{"schemaVersion":"jobsearcher.job.v1","id":"e19db2fe512f4e045ff7cc1c","url":"https://jobsearcher.com/jobs/e19db2fe512f4e045ff7cc1c","canonicalUrl":"https://jobsearcher.com/jobs/e19db2fe512f4e045ff7cc1c","title":"Executive Assistant/Program Coordinator","description":"Overview\nWe are seeking a dedicated and detail-oriented Executive Assistant/Program Coordinator to join our team. The ideal candidate will play a crucial role in supporting the Executive Director and various programs and initiatives, ensuring smooth operations and effective communication among team members. This position requires strong organizational skills, proficiency in administrative tasks, and the ability to manage multiple projects simultaneously.\nThe Ideal Candidate Is\nA detail oriented self-starter with prior experience in a fast-paced Non-Profit Organization.\nSomeone who exhibits sound judgement with the ability to prioritize tasks and make decisions.\nA team player capable of cultivating productive working relationships across the organization.\nEnergetic and eager to tackle new projects and ideas.\nComfortable interacting with funders and the public.\nResourceful with a can do attitude.\nExperienced with desk-top publishing.\nThrives in a fast-paced environment.\nDuties\nProvide comprehensive administrative support to the Executive Director (E.D), ensuring smooth daily operations. This includes managing her calendar and scheduling meetings.\nActs as a liaison between the E.D and internal/external collaborators.\nOrganize meetings, prepare agendas, take minutes to ensure all action items are documented. and following up on action items. Ensure that all necessary materials are prepared and distributed in advance.\nDraft, edit, and proofread documents, reports, presentations, and other materials. Ensure that all written communication is professional, clear, and aligned with the company’s standards.\nAssist in managing projects by tracking progress, deadlines, and deliverables. Collaborate with team members to ensure that projects are completed on time and within budget.\nMaintain and organize confidential files and records, both physical and digital. Ensure that all data is accurate, up-to-date, and easily accessible.\nPlan and coordinate travel arrangements, including flights, accommodations, and itineraries. Ensure that all travel plans align with the E.Ds.' schedule and preferences.\nOrganize company events, meetings, and conferences. Handle logistics such as venue selection, catering, and audiovisual needs, ensuring a seamless experience for all participants.\nConduct research on various topics as requested by the E.D. Analyze data and present findings in a clear and concise manner to support decision-making.\nPrioritize tasks effectively to manage multiple responsibilities and deadlines. Ensure that E.Ds’ time is optimized by filtering requests and delegating tasks when appropriate.\nHandle sensitive information with the utmost confidentiality and professionalism. Exercise discretion in all interactions and communications.\nProvide exceptional customer service to event participants, partners, and colleagues. Address inquiries and resolve issues promptly, maintaining a positive company image.\nUtilize various software and tools to enhance productivity, including office suites, project management tools, social media and communication platforms. Stay updated on the latest technological trends to improve efficiency.\nWork closely with other team members and departments to facilitate communication and collaboration. Foster a positive work environment by supporting colleagues and contributing to team goals.\nIdentify issues and challenges proactively, offering solutions and alternatives. Demonstrate critical thinking skills to address problems effectively and efficiently.\nSeek opportunities for process improvements and efficiencies within administrative functions. Implement best practices to enhance productivity and streamline operations.\nAssist in the training and onboarding of new staff members. Provide guidance on company policies, procedures, and tools to ensure a smooth transition.\nMonitor and evaluate the performance of administrative processes. Provide feedback and suggestions for improvement to enhance overall effectiveness.\nBuild and maintain professional relationships with participants, both internally and externally.\nRespond to urgent situations with a calm and composed demeanor.\nStay informed about industry trends and best practices in executive support. Pursue opportunities for professional development to enhance skills and knowledge.\nAdjust to changing priorities and demands in a fast-paced environment. Demonstrate resilience and the ability to pivot when necessary to meet organizational needs.\nProvide regular updates to executives on project status, upcoming deadlines, and potential challenges. Prepare reports and presentations to communicate progress and outcomes effectively.\nCoordinate and oversee program activities, ensuring timelines and deliverables are met.\nProvide clerical support including data entry, filing, and maintaining organized documentation.\nUtilize Google Suite for creating presentations, managing schedules, and facilitating communication.\nAssist in project coordination by tracking progress and reporting updates to management.\nProofread documents for accuracy and clarity before distribution.\nMaintain effective phone etiquette while managing incoming calls and inquiries.\nProvide executive administrative support to senior management as needed.\nFoster a collaborative environment by facilitating communication between team members and departments.\nRequirements\nProven experience in an administrative or program coordination role.\nStrong computer literacy with proficiency in Google Suite applications.\nExcellent organizational skills with the ability to prioritize tasks effectively.\nAttention to detail with strong proofreading capabilities.\nExceptional phone etiquette and interpersonal skills for effective communication.\nAbility to work independently as well as part of a team.\nFamiliarity with project coordination principles is preferred but not mandatory.\nIf you are an experienced Executive Assistant, passionate about project management, and thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity.\nJob Type: Full-time\nPay: From $30.00 per hour\nBenefits:\nHealth insurance\nPaid time off\nVision insurance\nWork Location: In person","company":"Landpeacefoundation","rawCompany":"landpeacefoundation","city":"Monroe","state":"ME","isRemote":false,"isActive":false,"createdAt":"2026-04-14T10:39:07.040Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"813410","title":"Civic and Social Organizations","slug":"civic-and-social-organizations"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"813990","title":"Other Similar Organizations (except Business, Professional, Labor, and Political Organizations)","slug":"other-similar-organizations-except-business-professional-labor-and-political-organizations"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant/Program Coordinator","description":"Overview\nWe are seeking a dedicated and detail-oriented Executive Assistant/Program Coordinator to join our team. The ideal candidate will play a crucial role in supporting the Executive Director and various programs and initiatives, ensuring smooth operations and effective communication among team members. This position requires strong organizational skills, proficiency in administrative tasks, and the ability to manage multiple projects simultaneously.\nThe Ideal Candidate Is\nA detail oriented self-starter with prior experience in a fast-paced Non-Profit Organization.\nSomeone who exhibits sound judgement with the ability to prioritize tasks and make decisions.\nA team player capable of cultivating productive working relationships across the organization.\nEnergetic and eager to tackle new projects and ideas.\nComfortable interacting with funders and the public.\nResourceful with a can do attitude.\nExperienced with desk-top publishing.\nThrives in a fast-paced environment.\nDuties\nProvide comprehensive administrative support to the Executive Director (E.D), ensuring smooth daily operations. This includes managing her calendar and scheduling meetings.\nActs as a liaison between the E.D and internal/external collaborators.\nOrganize meetings, prepare agendas, take minutes to ensure all action items are documented. and following up on action items. Ensure that all necessary materials are prepared and distributed in advance.\nDraft, edit, and proofread documents, reports, presentations, and other materials. Ensure that all written communication is professional, clear, and aligned with the company’s standards.\nAssist in managing projects by tracking progress, deadlines, and deliverables. Collaborate with team members to ensure that projects are completed on time and within budget.\nMaintain and organize confidential files and records, both physical and digital. Ensure that all data is accurate, up-to-date, and easily accessible.\nPlan and coordinate travel arrangements, including flights, accommodations, and itineraries. Ensure that all travel plans align with the E.Ds.' schedule and preferences.\nOrganize company events, meetings, and conferences. Handle logistics such as venue selection, catering, and audiovisual needs, ensuring a seamless experience for all participants.\nConduct research on various topics as requested by the E.D. Analyze data and present findings in a clear and concise manner to support decision-making.\nPrioritize tasks effectively to manage multiple responsibilities and deadlines. Ensure that E.Ds’ time is optimized by filtering requests and delegating tasks when appropriate.\nHandle sensitive information with the utmost confidentiality and professionalism. Exercise discretion in all interactions and communications.\nProvide exceptional customer service to event participants, partners, and colleagues. Address inquiries and resolve issues promptly, maintaining a positive company image.\nUtilize various software and tools to enhance productivity, including office suites, project management tools, social media and communication platforms. Stay updated on the latest technological trends to improve efficiency.\nWork closely with other team members and departments to facilitate communication and collaboration. Foster a positive work environment by supporting colleagues and contributing to team goals.\nIdentify issues and challenges proactively, offering solutions and alternatives. Demonstrate critical thinking skills to address problems effectively and efficiently.\nSeek opportunities for process improvements and efficiencies within administrative functions. Implement best practices to enhance productivity and streamline operations.\nAssist in the training and onboarding of new staff members. Provide guidance on company policies, procedures, and tools to ensure a smooth transition.\nMonitor and evaluate the performance of administrative processes. Provide feedback and suggestions for improvement to enhance overall effectiveness.\nBuild and maintain professional relationships with participants, both internally and externally.\nRespond to urgent situations with a calm and composed demeanor.\nStay informed about industry trends and best practices in executive support. Pursue opportunities for professional development to enhance skills and knowledge.\nAdjust to changing priorities and demands in a fast-paced environment. Demonstrate resilience and the ability to pivot when necessary to meet organizational needs.\nProvide regular updates to executives on project status, upcoming deadlines, and potential challenges. Prepare reports and presentations to communicate progress and outcomes effectively.\nCoordinate and oversee program activities, ensuring timelines and deliverables are met.\nProvide clerical support including data entry, filing, and maintaining organized documentation.\nUtilize Google Suite for creating presentations, managing schedules, and facilitating communication.\nAssist in project coordination by tracking progress and reporting updates to management.\nProofread documents for accuracy and clarity before distribution.\nMaintain effective phone etiquette while managing incoming calls and inquiries.\nProvide executive administrative support to senior management as needed.\nFoster a collaborative environment by facilitating communication between team members and departments.\nRequirements\nProven experience in an administrative or program coordination role.\nStrong computer literacy with proficiency in Google Suite applications.\nExcellent organizational skills with the ability to prioritize tasks effectively.\nAttention to detail with strong proofreading capabilities.\nExceptional phone etiquette and interpersonal skills for effective communication.\nAbility to work independently as well as part of a team.\nFamiliarity with project coordination principles is preferred but not mandatory.\nIf you are an experienced Executive Assistant, passionate about project management, and thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity.\nJob Type: Full-time\nPay: From $30.00 per hour\nBenefits:\nHealth insurance\nPaid time off\nVision insurance\nWork Location: In person","datePosted":"2026-04-14T10:39:07.040Z","dateModified":"2026-04-14T10:39:07.040Z","hiringOrganization":{"@type":"Organization","name":"Landpeacefoundation","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Monroe","addressRegion":"ME","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"e19db2fe512f4e045ff7cc1c"},"url":"https://jobsearcher.com/jobs/e19db2fe512f4e045ff7cc1c"}}