{"schemaVersion":"jobsearcher.job.v1","id":"e2c8a1b2024c28f1a33a48a5","url":"https://jobsearcher.com/jobs/e2c8a1b2024c28f1a33a48a5","canonicalUrl":"https://jobsearcher.com/jobs/e2c8a1b2024c28f1a33a48a5","title":"Executive Assistant","description":"Executive Assistant\n\nJoin a Company Where You Make a Difference!\n\nWe are seeking a highly organized, detail-oriented Executive Assistant – HR & Operations to provide administrative, reporting, and project support to executive leadership and the Human Resources team.\n\nThis role is ideal for someone who enjoys working with data, keeping projects organized, maintaining accurate records, and ensuring important administrative tasks do not fall through the cracks. The Executive Assistant will support a combination of traditional executive administrative responsibilities and HR Coordinator-level functions, including report preparation, spreadsheet management, dashboard updates, employee documentation, and follow-up on key initiatives.\n\nSchedule: Full-Time | Monday-Friday | On-site | Garden Grove | $25-$29hr\n\nEssential Responsibilities\nProvide administrative and project support to executive leadership and the HR team, including scheduling, meeting coordination, follow-up, and special projects.\nTrack deadlines, action items, projects, and outstanding deliverables to ensure timely completion.\nPrepare and maintain reports, presentations, spreadsheets, dashboards, trackers, and other leadership materials.\nRun recurring reports and compile data from HR, payroll, recruiting, scheduling, and other business systems.\nMaintain and update Excel and Google Sheets used for HR and operational reporting, including weekly, monthly, and quarterly scorecards.\nReview data for accuracy, identify missing or inconsistent information, and flag items requiring follow-up.\nSupport HR administrative processes throughout the employee lifecycle, including onboarding, offboarding, status changes, leave tracking, employee documentation, and personnel records.\nAssist with HR audits and ensure required employee records and documentation are complete and accurate.\nSupport cross-functional projects involving HR, Operations, Recruiting, Payroll, and other departments.\nMaintain project trackers, coordinate information across teams, and follow up with responsible parties on open items.\nDocument processes and assist with developing and updating SOPs, workflows, and administrative procedures.\nIdentify opportunities to improve reporting, organization, accuracy, and administrative processes.\nHandle confidential employee and business information with discretion and professionalism.\nProvide additional executive, HR, and operational support as business needs evolve.\nWhat We're Looking For\n\nThe right person for this role is someone who naturally asks, “What still needs to be completed?” and follows through until it is done. You should enjoy creating order, maintaining accurate data, keeping leadership organized, and making sure deadlines and follow-up items are not missed.\n\nYou do not need to be an HR expert, but you should be comfortable supporting HR processes, handling confidential information, working in spreadsheets, and learning the systems and processes necessary to keep the department running efficiently.\n\n#westadmin\n\nRequirements\n\n2+ years of experience in an Executive Assistant, Administrative Assistant, HR Coordinator, Operations Coordinator, or similar role preferred.\nStrong proficiency with Microsoft Excel and/or Google Sheets, including formulas, sorting, filtering, data organization, and reporting.\nExperience maintaining dashboards, trackers, or recurring business reports strongly preferred.\nStrong attention to detail and commitment to data accuracy.\nExcellent organizational and time-management skills.\nAbility to manage multiple priorities and meet deadlines with limited supervision.\nStrong written and verbal communication skills.\nComfortable working with confidential employee and business information.\nAbility to learn new software and systems quickly.\nExperience supporting HR, payroll, recruiting, healthcare, or multi-location organizations is a plus.\n\nBenefits\n\nComprehensive medical, dental, and vision insurance\n401(k) retirement plan\nPaid Time Off, Paid Holidays, and Sick Time\nEmployee Assistance Program (EAP)\nEmployee discounts\nOpportunities for career growth and professional development\nCollaborative and supportive work environment\n\nWhy Join Us?\n\nThis is a highly visible support role with the opportunity to work closely with executive leadership and gain exposure to Human Resources, Operations, Recruiting, and other areas of the organization. The position is a great fit for someone who enjoys variety, takes ownership of their work, and wants to grow their skills in both HR and business operations.\n\nWe are an Equal Opportunity Employer and are committed to creating an inclusive workplace for all employees.\n\nApply today or reach out to learn more about this opportunity!","company":"Patterns Behavioral Services","rawCompany":"patterns behavioral services","city":"Garden Grove","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-19T12:14:07.174Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Executive Assistant\n\nJoin a Company Where You Make a Difference!\n\nWe are seeking a highly organized, detail-oriented Executive Assistant – HR & Operations to provide administrative, reporting, and project support to executive leadership and the Human Resources team.\n\nThis role is ideal for someone who enjoys working with data, keeping projects organized, maintaining accurate records, and ensuring important administrative tasks do not fall through the cracks. The Executive Assistant will support a combination of traditional executive administrative responsibilities and HR Coordinator-level functions, including report preparation, spreadsheet management, dashboard updates, employee documentation, and follow-up on key initiatives.\n\nSchedule: Full-Time | Monday-Friday | On-site | Garden Grove | $25-$29hr\n\nEssential Responsibilities\nProvide administrative and project support to executive leadership and the HR team, including scheduling, meeting coordination, follow-up, and special projects.\nTrack deadlines, action items, projects, and outstanding deliverables to ensure timely completion.\nPrepare and maintain reports, presentations, spreadsheets, dashboards, trackers, and other leadership materials.\nRun recurring reports and compile data from HR, payroll, recruiting, scheduling, and other business systems.\nMaintain and update Excel and Google Sheets used for HR and operational reporting, including weekly, monthly, and quarterly scorecards.\nReview data for accuracy, identify missing or inconsistent information, and flag items requiring follow-up.\nSupport HR administrative processes throughout the employee lifecycle, including onboarding, offboarding, status changes, leave tracking, employee documentation, and personnel records.\nAssist with HR audits and ensure required employee records and documentation are complete and accurate.\nSupport cross-functional projects involving HR, Operations, Recruiting, Payroll, and other departments.\nMaintain project trackers, coordinate information across teams, and follow up with responsible parties on open items.\nDocument processes and assist with developing and updating SOPs, workflows, and administrative procedures.\nIdentify opportunities to improve reporting, organization, accuracy, and administrative processes.\nHandle confidential employee and business information with discretion and professionalism.\nProvide additional executive, HR, and operational support as business needs evolve.\nWhat We're Looking For\n\nThe right person for this role is someone who naturally asks, “What still needs to be completed?” and follows through until it is done. You should enjoy creating order, maintaining accurate data, keeping leadership organized, and making sure deadlines and follow-up items are not missed.\n\nYou do not need to be an HR expert, but you should be comfortable supporting HR processes, handling confidential information, working in spreadsheets, and learning the systems and processes necessary to keep the department running efficiently.\n\n#westadmin\n\nRequirements\n\n2+ years of experience in an Executive Assistant, Administrative Assistant, HR Coordinator, Operations Coordinator, or similar role preferred.\nStrong proficiency with Microsoft Excel and/or Google Sheets, including formulas, sorting, filtering, data organization, and reporting.\nExperience maintaining dashboards, trackers, or recurring business reports strongly preferred.\nStrong attention to detail and commitment to data accuracy.\nExcellent organizational and time-management skills.\nAbility to manage multiple priorities and meet deadlines with limited supervision.\nStrong written and verbal communication skills.\nComfortable working with confidential employee and business information.\nAbility to learn new software and systems quickly.\nExperience supporting HR, payroll, recruiting, healthcare, or multi-location organizations is a plus.\n\nBenefits\n\nComprehensive medical, dental, and vision insurance\n401(k) retirement plan\nPaid Time Off, Paid Holidays, and Sick Time\nEmployee Assistance Program (EAP)\nEmployee discounts\nOpportunities for career growth and professional development\nCollaborative and supportive work environment\n\nWhy Join Us?\n\nThis is a highly visible support role with the opportunity to work closely with executive leadership and gain exposure to Human Resources, Operations, Recruiting, and other areas of the organization. The position is a great fit for someone who enjoys variety, takes ownership of their work, and wants to grow their skills in both HR and business operations.\n\nWe are an Equal Opportunity Employer and are committed to creating an inclusive workplace for all employees.\n\nApply today or reach out to learn more about this opportunity!","datePosted":"2026-08-19T12:14:07.174Z","dateModified":"2026-08-19T12:14:07.174Z","hiringOrganization":{"@type":"Organization","name":"Patterns Behavioral Services","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Garden Grove","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"e2c8a1b2024c28f1a33a48a5"},"url":"https://jobsearcher.com/jobs/e2c8a1b2024c28f1a33a48a5"}}