jobs/e4d67be7d56198cd5efbcab2","canonicalUrl":"https://jobsearcher.com/jobs/e4d67be7d56198cd5efbcab2","title":"Executive Administrative Assistant","description":"We begin with dreams. Dreams drive our motivation. Dreams are our future. The world's dreams, people's dreams, our dreams. Our passion creates ideas that make dreams come alive. Technology and products that were only dreams become reality.\n\nAll for dreams. Dreams challenge and the Nidec-Group will continue to meet the challenge. For the world's and people's tomorrows; the world's first, the world's best technologies and products; we will continue our part in creating a better society.\n\nJob Summary\n\nNidec is the world’s leading manufacturer of electric motors, drives, and controls, powering nearly everything that spins and moves, from smartphones and household appliances to electric vehicles, factories, data centers, aircraft, and critical infrastructure.\n\nFounded in 1973 and headquartered in Kyoto, Japan, Nidec operates more than 300 group companies across 40+ countries, with over 100,000 employees worldwide. Rooted in Japanese craftsmanship and continuous improvement, we combine global capability with local expertise to solve complex challenges and keep the world moving.\n\nJob Description\n\nNidec is seeking a highly skilled and proactive Executive Administrative Assistant to serve as a trusted strategic partner to a globally positioned executive holding multiple senior leadership responsibilities, including First Senior Vice President, Chairman, and President of Nidec Motor Corporation.\n\nThis is not a traditional administrative support role. The successful candidate will serve as an extension of the executive office, helping manage priorities, communications, scheduling, travel, and operational activities across a complex global organization.\n\nThe ideal candidate thrives in a fast-paced environment, exercises exceptional judgment, anticipates needs before they arise, and operates with a high degree of professionalism, discretion, and independence. This individual will interact regularly with senior leaders, business partners, and stakeholders across North America, Europe, and Japan and will play a critical role in enabling executive effectiveness.\n\nWhat You'll Do\n\nExecutive Partnership & Strategic Support\n\nServe as the primary point of coordination for the executive.\nManage competing priorities and ensure the executive's time is aligned with business objectives and strategic priorities.\nAnticipate needs, proactively identify potential conflicts, and resolve issues before they impact executive effectiveness.\nOperate independently with minimal direction while exercising sound judgment and discretion.\nRepresent the executive office with professionalism and diplomacy when interacting with internal and external stakeholders.\n\nCalendar & Executive Operations Management\n\nManage an exceptionally complex, high-volume calendar spanning multiple businesses, regions, and time zones.\nCoordinate executive leadership meetings, business reviews, board interactions, and other high-visibility engagements.\nPrepare agendas, presentations, briefing materials, and meeting documentation.\nTrack deliverables, action items, and follow-up activities to support execution and accountability.\nSupport special projects and strategic initiatives as assigned.\n\nGlobal Travel & Logistics\n\nPlan and coordinate extensive domestic and international travel, often involving multiple destinations and schedule changes.\nManage all travel logistics, including flights, accommodations, transportation, visas, and contingency planning.\nPrepare comprehensive travel itineraries, briefing materials, schedules, and supporting documentation.\nAnticipate and quickly resolve travel disruptions and last-minute changes.\n\nExecutive Communications\n\nManage and prioritize communications, ensuring urgent and sensitive matters are addressed appropriately.\nDraft, edit, and coordinate executive correspondence, presentations, and communications.\nPartner with Corporate Communications and other stakeholders on messaging and executive communications.\nFacilitate communication and follow-up between the executive and key stakeholders as needed.\n\nExpense Management & Administrative Excellence\n\nPrepare, review, and reconcile executive expense reports in accordance with company policies.\nMaintain organized records and documentation related to travel, meetings, and executive activities.\nIdentify opportunities to improve efficiency, communication, and executive support processes.\n\nWhat We're Looking For\nBachelor's degree or equivalent combination of education and experience.\n7+ years of experience supporting C-suite executives or senior business leaders within a global, fast-paced, and highly matrixed organization.\nProven expertise managing highly complex calendars, executive scheduling, and international travel arrangements.\nDemonstrated ability to operate independently and manage competing priorities with minimal supervision.\nExceptional organizational skills and attention to detail.\nExcellent written, verbal, and interpersonal communication skills.\nAdvanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Microsoft Teams.\nExperience using corporate travel and expense management platforms such as Adelman, Concur, and/or ExpensePoint is preferred.\nStrong business judgment, professionalism, and discretion handling highly confidential information.\nExperience supporting executives who operate across multiple time zones, regions, and cultures is strongly preferred.\n\nWhat Will Make You Successful\nYou think several steps ahead.\nYou anticipate needs before they become requests.\nYou remain calm and adaptable when priorities shift.\nYou build trust quickly and maintain confidentiality without exception.\nYou communicate confidently and professionally with executives and stakeholders at all levels.\nYou take ownership, solve problems, and find ways to make the executive and the broader organization more effective.\n\nWhy Join Nidec\nSupport a globally recognized executive leader with broad organizational influence.\nWork at the center of strategic business decision-making.\nPartner with leaders across North America, Europe, and Japan.\nJoin a global organization committed to innovation, growth, and operational excellence.\nPlay a highly visible role with direct impact on executive and organizational effectiveness.\n\nAdditional Job Details\n\nEqual Employment Opportunity and Affirmative Action at Nidec\nNidec is an Equal Employment Opportunity (EEO) and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants receive consideration for employment without regard to their age, gender, gender identity, sexual orientation, race, color, genetic information, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law. For more information regarding your (EEO) rights as an applicant, please visit the following website: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf\n\nWork Shift Schedule\n\nNo Soliciting\n\nNidec will not accept unsolicited resumes from individual recruiters or third party recruiting agencies in response to Nidec job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers. Pre-approval from the Nidec Talent Acquisition team is required before any external candidate can be submitted and such candidate must be submitted to the Nidec Talent Acquisition team.","company":"Motion Control Engineering","rawCompany":"motion control engineering","city":"Chicago","state":"IL","isRemote":false,"isActive":false,"createdAt":"2026-11-02T09:25:18.177Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"335312","title":"Motor and Generator Manufacturing","slug":"motor-and-generator-manufacturing"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Administrative Assistant","description":"We begin with dreams. Dreams drive our motivation. Dreams are our future. The world's dreams, people's dreams, our dreams. Our passion creates ideas that make dreams come alive. Technology and products that were only dreams become reality.\n\nAll for dreams. Dreams challenge and the Nidec-Group will continue to meet the challenge. For the world's and people's tomorrows; the world's first, the world's best technologies and products; we will continue our part in creating a better society.\n\nJob Summary\n\nNidec is the world’s leading manufacturer of electric motors, drives, and controls, powering nearly everything that spins and moves, from smartphones and household appliances to electric vehicles, factories, data centers, aircraft, and critical infrastructure.\n\nFounded in 1973 and headquartered in Kyoto, Japan, Nidec operates more than 300 group companies across 40+ countries, with over 100,000 employees worldwide. Rooted in Japanese craftsmanship and continuous improvement, we combine global capability with local expertise to solve complex challenges and keep the world moving.\n\nJob Description\n\nNidec is seeking a highly skilled and proactive Executive Administrative Assistant to serve as a trusted strategic partner to a globally positioned executive holding multiple senior leadership responsibilities, including First Senior Vice President, Chairman, and President of Nidec Motor Corporation.\n\nThis is not a traditional administrative support role. The successful candidate will serve as an extension of the executive office, helping manage priorities, communications, scheduling, travel, and operational activities across a complex global organization.\n\nThe ideal candidate thrives in a fast-paced environment, exercises exceptional judgment, anticipates needs before they arise, and operates with a high degree of professionalism, discretion, and independence. This individual will interact regularly with senior leaders, business partners, and stakeholders across North America, Europe, and Japan and will play a critical role in enabling executive effectiveness.\n\nWhat You'll Do\n\nExecutive Partnership & Strategic Support\n\nServe as the primary point of coordination for the executive.\nManage competing priorities and ensure the executive's time is aligned with business objectives and strategic priorities.\nAnticipate needs, proactively identify potential conflicts, and resolve issues before they impact executive effectiveness.\nOperate independently with minimal direction while exercising sound judgment and discretion.\nRepresent the executive office with professionalism and diplomacy when interacting with internal and external stakeholders.\n\nCalendar & Executive Operations Management\n\nManage an exceptionally complex, high-volume calendar spanning multiple businesses, regions, and time zones.\nCoordinate executive leadership meetings, business reviews, board interactions, and other high-visibility engagements.\nPrepare agendas, presentations, briefing materials, and meeting documentation.\nTrack deliverables, action items, and follow-up activities to support execution and accountability.\nSupport special projects and strategic initiatives as assigned.\n\nGlobal Travel & Logistics\n\nPlan and coordinate extensive domestic and international travel, often involving multiple destinations and schedule changes.\nManage all travel logistics, including flights, accommodations, transportation, visas, and contingency planning.\nPrepare comprehensive travel itineraries, briefing materials, schedules, and supporting documentation.\nAnticipate and quickly resolve travel disruptions and last-minute changes.\n\nExecutive Communications\n\nManage and prioritize communications, ensuring urgent and sensitive matters are addressed appropriately.\nDraft, edit, and coordinate executive correspondence, presentations, and communications.\nPartner with Corporate Communications and other stakeholders on messaging and executive communications.\nFacilitate communication and follow-up between the executive and key stakeholders as needed.\n\nExpense Management & Administrative Excellence\n\nPrepare, review, and reconcile executive expense reports in accordance with company policies.\nMaintain organized records and documentation related to travel, meetings, and executive activities.\nIdentify opportunities to improve efficiency, communication, and executive support processes.\n\nWhat We're Looking For\nBachelor's degree or equivalent combination of education and experience.\n7+ years of experience supporting C-suite executives or senior business leaders within a global, fast-paced, and highly matrixed organization.\nProven expertise managing highly complex calendars, executive scheduling, and international travel arrangements.\nDemonstrated ability to operate independently and manage competing priorities with minimal supervision.\nExceptional organizational skills and attention to detail.\nExcellent written, verbal, and interpersonal communication skills.\nAdvanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Microsoft Teams.\nExperience using corporate travel and expense management platforms such as Adelman, Concur, and/or ExpensePoint is preferred.\nStrong business judgment, professionalism, and discretion handling highly confidential information.\nExperience supporting executives who operate across multiple time zones, regions, and cultures is strongly preferred.\n\nWhat Will Make You Successful\nYou think several steps ahead.\nYou anticipate needs before they become requests.\nYou remain calm and adaptable when priorities shift.\nYou build trust quickly and maintain confidentiality without exception.\nYou communicate confidently and professionally with executives and stakeholders at all levels.\nYou take ownership, solve problems, and find ways to make the executive and the broader organization more effective.\n\nWhy Join Nidec\nSupport a globally recognized executive leader with broad organizational influence.\nWork at the center of strategic business decision-making.\nPartner with leaders across North America, Europe, and Japan.\nJoin a global organization committed to innovation, growth, and operational excellence.\nPlay a highly visible role with direct impact on executive and organizational effectiveness.\n\nAdditional Job Details\n\nEqual Employment Opportunity and Affirmative Action at Nidec\nNidec is an Equal Employment Opportunity (EEO) and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants receive consideration for employment without regard to their age, gender, gender identity, sexual orientation, race, color, genetic information, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law. For more information regarding your (EEO) rights as an applicant, please visit the following website: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf\n\nWork Shift Schedule\n\nNo Soliciting\n\nNidec will not accept unsolicited resumes from individual recruiters or third party recruiting agencies in response to Nidec job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers. Pre-approval from the Nidec Talent Acquisition team is required before any external candidate can be submitted and such candidate must be submitted to the Nidec Talent Acquisition team.","datePosted":"2026-11-02T09:25:18.177Z","dateModified":"2026-11-02T09:25:18.177Z","hiringOrganization":{"@type":"Organization","name":"Motion Control Engineering","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Chicago","addressRegion":"IL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"e4d67be7d56198cd5efbcab2"},"url":"https://jobsearcher.com/jobs/e4d67be7d56198cd5efbcab2"}}