{"schemaVersion":"jobsearcher.job.v1","id":"e002ff94eb48fe3b231e4d4e","url":"https://jobsearcher.com/jobs/e002ff94eb48fe3b231e4d4e","canonicalUrl":"https://jobsearcher.com/jobs/e002ff94eb48fe3b231e4d4e","title":"Administrative Assistant","description":"On Site- 5695 Campus Pkwy -Hazelwood, MO\nTop 3\nProactive / Problem Solver / Can-do aatitude\nPurpose of Position\nThe Administrative Assistant will be responsible for Calendar Management with multiple leaders; facilities support; travel & expenses; front office reception and general office duties. This is an on-site, full-time position.\nTasks and Responsibilities\nServe as a central liaison, point of contact, and administrative support partner for site leadership and teammates\n“Can Do” attitude w/exceptional customer service skills\nMaintain and utilize Outlook calendars; schedule and organize meetings and conferences\nSupport event and conference preparations, including materials, booking rooms or off-site locations, AV equipment and all meeting logistics from start to finish.\nServe as backup support for the other administrative assistants as needed\nExpense reporting for multiple leaders.\nExceptional, comprehensive administrative support to various leaders within Defense and Engineering\nPlan and manage workload with the highest regard for key priorities, deadlines and best practices delegated from the Manager of Executive Administration\nHigh skill set in multi-tasking, prioritizing requests and able to react in the moment\nCritical thinker and thought partner to Manager of Executive Administration and other administrative assistant(s)\nTravel and expense reporting through Concur in a timely manner\nManage office reception area including daily opening and closing\nAnswer phones and route calls to appropriate party, create and maintain office telephone directory and distribution lists\nGreet visitors, assure that visitor check in process is completed\nHelp manage conference rooms\nSort and deliver office mail and packages, prepare outgoing mail for pick up including FedEx/UPS\nMaintain office supply closet, order supplies as needed\nCommunicate facilities issues to building management/corporate facilities as appropriate\nCoordinate with Human Resources to maintain employment posters and distributions for the office staff\nSupport all new hire coordination with HR\nManage visitor badges for internal teammates and external customers\nThird party screening\nFacilitate all invoices for payment w/the AP team\nAssist with ordering food for various leadership and team meetings (may include set-up / clean-up).\nCollaborate with Manager of Executive Administration for all team and culture building events\nMinimum Experience\nHigh school diploma or Certificate of High School Equivalency (G.E.D.- demonstrated satisfactory performance in the General Educational Development Testing Program) with two to three (2-3) years related experience and/or training, or equivalent combination of education and experience.\nAviation terminology/background, a plus.\n2-3 years’ experience, knowledge, skills abilities\nFluency in English, through both verbal and written communications; able to speak, understand, read and write\nExcellent verbal and written communication skills\nExcellent organizational skills\nAbility to interact with various levels of management in a professional manner\nAbility to adapt to changing schedules and high-pressure situations\nMicrosoft Office experience with heavy calendar management\nAble to work unsupervised, as needed\nPay: $22.84 - $25.00 per hour\nWork Location: In person","company":"Mapsys","rawCompany":"mapsys","city":"Hazelwood","state":"MO","isRemote":false,"isActive":false,"createdAt":"2026-07-15T15:04:22.687Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"611310","title":"Colleges, Universities, and Professional Schools","slug":"colleges-universities-and-professional-schools"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Assistant","description":"On Site- 5695 Campus Pkwy -Hazelwood, MO\nTop 3\nProactive / Problem Solver / Can-do aatitude\nPurpose of Position\nThe Administrative Assistant will be responsible for Calendar Management with multiple leaders; facilities support; travel & expenses; front office reception and general office duties. This is an on-site, full-time position.\nTasks and Responsibilities\nServe as a central liaison, point of contact, and administrative support partner for site leadership and teammates\n“Can Do” attitude w/exceptional customer service skills\nMaintain and utilize Outlook calendars; schedule and organize meetings and conferences\nSupport event and conference preparations, including materials, booking rooms or off-site locations, AV equipment and all meeting logistics from start to finish.\nServe as backup support for the other administrative assistants as needed\nExpense reporting for multiple leaders.\nExceptional, comprehensive administrative support to various leaders within Defense and Engineering\nPlan and manage workload with the highest regard for key priorities, deadlines and best practices delegated from the Manager of Executive Administration\nHigh skill set in multi-tasking, prioritizing requests and able to react in the moment\nCritical thinker and thought partner to Manager of Executive Administration and other administrative assistant(s)\nTravel and expense reporting through Concur in a timely manner\nManage office reception area including daily opening and closing\nAnswer phones and route calls to appropriate party, create and maintain office telephone directory and distribution lists\nGreet visitors, assure that visitor check in process is completed\nHelp manage conference rooms\nSort and deliver office mail and packages, prepare outgoing mail for pick up including FedEx/UPS\nMaintain office supply closet, order supplies as needed\nCommunicate facilities issues to building management/corporate facilities as appropriate\nCoordinate with Human Resources to maintain employment posters and distributions for the office staff\nSupport all new hire coordination with HR\nManage visitor badges for internal teammates and external customers\nThird party screening\nFacilitate all invoices for payment w/the AP team\nAssist with ordering food for various leadership and team meetings (may include set-up / clean-up).\nCollaborate with Manager of Executive Administration for all team and culture building events\nMinimum Experience\nHigh school diploma or Certificate of High School Equivalency (G.E.D.- demonstrated satisfactory performance in the General Educational Development Testing Program) with two to three (2-3) years related experience and/or training, or equivalent combination of education and experience.\nAviation terminology/background, a plus.\n2-3 years’ experience, knowledge, skills abilities\nFluency in English, through both verbal and written communications; able to speak, understand, read and write\nExcellent verbal and written communication skills\nExcellent organizational skills\nAbility to interact with various levels of management in a professional manner\nAbility to adapt to changing schedules and high-pressure situations\nMicrosoft Office experience with heavy calendar management\nAble to work unsupervised, as needed\nPay: $22.84 - $25.00 per hour\nWork Location: In person","datePosted":"2026-07-15T15:04:22.687Z","dateModified":"2026-07-15T15:04:22.687Z","hiringOrganization":{"@type":"Organization","name":"Mapsys","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Hazelwood","addressRegion":"MO","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"e002ff94eb48fe3b231e4d4e"},"url":"https://jobsearcher.com/jobs/e002ff94eb48fe3b231e4d4e"}}