{"schemaVersion":"jobsearcher.job.v1","id":"e2570e9d44f1b49adcbfa2b2","url":"https://jobsearcher.com/jobs/e2570e9d44f1b49adcbfa2b2","canonicalUrl":"https://jobsearcher.com/jobs/e2570e9d44f1b49adcbfa2b2","title":"Executive Admin","description":"Responsibilities\r\nProvide comprehensive, proactive administrative support to the Vice President, Results & Impact, including complex calendar management, meeting prioritization, and scheduling across global time zones.\r\nServe as a strategic gatekeeper for the VP's time, using judgment to appropriately sequence, prioritize, and resolve competing demands.\r\nPrepare the VP for internal and external engagements by coordinating pre-reads, briefing materials, agendas, and follow-ups.\r\nAnticipate needs and resolve issues independently to support effective executive decision-making.\r\nCoordinate leadership meetings, working sessions, and cross-functional forums, including agenda development, material consolidation, note-taking (as needed), and action-item tracking.\r\nManage end-to-end logistics for high-stakes meetings (in person and virtual), including participant coordination, room reservations, technology support, and follow-ups.\r\nEnsure timely flow of information between the VP, direct reports, peers, and stakeholders.\r\nAct as a key liaison between the Global RE, FM & Corporate Operations team and broader Supply Chain & Operations leadership, Enterprise partners (e.g., Finance, HR, IT), and other business stakeholders.\r\nRequirements\r\nDemonstrated experience supporting senior executives (VP or equivalent level) in a complex, fast-paced, matrixed organization.\r\nProven ability to manage ambiguity, exercise sound judgment, and handle highly sensitive information with discretion.\r\nStrong organizational, prioritization, and problem-solving skills with a proactive, solution-oriented mindset.\r\nExcellent communication and interpersonal skills; ability to interact confidently with senior leaders and diverse stakeholders.\r\nHigh proficiency in Microsoft 365 tools (Outlook, Teams, PowerPoint, Word, Excel).\r\nJ-18808-Ljbffr","company":"Jobtailor","rawCompany":"jobtailor","city":"Florida","state":"NY","isRemote":false,"isActive":false,"createdAt":"2026-08-08T01:02:39.944Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"11-3012.00","title":"Administrative Services Managers","slug":"administrative-services-managers"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Admin","description":"Responsibilities\r\nProvide comprehensive, proactive administrative support to the Vice President, Results & Impact, including complex calendar management, meeting prioritization, and scheduling across global time zones.\r\nServe as a strategic gatekeeper for the VP's time, using judgment to appropriately sequence, prioritize, and resolve competing demands.\r\nPrepare the VP for internal and external engagements by coordinating pre-reads, briefing materials, agendas, and follow-ups.\r\nAnticipate needs and resolve issues independently to support effective executive decision-making.\r\nCoordinate leadership meetings, working sessions, and cross-functional forums, including agenda development, material consolidation, note-taking (as needed), and action-item tracking.\r\nManage end-to-end logistics for high-stakes meetings (in person and virtual), including participant coordination, room reservations, technology support, and follow-ups.\r\nEnsure timely flow of information between the VP, direct reports, peers, and stakeholders.\r\nAct as a key liaison between the Global RE, FM & Corporate Operations team and broader Supply Chain & Operations leadership, Enterprise partners (e.g., Finance, HR, IT), and other business stakeholders.\r\nRequirements\r\nDemonstrated experience supporting senior executives (VP or equivalent level) in a complex, fast-paced, matrixed organization.\r\nProven ability to manage ambiguity, exercise sound judgment, and handle highly sensitive information with discretion.\r\nStrong organizational, prioritization, and problem-solving skills with a proactive, solution-oriented mindset.\r\nExcellent communication and interpersonal skills; ability to interact confidently with senior leaders and diverse stakeholders.\r\nHigh proficiency in Microsoft 365 tools (Outlook, Teams, PowerPoint, Word, Excel).\r\nJ-18808-Ljbffr","datePosted":"2026-08-08T01:02:39.944Z","dateModified":"2026-08-08T01:02:39.944Z","hiringOrganization":{"@type":"Organization","name":"Jobtailor","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Florida","addressRegion":"NY","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"e2570e9d44f1b49adcbfa2b2"},"url":"https://jobsearcher.com/jobs/e2570e9d44f1b49adcbfa2b2"}}