{"schemaVersion":"jobsearcher.job.v1","id":"e4001fe39ded0b8ff755b910","url":"https://jobsearcher.com/jobs/e4001fe39ded0b8ff755b910","canonicalUrl":"https://jobsearcher.com/jobs/e4001fe39ded0b8ff755b910","title":"Administrative Assistant","description":"C2 Collaborative is an award-winning landscape architecture and planning firm based in San Clemente, California. We are seeking a dependable, organized, and proactive Administrative Assistant to support our office operations, leadership team, and creative staff.\nThis role is ideal for someone who enjoys keeping things running smoothly, communicating professionally, and supporting a collaborative design office. The Administrative Assistant will serve as a key point of contact for visitors, clients, vendors, and team members while helping maintain an organized, efficient, and welcoming office environment.\nKey Responsibilities\nOffice Operations & Front Desk Support\nServe as the first point of contact for visitors, clients, vendors, and incoming calls\nAnswer, screen, and direct phone calls in a professional and friendly manner\nMonitor general voicemail and email inboxes, and route messages as needed\nMaintain a clean, organized, and welcoming reception area, conference room, kitchen, and shared office spaces\nCoordinate office lunches, meetings, refreshments, and internal team gatherings\nMonitor and order office supplies, snacks, beverages, and general office materials\nAssist with mail distribution, shipping, deliveries, and vendor coordination\nAdministrative & Team Support\nAssist leadership and team members with general administrative tasks, including document preparation, meeting notes, filing, scanning, and formatting\nSupport internal communications, schedules, calendars, reminders, and office-wide coordination\nAssist with travel arrangements, meeting logistics, lunch reservations, and event preparation\nHelp maintain organized digital and physical files\nProvide support to various departments as needed, including operations, marketing, business development, accounting, and project teams\nAccounting, Marketing, Events & Culture Support\nAssist with daily financial data entry, invoice matching, billing generation, and payment tracking to ensure accurate AP/AR records\nCheck projects and employee time entries within CORE to facilitate accurate tracking and budget monitoring\nHelp prepare materials for office mailings, client outreach, events, and internal initiatives\nSupport occasional marketing or business development tasks, such as organizing materials, updating contact lists, assembling packages, or coordinating event logistics\nAssist with employee birthdays, team celebrations, holiday events, and company outings\nContribute to a positive, professional, and team-oriented office culture\nQualifications\nBachelor’s degree preferred but not required\nMinimum 2 years of office experience; accounting or finance background a plus\nProficiency with Microsoft Outlook, Word, and Excel, as well as Google Sheets\nFamiliarity with BQE CORE or similar project management software is highly desirable\nStrong organizational skills and attention to detail\nExcellent verbal and written communication skills\nA professional, friendly, and service-oriented demeanor\nAbility to manage multiple tasks and shifting priorities throughout the day\nDependability, discretion, and a strong sense of follow-through\nAbility to work independently with minimal supervision\nCompensation\nThe hourly rate for this position is $20 - $26 per hour depending on experience. We offer a comprehensive benefit plan that includes medical, dental, life insurance, long‐term disability insurance, Flexible Spending Account, and both a Traditional and Roth 401(k) account. We also provide a generous vacation plan, sick time, paid holidays, and half-day Fridays.\nJob Type: Full-time\nPay: $20.00 - $26.00 per hour\nBenefits:\n401(k)\n401(k) matching\nDental insurance\nFlexible spending account\nHealth insurance\nLife insurance\nPaid time off\nVision insurance\nPeople with a criminal record are encouraged to apply\nApplication Question(s):\nWill you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)?Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)?\nExperience:\nAdministrative: 2 years (Required)\nAbility to Commute:\nSan Clemente, CA 92672 (Required)\nWork Location: In person","company":"C2collaborative","rawCompany":"c2collaborative","city":"San Clemente","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-07-18T17:51:33.336Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"541611","title":"Administrative Management and General Management Consulting Services","slug":"administrative-management-and-general-management-consulting-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Assistant","description":"C2 Collaborative is an award-winning landscape architecture and planning firm based in San Clemente, California. We are seeking a dependable, organized, and proactive Administrative Assistant to support our office operations, leadership team, and creative staff.\nThis role is ideal for someone who enjoys keeping things running smoothly, communicating professionally, and supporting a collaborative design office. The Administrative Assistant will serve as a key point of contact for visitors, clients, vendors, and team members while helping maintain an organized, efficient, and welcoming office environment.\nKey Responsibilities\nOffice Operations & Front Desk Support\nServe as the first point of contact for visitors, clients, vendors, and incoming calls\nAnswer, screen, and direct phone calls in a professional and friendly manner\nMonitor general voicemail and email inboxes, and route messages as needed\nMaintain a clean, organized, and welcoming reception area, conference room, kitchen, and shared office spaces\nCoordinate office lunches, meetings, refreshments, and internal team gatherings\nMonitor and order office supplies, snacks, beverages, and general office materials\nAssist with mail distribution, shipping, deliveries, and vendor coordination\nAdministrative & Team Support\nAssist leadership and team members with general administrative tasks, including document preparation, meeting notes, filing, scanning, and formatting\nSupport internal communications, schedules, calendars, reminders, and office-wide coordination\nAssist with travel arrangements, meeting logistics, lunch reservations, and event preparation\nHelp maintain organized digital and physical files\nProvide support to various departments as needed, including operations, marketing, business development, accounting, and project teams\nAccounting, Marketing, Events & Culture Support\nAssist with daily financial data entry, invoice matching, billing generation, and payment tracking to ensure accurate AP/AR records\nCheck projects and employee time entries within CORE to facilitate accurate tracking and budget monitoring\nHelp prepare materials for office mailings, client outreach, events, and internal initiatives\nSupport occasional marketing or business development tasks, such as organizing materials, updating contact lists, assembling packages, or coordinating event logistics\nAssist with employee birthdays, team celebrations, holiday events, and company outings\nContribute to a positive, professional, and team-oriented office culture\nQualifications\nBachelor’s degree preferred but not required\nMinimum 2 years of office experience; accounting or finance background a plus\nProficiency with Microsoft Outlook, Word, and Excel, as well as Google Sheets\nFamiliarity with BQE CORE or similar project management software is highly desirable\nStrong organizational skills and attention to detail\nExcellent verbal and written communication skills\nA professional, friendly, and service-oriented demeanor\nAbility to manage multiple tasks and shifting priorities throughout the day\nDependability, discretion, and a strong sense of follow-through\nAbility to work independently with minimal supervision\nCompensation\nThe hourly rate for this position is $20 - $26 per hour depending on experience. We offer a comprehensive benefit plan that includes medical, dental, life insurance, long‐term disability insurance, Flexible Spending Account, and both a Traditional and Roth 401(k) account. We also provide a generous vacation plan, sick time, paid holidays, and half-day Fridays.\nJob Type: Full-time\nPay: $20.00 - $26.00 per hour\nBenefits:\n401(k)\n401(k) matching\nDental insurance\nFlexible spending account\nHealth insurance\nLife insurance\nPaid time off\nVision insurance\nPeople with a criminal record are encouraged to apply\nApplication Question(s):\nWill you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)?Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)?\nExperience:\nAdministrative: 2 years (Required)\nAbility to Commute:\nSan Clemente, CA 92672 (Required)\nWork Location: In person","datePosted":"2026-07-18T17:51:33.336Z","dateModified":"2026-07-18T17:51:33.336Z","hiringOrganization":{"@type":"Organization","name":"C2collaborative","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"San Clemente","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"e4001fe39ded0b8ff755b910"},"url":"https://jobsearcher.com/jobs/e4001fe39ded0b8ff755b910"}}