{"schemaVersion":"jobsearcher.job.v1","id":"e2d13a1eb39ad31ca7aaf6b7","url":"https://jobsearcher.com/jobs/e2d13a1eb39ad31ca7aaf6b7","canonicalUrl":"https://jobsearcher.com/jobs/e2d13a1eb39ad31ca7aaf6b7","title":"Purchasing Agent","description":"*Aout the Opportunity*\n\nProNexus is seeking an experienced *Purchasing Agent* to join our team. This is a hands-on procurement role responsible for managing day-to-day purchasing operations, supporting departments with procurement needs, ensuring compliance with applicable New York State purchasing requirements, and maintaining accurate purchasing and vendor documentation.\n\n*Key Responsibilities*\n\n* Manage the day-to-day purchasing function, including purchase requisitions, purchase orders, vendor coordination, and procurement documentation.\n* Review and process purchase requisitions, including those with and without general ledger and budget codes.\n* Work with department heads, budget managers, deans, vice presidents, and other stakeholders to ensure purchasing needs are addressed accurately and efficiently.\n* Guide departments through purchasing procedures, approval workflows, and procurement requirements.\n* Monitor incoming vendor invoices and coordinate with appropriate departments to obtain approvals and supporting documentation.\n* Establish, maintain, and close purchase orders in accordance with institutional procedures.\n* Support fiscal year-end purchasing activities, including reviewing open purchase orders, closing prior-year POs, and establishing new POs for the upcoming fiscal year.\n* Maintain organized procurement records and supporting documentation within document management systems.\n* Work with vendors to obtain quotes, place orders, resolve issues, and maintain strong professional relationships.\n* Support RFP and RFQ processes from initial specifications and requirements through completion.\n* Ensure purchasing activities comply with applicable *New York State procurement laws, bidding requirements, contracts, and purchasing regulations*.\n* Research and utilize New York State contracts and determine when purchases may qualify for contract-based or other procurement exceptions.\n* Assist with the administration and implementation of purchasing card programs, including coordination with the card provider and reconciliation processes.\n* Maintain inventory records for purchased assets and coordinate annual inventory updates.\n* Assist with surplus property processes, including disposal and auction activities.\n* Support annual and periodic procurement reporting, documentation requests, and FOIL requests as needed.\n* Serve as a liaison with vendors and external partners, including insurance-related contacts when applicable.\n* Research prior purchasing activity, policies, and documentation to identify historical practices and support informed purchasing decisions.\n* Provide guidance and recommendations to departments regarding purchasing specifications, vendor selection, and procurement processes.\n* Perform other purchasing and procurement-related duties as assigned.\n\nQualifications\n\n* Bachelor's degree in Business Administration, Supply Chain Management, Purchasing, Finance, Accounting, or a related field preferred.\n* *3+ years of purchasing, procurement, or supply chain experience.*\n* Experience working in *higher education, government, municipal organizations, or another regulated environment strongly preferred.*\n* Strong understanding of purchasing procedures, competitive bidding, quotes, RFPs, RFQs, and vendor management.\n* Knowledge of *New York State procurement laws and purchasing requirements* preferred.\n* Experience working with institutional or public-sector purchasing contracts is highly desirable.\n* Strong understanding of purchase requisitions, purchase orders, invoice processing, and procurement documentation.\n\nTechnical Skills\n\n* *Microsoft Excel – Intermediate proficiency required*, including lookups, pivot tables, and data management.\n* Experience with ERP or accounting systems required.\n* Experience with *Microsoft Dynamics GP (Great Plains)* is a strong plus.\n* Experience with document management/workflow systems such as *DocuWare* is preferred.\n* Familiarity with purchasing card systems and reconciliation processes preferred.\n* Ability to learn new systems and institutional workflows quickly.\n\n*Why Join ProNexus?*\n\nThis is an excellent opportunity for an experienced procurement professional to provide meaningful interim support to a higher education organization while utilizing their expertise in purchasing, vendor management, and regulated procurement processes.\n\n*ProNexus is an equal opportunity employer.*\n\nPay: $29.00 - $32.00 per hour\n\nWork Location: In person","company":"Pronexusllc3","rawCompany":"pronexusllc3","city":"Ithaca","state":"NY","isRemote":false,"isActive":false,"createdAt":"2026-08-22T14:38:34.027Z","occupations":[{"code":"13-1023.00","title":"Purchasing Agents, Except Wholesale, Retail, and Farm Products","slug":"purchasing-agents-except-wholesale-retail-and-farm-products"},{"code":"11-3061.00","title":"Purchasing Managers","slug":"purchasing-managers"},{"code":"43-3061.00","title":"Procurement Clerks","slug":"procurement-clerks"}],"industries":[{"code":"921190","title":"Other General Government Support","slug":"other-general-government-support"},{"code":"921130","title":"Public Finance Activities","slug":"public-finance-activities"},{"code":"423840","title":"Industrial Supplies Merchant Wholesalers","slug":"industrial-supplies-merchant-wholesalers"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Purchasing Agent","description":"*Aout the Opportunity*\n\nProNexus is seeking an experienced *Purchasing Agent* to join our team. This is a hands-on procurement role responsible for managing day-to-day purchasing operations, supporting departments with procurement needs, ensuring compliance with applicable New York State purchasing requirements, and maintaining accurate purchasing and vendor documentation.\n\n*Key Responsibilities*\n\n* Manage the day-to-day purchasing function, including purchase requisitions, purchase orders, vendor coordination, and procurement documentation.\n* Review and process purchase requisitions, including those with and without general ledger and budget codes.\n* Work with department heads, budget managers, deans, vice presidents, and other stakeholders to ensure purchasing needs are addressed accurately and efficiently.\n* Guide departments through purchasing procedures, approval workflows, and procurement requirements.\n* Monitor incoming vendor invoices and coordinate with appropriate departments to obtain approvals and supporting documentation.\n* Establish, maintain, and close purchase orders in accordance with institutional procedures.\n* Support fiscal year-end purchasing activities, including reviewing open purchase orders, closing prior-year POs, and establishing new POs for the upcoming fiscal year.\n* Maintain organized procurement records and supporting documentation within document management systems.\n* Work with vendors to obtain quotes, place orders, resolve issues, and maintain strong professional relationships.\n* Support RFP and RFQ processes from initial specifications and requirements through completion.\n* Ensure purchasing activities comply with applicable *New York State procurement laws, bidding requirements, contracts, and purchasing regulations*.\n* Research and utilize New York State contracts and determine when purchases may qualify for contract-based or other procurement exceptions.\n* Assist with the administration and implementation of purchasing card programs, including coordination with the card provider and reconciliation processes.\n* Maintain inventory records for purchased assets and coordinate annual inventory updates.\n* Assist with surplus property processes, including disposal and auction activities.\n* Support annual and periodic procurement reporting, documentation requests, and FOIL requests as needed.\n* Serve as a liaison with vendors and external partners, including insurance-related contacts when applicable.\n* Research prior purchasing activity, policies, and documentation to identify historical practices and support informed purchasing decisions.\n* Provide guidance and recommendations to departments regarding purchasing specifications, vendor selection, and procurement processes.\n* Perform other purchasing and procurement-related duties as assigned.\n\nQualifications\n\n* Bachelor's degree in Business Administration, Supply Chain Management, Purchasing, Finance, Accounting, or a related field preferred.\n* *3+ years of purchasing, procurement, or supply chain experience.*\n* Experience working in *higher education, government, municipal organizations, or another regulated environment strongly preferred.*\n* Strong understanding of purchasing procedures, competitive bidding, quotes, RFPs, RFQs, and vendor management.\n* Knowledge of *New York State procurement laws and purchasing requirements* preferred.\n* Experience working with institutional or public-sector purchasing contracts is highly desirable.\n* Strong understanding of purchase requisitions, purchase orders, invoice processing, and procurement documentation.\n\nTechnical Skills\n\n* *Microsoft Excel – Intermediate proficiency required*, including lookups, pivot tables, and data management.\n* Experience with ERP or accounting systems required.\n* Experience with *Microsoft Dynamics GP (Great Plains)* is a strong plus.\n* Experience with document management/workflow systems such as *DocuWare* is preferred.\n* Familiarity with purchasing card systems and reconciliation processes preferred.\n* Ability to learn new systems and institutional workflows quickly.\n\n*Why Join ProNexus?*\n\nThis is an excellent opportunity for an experienced procurement professional to provide meaningful interim support to a higher education organization while utilizing their expertise in purchasing, vendor management, and regulated procurement processes.\n\n*ProNexus is an equal opportunity employer.*\n\nPay: $29.00 - $32.00 per hour\n\nWork Location: In person","datePosted":"2026-08-22T14:38:34.027Z","dateModified":"2026-08-22T14:38:34.027Z","hiringOrganization":{"@type":"Organization","name":"Pronexusllc3","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Ithaca","addressRegion":"NY","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"e2d13a1eb39ad31ca7aaf6b7"},"url":"https://jobsearcher.com/jobs/e2d13a1eb39ad31ca7aaf6b7"}}