Administration Manager

At APA Family Support Services (APAFSS), we are seeking an individual who thrives in the collaborative spirit of a non-profit organization, where efforts are appreciated, and excellence is recognized. Join our dynamic team and play a crucial role in creating a meaningful and long-lasting influence on the communities we serve. APAFSS needs a full-time, friendly, and professional Administration Manager with exceptional leadership and communication skills, who works well with diverse personalities. The ideal candidate can multitask while managing multiple deadlines, has a desire to learn and grow with the organization, and can lead the administrative team to success. Job Summary The Administration Manager ensures the administrative team has clear direction and adequate support to work efficiently while undertaking administrative tasks. They assist with coordination throughout our organization. Duties/Responsibilities Manage and lead administration tasks across all offices and locations Create project schedules, with milestones, due dates, and resource needs Assist DFO with documentation for various project phases, creating summary reports for the management team Support DFO with monthly client invoicing Partner with programs, case managers, and staff to understand needs and provide key-go-to support Promote and facilitate team collaboration, building relationships, and exemplifying corporate values Plan, coordinate, and oversee offices and organizational events Manages, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, staff benefits, retirement plan, and work assessments. Review, format, and produce reports Complete special project assignments, policies and system implementations Responsible for digital file management, including archiving Support the APAFSS’s human resources and operations, enhancing professional development, compensation and benefits, Employee Handbook, personnel files, performance evaluation, training, and recruiting Ensure awareness of and compliance with federal, state, and local labor laws and regulations that impact non-profit organizations Process Workers’ Compensation paperwork with the insurance company, management of Certificates of insurance such as requesting, obtaining, and distribution Ensure office organization, oversee maintenance of office equipment and supplies Monitor office budget by managing expenditures and variances analysis Perform other duties as assigned Required Skills/Abilities Proficiency with Google Suite; aptitude to learn other software programs Excellent communication and interpersonal, analytical, and organizational skills Natural problem-solver, collaborator, and bridge-builder with the ability to navigate challenges, build credibility, and effectively communicate with all levels Research, analyze, and summarize data, and prepare accurate and logical reports Keen time management skills, meeting timelines, and due dates Present a professional manner and possess an energetic attitude Ability to lift and/or move up to 25 pounds with physical capability to perform job-related duties Education and Experience Bachelor’s degree in business administration or related field preferred Four or more years of similar experience strongly preferred Knowledge of the non-profit sector is a plus APA Family Support Services (APAFSS) is a community-based organization focused on preventing and identifying child abuse/neglect in the community. Our mission is to promote healthy children and families by providing family support services to prevent child abuse and domestic violence, and to advocate for culturally competent services through education, community building, and leadership development. We accomplish this through case management and family support services at our family resource centers. By providing parents with a safe and welcoming place outside of their homes, they increase their social circles and have a forum to gain their voice. APAFSS is the lead agency for API Family Resource Network (APIFRN) and Visitation Valley Strong Families (VVSF). APA Family Support Services is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Job Type: Full-time Pay: $66,560.00 - $68,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Weekends as needed People with a criminal record are encouraged to apply Experience: Office management: 1 year (Preferred) Ability to Commute: San Francisco, CA (Required) Ability to Relocate: San Francisco, CA: Relocate before starting work (Required) Work Location: In person