{"schemaVersion":"jobsearcher.job.v1","id":"e1ba141a3d499c48e05dd2bf","url":"https://jobsearcher.com/jobs/e1ba141a3d499c48e05dd2bf","canonicalUrl":"https://jobsearcher.com/jobs/e1ba141a3d499c48e05dd2bf","title":"Shared Services Admin","description":"Administrative AssistantThe Administrative Assistant position is responsible for providing administrative support for the Administration and Production departments. This position is part of the Shared Corporate Service group.Duties and Responsibilities:Assist Financial Controller with issuing Purchase OrdersEnter purchase orders in QuickBooks.Obtain project manager's approval on PO's.Scan and send approved purchase orders to vendors.File electronic copies of purchase orders and supporting documentation.Follow-up with vendors to ensure confirmations are received.Follow-up with vendors if delivery dates are missed.Coordinate RMAs, as needed.Accounting SupportScan and file paid vendor bills.Receiving ActivitiesConfirm packing lists match the purchase orders.Scan and file packing lists.Create tech check folders, as needed.Maintain order tracking spreadsheet.Production/Quality Control ActivitiesScan and file Quality documentationMaterial Test Reports (MTRs)Inspection ReportsHydro-testsInspection reports and Hydro-test reportsDocument Control ActivitiesManage project document distribution and filing systems, including electronic and hard copy files.Receive, track, and expedite vendor data, including internal review and approval cycles.Prepare project data books.Assist with the management of project databases.Maintain current transmittal logs.File communications on project server as directed by the project team.Office ManagementResponsible for general office management and support, including maintaining inventory and ordering office supplies.","company":"Em Resource Group","rawCompany":"em resource group","city":"Plano","state":"TX","isRemote":false,"isActive":false,"createdAt":"2026-05-19T23:38:30.419Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"561439","title":"Other Business Service Centers (including Copy Shops)","slug":"other-business-service-centers-including-copy-shops"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Shared Services Admin","description":"Administrative AssistantThe Administrative Assistant position is responsible for providing administrative support for the Administration and Production departments. This position is part of the Shared Corporate Service group.Duties and Responsibilities:Assist Financial Controller with issuing Purchase OrdersEnter purchase orders in QuickBooks.Obtain project manager's approval on PO's.Scan and send approved purchase orders to vendors.File electronic copies of purchase orders and supporting documentation.Follow-up with vendors to ensure confirmations are received.Follow-up with vendors if delivery dates are missed.Coordinate RMAs, as needed.Accounting SupportScan and file paid vendor bills.Receiving ActivitiesConfirm packing lists match the purchase orders.Scan and file packing lists.Create tech check folders, as needed.Maintain order tracking spreadsheet.Production/Quality Control ActivitiesScan and file Quality documentationMaterial Test Reports (MTRs)Inspection ReportsHydro-testsInspection reports and Hydro-test reportsDocument Control ActivitiesManage project document distribution and filing systems, including electronic and hard copy files.Receive, track, and expedite vendor data, including internal review and approval cycles.Prepare project data books.Assist with the management of project databases.Maintain current transmittal logs.File communications on project server as directed by the project team.Office ManagementResponsible for general office management and support, including maintaining inventory and ordering office supplies.","datePosted":"2026-05-19T23:38:30.419Z","dateModified":"2026-05-19T23:38:30.419Z","hiringOrganization":{"@type":"Organization","name":"Em Resource Group","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Plano","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"e1ba141a3d499c48e05dd2bf"},"url":"https://jobsearcher.com/jobs/e1ba141a3d499c48e05dd2bf"}}