Sr. Executive Assistant

DescriptionWe are seeking an exceptional Senior Executive Assistant to serve as the right hand and shadow to a high-profile principal in Miami Beach. The Principal is one half of an entrepreneurial husband-and-wife team overseeing multiple operating businesses, philanthropic commitments, a large family, and an active social and travel calendar.This is not a traditional EA role. The Principal needs someone who can take her phone, take her inbox, and take problems off her plate before she has to think about them — so she can focus on her family and the parts of her life that only she can own. You are her single point of contact: requests come to you, you triage, you delegate, and you follow through. You are the person who makes sure nothing slips — ever.Before You ApplyWe want to be direct, so you fully understand what you are stepping into.Six days a week. Sundays are part of the rotation, not a day off.24/7 availability. Most evenings are quiet. Some are not. Your phone is on.Travel — approximately two months per year, domestic and international. Some trips are planned weeks out. Some are not.On Sundays, one assistant covers everything. When it is your Sunday, you handle whatever the family needs — including tasks that on a Tuesday would belong to the Personal Assistant. No lane-protection.The standard is high and consistent. The Principal's calendar, inbox, and priorities are mission-critical. Errors are not acceptable; follow-through is not optional.ResponsibilitiesPrincipal Support & ShadowingAccompany the Principal to meetings, appointments, and engagements as her on-site supportManage her phone and inbox in real time; capture verbal instructions immediately and convert them into tracked action itemsAnticipate what she needs before she asks — briefings, materials, context, logisticsKeep her on schedule without her having to think about itDrive her when the household driver is unavailable (clean driving record required)Calendar & CommunicationsOwn the Principal's calendar across business and personal commitments — proactively managing conflicts, holds, and changesManage email across platforms: flag, respond, draft, organize, and follow throughDeliver a daily briefing covering the day's priorities and open itemsEnsure nothing goes unanswered or falls through the cracksBusiness & MeetingsPrepare materials for meetings, board engagements, and presentationsAttend meetings: take notes, track action items, drive follow-throughCoordinate with multiple operating businesses on scheduling, reporting, and administrative needsSupport board and philanthropic commitments with preparation and logisticsTravelManage all travel end-to-end: aviation, accommodations, ground transport, detailed itinerariesTravel with the Principal as needed — approximately two months per year, domestic and internationalCoordinate family travel logistics with household staffTeam CoordinationServe as the principal's single point of contact and delegate accordingly to the Personal Assistant, House Manager, and household staffEnsure seamless coverage and follow-through across all domainsFinancial AdministrationReconcile credit card charges and manage expense trackingFlag discrepancies promptly; coordinate with vendors on invoicesWhat We're Looking ForSomeone who has spent years at the right hand of a demanding principal and genuinely thrived there. You are comfortable in boardrooms and in cars. You have thick skin — feedback is direct and fast in this environment, and you don't need to be managed. You are a go-getter — nobody chases you for updates, because you give them before they're asked for. You are solutions-oriented — you bring answers, not problems. You are discreet, polished, calm under pressure, and deeply reliable.