{"schemaVersion":"jobsearcher.job.v1","id":"e188efa15e8890ed32e39536","url":"https://jobsearcher.com/jobs/e188efa15e8890ed32e39536","canonicalUrl":"https://jobsearcher.com/jobs/e188efa15e8890ed32e39536","title":"Project Admin","description":"hackajob is collaborating with CAI to connect them with exceptional professionals for this role.Project AdminReq NumberR8169Employment TypeFull timeWorksite FlexibilityOnsiteWho We AreCAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right—whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.Job SummaryWe are looking for a motivated Project Admin ready to take us to the next level! If you have strong organizational, communication, and calendar management skills and are looking for your next career move, apply now.Job DescriptionWe are looking for a Project Admin to manage departmental operations, coordinate meetings, support cross-functional communication, oversee travel arrangements, and provide administrative support that enables leaders and project managers to focus on execution. This position will be a contract and onsite in Miramar, FL.What You’ll DoPlan, schedule, and facilitate recurring and ad hoc team meetings, including preparing agendas and managing Outlook calendar invitationsTake detailed meeting notes and distribute action items, decisions, and meeting summariesCollect status updates from project managers and consolidate information into professional PowerPoint presentations for leadership reviewCoordinate end-to-end meeting logistics, including scheduling, room or virtual setup, materials preparation, and follow-up activitiesArrange domestic and international travel, including flights, accommodations, and itinerariesServe as the primary point of contact for administrative support across the departmentMaintain shared calendars, trackers, and documentation to ensure accurate and up-to-date informationSupport resource planning activities by tracking team capacity and project staffing needsIdentify and implement process improvements to streamline administrative workflows and reportingRequiredWhat You'll NeedExperience in an administrative, coordinator, executive support, or similar roleExperience supporting meetings, managing calendars, and coordinating departmental activitiesStrong written and verbal communication skills with the ability to organize and present information clearlyExcellent organizational skills with strong attention to detail and the ability to manage multiple prioritiesAbility to work independently, take ownership of responsibilities, and follow through on commitmentsExperience collaborating with cross-functional teams, leadership, and external vendorsProficiency in Microsoft Outlook, including calendar management, meeting coordination, and inbox organizationStrong Microsoft PowerPoint skills with the ability to create professional presentations from raw data and updatesProficiency in Microsoft Word and Excel for documentation, tracking, and reportingPreferredExperience supporting project management or resource planning activitiesFamiliarity with Power BI or a willingness to learn data visualization and reporting toolsInterest in developing skills related to project coordination, business analysis, or data analysisPhysical DemandsAbility to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standardsSedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitorReasonable accommodation statementIf you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 – 8111.EEO StatementIt is the policy of Computer Aid, Inc.(CAI) not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.Employees and applicants of CAI will not be subject to harassment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.$25 per hourThe pay range for this position is listed above. Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role may also be entitled to paid sick leave and/or other paid time off as provided by applicable law.","company":"Hackajob","rawCompany":"hackajob","city":"Miramar","state":"FL","isRemote":false,"isActive":false,"createdAt":"2026-07-27T11:48:24.246Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"541611","title":"Administrative Management and General Management Consulting Services","slug":"administrative-management-and-general-management-consulting-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Project Admin","description":"hackajob is collaborating with CAI to connect them with exceptional professionals for this role.Project AdminReq NumberR8169Employment TypeFull timeWorksite FlexibilityOnsiteWho We AreCAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right—whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.Job SummaryWe are looking for a motivated Project Admin ready to take us to the next level! If you have strong organizational, communication, and calendar management skills and are looking for your next career move, apply now.Job DescriptionWe are looking for a Project Admin to manage departmental operations, coordinate meetings, support cross-functional communication, oversee travel arrangements, and provide administrative support that enables leaders and project managers to focus on execution. This position will be a contract and onsite in Miramar, FL.What You’ll DoPlan, schedule, and facilitate recurring and ad hoc team meetings, including preparing agendas and managing Outlook calendar invitationsTake detailed meeting notes and distribute action items, decisions, and meeting summariesCollect status updates from project managers and consolidate information into professional PowerPoint presentations for leadership reviewCoordinate end-to-end meeting logistics, including scheduling, room or virtual setup, materials preparation, and follow-up activitiesArrange domestic and international travel, including flights, accommodations, and itinerariesServe as the primary point of contact for administrative support across the departmentMaintain shared calendars, trackers, and documentation to ensure accurate and up-to-date informationSupport resource planning activities by tracking team capacity and project staffing needsIdentify and implement process improvements to streamline administrative workflows and reportingRequiredWhat You'll NeedExperience in an administrative, coordinator, executive support, or similar roleExperience supporting meetings, managing calendars, and coordinating departmental activitiesStrong written and verbal communication skills with the ability to organize and present information clearlyExcellent organizational skills with strong attention to detail and the ability to manage multiple prioritiesAbility to work independently, take ownership of responsibilities, and follow through on commitmentsExperience collaborating with cross-functional teams, leadership, and external vendorsProficiency in Microsoft Outlook, including calendar management, meeting coordination, and inbox organizationStrong Microsoft PowerPoint skills with the ability to create professional presentations from raw data and updatesProficiency in Microsoft Word and Excel for documentation, tracking, and reportingPreferredExperience supporting project management or resource planning activitiesFamiliarity with Power BI or a willingness to learn data visualization and reporting toolsInterest in developing skills related to project coordination, business analysis, or data analysisPhysical DemandsAbility to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standardsSedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitorReasonable accommodation statementIf you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 – 8111.EEO StatementIt is the policy of Computer Aid, Inc.(CAI) not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.Employees and applicants of CAI will not be subject to harassment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.$25 per hourThe pay range for this position is listed above. Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role may also be entitled to paid sick leave and/or other paid time off as provided by applicable law.","datePosted":"2026-07-27T11:48:24.246Z","dateModified":"2026-07-27T11:48:24.246Z","hiringOrganization":{"@type":"Organization","name":"Hackajob","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Miramar","addressRegion":"FL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"e188efa15e8890ed32e39536"},"url":"https://jobsearcher.com/jobs/e188efa15e8890ed32e39536"}}