Financial Filing Coordinator (Administrative Specialist 1)

Initial Posting Date: 08/30/2024 Application Deadline: 09/15/2024 Agency: Department of Consumer & Business Services Salary Range: $3,477 - $4,755 Position Type: Employee Position Title: Financial Filing Coordinator (Administrative Specialist 1) Job Description: Mark Your Calendars! DCBS is hosting a Virtual Career Fair Thursday, September 12, 2024, 12 p.m. – 1 p.m. Register here for the career fair: https://www.oregon.gov/dcbs/jobs/Pages/career-fair.aspx Our mission... To protect and serve Oregon's consumers and workers while supporting a positive business climate. The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses. This position is with the Division of Financial Regulation (DFR). DFR’s mission supports that of the department by protecting Oregonians’ access to fair products and services through education, regulation, and consumer assistance. The division is responsible for ensuring the safety and soundness of financial institutions, the availability and affordability of financial products, and the fair treatment of consumers. Functions include licensing, regulating, and monitoring the conduct of banks, credit unions, financial services providers, health care service contractors, insurance companies, and licensed or registered agents of such entities. This position is represented by the Service Employees International Union (SEIU). Recruitment Timeline: *These dates are approximate and are subject to change.* Recruitment closes: 9/15/24 1st round interviews: week of 9/23/24 2nd round interviews: week of 10/14/24 Anticipated start date: 11/1/24 or 12/1/24 What’s in it for you: Rewarding work in a productive and creative environment Colleagues who are passionate about public service Work/life balance, 11 paid holidays a year, and a competitive benefits package Advancement and learning opportunities that will help grow your career with the State of Oregon Possible eligibility for the Public Service Loan Forgiveness Program This position is eligible for hybrid remote work on a part-time basis once the incumbent has gained the proficiency to perform work independently. However, regular, scheduled office hours are also required. Here’s what you will do: As a Financial Filing Coordinator, you will be you will be working as an integral part of the Insurance Institutions Section within the Division of Financial Regulation of DCBS. Duties include: Serving as the division contact for insurer and registered entity filings and renewals for approximately 1,500 insurers and 550 other registered entities Explaining filing requirements and providing guidance to filers Creating and maintaining insurer and registered entity corporate records Sending renewal notices and tracking receipt of renewal fees for a variety of entities Secretarial/administrative support for the section supervisors For a complete listing of the duties and responsibilities of this position, please review the position description by clicking here . Here’s what you need to qualify: Minimum Qualifications: Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data OR An equivalent combination of education and experience. Requested Skills: Effective organization skills Strong attention to detail Excellent verbal and written communication Ability to work independently as well as in support of a team Proficient with databases and Microsoft Office products Application information: A resume and cover letter are required for this job posting. Please attach them in the “Resume / Cover Letter” section of the application. Please ensure that you clearly demonstrate in your application materials that you meet the qualifications listed and that you follow all instructions carefully. Only complete applications received by the posted application deadline date will be considered. You may be asked to submit a skills assessment, a writing sample, or a video interview as part of the application screening process. Additional information: Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials. On average, candidates new to state service will most likely be offered compensation in the lower to mid-level of the salary range. This position is subject to a fingerprint background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources . NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section. We hire preferred workers! For more information, please visit our website: Preferred Worker Program . The Department of Consumer and Business Services (DCBS) does not offer VISA sponsorships. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet our agency employment eligibility standards. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. DCBS will use E-Verify to confirm that you are authorized to work in the United States. Helpful links and contact information: Learn more about DCBS Understanding the State Application Process Help and Support webpage For more information you may contact us by e-mail at DCBS.Recruiting@dcbs.oregon.gov or by phone at 503-378-3200. DCBS is fully committed to attracting, retaining, developing, and promoting the most qualified candidates without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, or veteran status. For more information, please visit our diversity, equity and inclusion webpage .