{"schemaVersion":"jobsearcher.job.v1","id":"df1870e4b6fe3b5fdc2b17aa","url":"https://jobsearcher.com/jobs/df1870e4b6fe3b5fdc2b17aa","canonicalUrl":"https://jobsearcher.com/jobs/df1870e4b6fe3b5fdc2b17aa","title":"Development Operations Coordinator","description":"Department/Team: Development\n\nPosition Reports To: Development Operations Director, Theda Tann\n\nWork Location: Hybrid - in person at Seattle Rep 155 Mercer St with some work from home days.\n\nFLSA Classification: Full-time/Hourly/Non-exempt\n\nBenefits: Medical/Dental/Vision Insurance, discounted parking, free ORCA card, optional FSA, option 401K\n\nStarting Pay Range: $27.52 - $30.03 per hour\n\nPosition Classification: 790, H-10\n\nApplication Deadline: Wednesday, September 16th @ 6:00 pm\n\nYou can apply from your phone by texting \"DOC2026\" to (206) 966-4931\n\nABOUT US\n\nFounded in 1963 and recipient of the 1990 Tony Award for Outstanding Regional Theatre, Seattle Rep remains one of the country’s leading not-for-profit regional theaters. Bold stories, brilliant artists, and passionate audiences come together to shape each season at Seattle Rep, which includes everything from new play workshops to world premieres, celebrated classics, and recent Broadway hits. Over the decades, we’ve launched landmark productions, provided training opportunities to generations of youth and emerging theater practitioners, and built programs that expand access to theater for audiences of all ages from across our diverse community.\n\nWe are powered by a year-round staff of professionals who are passionate about making theater that matters, and we believe that their best work happens when everyone feels seen and valued. This culture is fully reflected in our:\n\nMission\n\nSeattle Rep collaborates with extraordinary artists to create productions and programs that reflect and elevate the diverse cultures, perspectives, and life experiences of our region.\n\nVision\n\nTheater at the heart of public life\n\nValues\n\nArtistic Vitality, Sustainability, Generous and Inclusive Practices\n\nABOUT THE POSITION\n\nSeattle Rep is seeking a reliable and self-motivated Development Operations Coordinator to join our fundraising team. Reporting to the Development Operations Director, this role supports the back-end operations of the Development Department, which is responsible for raising over $8 million annually in contributed revenue. This position supports timely gift processing and reconciliation, maintains accurate donor data, produces donor acknowledgment letters, and supports administrative needs such as large in-house mailings and donor events. This hybrid role requires at least two in-office days per week, with additional availability during critical periods of the theater’s calendar, including late December, late June, the weeks surrounding the annual gala, and season launches.\n\nThe Development Operations Coordinator will support the success of our fundraising campaigns and appeals through all phases, from cultivation, solicitation, processing of contributions, and donor stewardship. This position requires a thoughtful and organized team player with computer proficiency, keen attention to detail, ability to juggle multiple deadlines, and clear communication skills.\n\nTypical Duties Include:\n\n60% Gift Coding and Processing\n\nProcess and record all incoming contributions (mail, web, etc.) in Tessitura\n\nServes as primary donor support contact, resolving giving and processing inquires via phone and email\n\nGenerate monthly and annual reconciliation reports for Finance while troubleshooting discrepancies\n\nCompile reports and documentation for annual audit and tax return preparation\n\nManage coding for invoices, receipts, and monthly credit card statements\n\nMonitor the Gift Coding and Donations Inbox; respond to Gift Officer requests and donor processing needs\n\nAssist with tracking outstanding pledges and provide regular status updates to Gift Officers\n\nProvide administrative and processing support for large-scale fundraising events including Gala pre-fundraising booking, registration, live gift processing (Raffle, Auction, and Raise the Paddle) with Business Operations Team, and Pledge Reconciliation\n\nProvide in-person gift coding support for Annual Fund initiatives like Giving Tuesday and GiveBIG\n\nAssist with subscription gift coding and process during spring renewal season\n\n20% Execute Timely Donor Acknowledgments/Receipting and In-House Mailing\n\nGenerate and distribute mass and customized acknowledgment letters/emails within 5-7 business days\n\nTailor acknowledgments for individual and institutional donors based on campaign or appeal needs (including Gala Receipts)\n\nProduce cumulative giving letters upon request\n\nPrepare in-house mailings for Major Gifts and Annual Fund campaigns (EOCY/EOFY), including merge, edit, print, assembly, and distribution\n\n10% Provide Admin/Event Support\n\nTake and distribute notes and action items for Development Team meetings\n\nManage Development supplies (greeting cards, stationary, and event materials)\n\nSupport donor research and data entry, including portfolio sweeps for Giving Tuesday, Gala, GiveBIG and cultivation events\n\nAssist with donor events, tabling, receptions, and meetings as needed\n\n5% Database Management\n\nFollow and update SOP documentation for transaction processing, reconciliation, and database operations\n\nIdentify and merge duplicate donor records; update donor contact details and payment information\n\nUpdate third-party login information and annual registration waivers\n\nMonitor auto-generated Tessitura Reports and flag errors\n\nMaintain accurate gift record-keeping, including donor designations and restrictions\n\nOther: Serve as an essential contributor to Seattle Rep’s culture and success\n\nAdd constructively to the collaborative and collegial health of the organization\n\nAdd actively and constructively to the equity, diversity and inclusion work of the organization, including attending all-staff training sessions\n\nEngage with and strive to embody Seattle Rep’s mission, vision, and values in all aspects of work\n\nHelp create a culture of philanthropy among staff, Board members, and donors\n\nMinimum Qualifications:\n\nCommitment to cultivating an equitable, diverse, and inclusive workplace via decisive action including consistently seeking out opportunities for self and community improvement in the areas of racial equity, accessibility, gender inclusivity, and cultural sensitivity.\n\nA minimum of two years of supporting similar administrative experience, preferably in a development or finance role at a not-for-profit or arts organization\n\nExperience with Tessitura or other comparable CRM systems/databases\n\nAbility to organize work, set appropriate priorities while working on multiple projects, and meet deadlines\n\nVery strong attention to detail\n\nEffective oral and written communication skills\n\nGood interpersonal skills and comfort interacting with donors, trustees, and other stakeholders\n\nAbility to manage confidential information with discretion\n\nAbility to work both independently and collaboratively with a team in a fast-paced yet collegial environment\n\nProficiency in Microsoft Office (Word, Outlook, Excel, Teams) with the ability to learn new software and systems quickly\n\nAn ability to work some flexible hours as necessary (typically for donor events, and with advance notice)\n\nThis hybrid role requires at least three in-office days per week, with additional availability during critical periods of the theater’s calendar, including late December, late June, the weeks surrounding the annual gala, and season launches\n\nExperience performing similar bodies of work in a not-for-profit organization\n\nDesired Qualifications:\n\n3+ year of administrative experience, preferably in a development or finance role at a not-for-profit or arts organization\n\n1+ year of experience with Tessitura or other comparable CRM systems/databases\n\nGreat Customer Service experience especially over the phone and email\n\nInterest in developing greater fluency with database management, financial operations, and data analysis/visualization.\n\nAn appreciation for professional live theater\n\nBachelor’s degree or equivalent\n\nSeattle Rep is excited about and actively working towards becoming a more diverse, anti-racist organization. We are interested in attracting, developing, and advancing the most talented individuals regardless of their race, sexual orientation, religion, age, gender, disability status or any other dimension of diversity. We strongly encourage people of color, women, LGBTQIA+, veterans, individuals with disabilities, and others from marginalized or underrepresented groups to apply.\n\nEvery candidate brings something special to the table. If your experience and skills don't perfectly align with the job qualifications but you are excited about the role, feel your values align well with the Rep, and are willing to strive for excellence in your work, please apply. We will train the right candidate.\n\nTO BE CONSIDERED\n\nSubmit a resume detailing related experience and education\nSubmit a cover letter that outlines how you qualify for the position and illustrates why you are interested in working at Seattle Rep.\n\nApplications will be reviewed once the position has closed.","company":"Seattle Rep","rawCompany":"seattle rep","city":"Seattle","state":"WA","isRemote":false,"isActive":false,"createdAt":"2026-09-03T10:05:35.336Z","occupations":[{"code":"13-1131.00","title":"Fundraisers","slug":"fundraisers"},{"code":"11-2033.00","title":"Fundraising Managers","slug":"fundraising-managers"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"}],"industries":[{"code":"711110","title":"Theater Companies and Dinner Theaters","slug":"theater-companies-and-dinner-theaters"},{"code":"711190","title":"Other Performing Arts Companies","slug":"other-performing-arts-companies"},{"code":"711310","title":"Promoters of Performing Arts, Sports, and Similar Events with Facilities","slug":"promoters-of-performing-arts-sports-and-similar-events-with-facilities"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Development Operations Coordinator","description":"Department/Team: Development\n\nPosition Reports To: Development Operations Director, Theda Tann\n\nWork Location: Hybrid - in person at Seattle Rep 155 Mercer St with some work from home days.\n\nFLSA Classification: Full-time/Hourly/Non-exempt\n\nBenefits: Medical/Dental/Vision Insurance, discounted parking, free ORCA card, optional FSA, option 401K\n\nStarting Pay Range: $27.52 - $30.03 per hour\n\nPosition Classification: 790, H-10\n\nApplication Deadline: Wednesday, September 16th @ 6:00 pm\n\nYou can apply from your phone by texting \"DOC2026\" to (206) 966-4931\n\nABOUT US\n\nFounded in 1963 and recipient of the 1990 Tony Award for Outstanding Regional Theatre, Seattle Rep remains one of the country’s leading not-for-profit regional theaters. Bold stories, brilliant artists, and passionate audiences come together to shape each season at Seattle Rep, which includes everything from new play workshops to world premieres, celebrated classics, and recent Broadway hits. Over the decades, we’ve launched landmark productions, provided training opportunities to generations of youth and emerging theater practitioners, and built programs that expand access to theater for audiences of all ages from across our diverse community.\n\nWe are powered by a year-round staff of professionals who are passionate about making theater that matters, and we believe that their best work happens when everyone feels seen and valued. This culture is fully reflected in our:\n\nMission\n\nSeattle Rep collaborates with extraordinary artists to create productions and programs that reflect and elevate the diverse cultures, perspectives, and life experiences of our region.\n\nVision\n\nTheater at the heart of public life\n\nValues\n\nArtistic Vitality, Sustainability, Generous and Inclusive Practices\n\nABOUT THE POSITION\n\nSeattle Rep is seeking a reliable and self-motivated Development Operations Coordinator to join our fundraising team. Reporting to the Development Operations Director, this role supports the back-end operations of the Development Department, which is responsible for raising over $8 million annually in contributed revenue. This position supports timely gift processing and reconciliation, maintains accurate donor data, produces donor acknowledgment letters, and supports administrative needs such as large in-house mailings and donor events. This hybrid role requires at least two in-office days per week, with additional availability during critical periods of the theater’s calendar, including late December, late June, the weeks surrounding the annual gala, and season launches.\n\nThe Development Operations Coordinator will support the success of our fundraising campaigns and appeals through all phases, from cultivation, solicitation, processing of contributions, and donor stewardship. This position requires a thoughtful and organized team player with computer proficiency, keen attention to detail, ability to juggle multiple deadlines, and clear communication skills.\n\nTypical Duties Include:\n\n60% Gift Coding and Processing\n\nProcess and record all incoming contributions (mail, web, etc.) in Tessitura\n\nServes as primary donor support contact, resolving giving and processing inquires via phone and email\n\nGenerate monthly and annual reconciliation reports for Finance while troubleshooting discrepancies\n\nCompile reports and documentation for annual audit and tax return preparation\n\nManage coding for invoices, receipts, and monthly credit card statements\n\nMonitor the Gift Coding and Donations Inbox; respond to Gift Officer requests and donor processing needs\n\nAssist with tracking outstanding pledges and provide regular status updates to Gift Officers\n\nProvide administrative and processing support for large-scale fundraising events including Gala pre-fundraising booking, registration, live gift processing (Raffle, Auction, and Raise the Paddle) with Business Operations Team, and Pledge Reconciliation\n\nProvide in-person gift coding support for Annual Fund initiatives like Giving Tuesday and GiveBIG\n\nAssist with subscription gift coding and process during spring renewal season\n\n20% Execute Timely Donor Acknowledgments/Receipting and In-House Mailing\n\nGenerate and distribute mass and customized acknowledgment letters/emails within 5-7 business days\n\nTailor acknowledgments for individual and institutional donors based on campaign or appeal needs (including Gala Receipts)\n\nProduce cumulative giving letters upon request\n\nPrepare in-house mailings for Major Gifts and Annual Fund campaigns (EOCY/EOFY), including merge, edit, print, assembly, and distribution\n\n10% Provide Admin/Event Support\n\nTake and distribute notes and action items for Development Team meetings\n\nManage Development supplies (greeting cards, stationary, and event materials)\n\nSupport donor research and data entry, including portfolio sweeps for Giving Tuesday, Gala, GiveBIG and cultivation events\n\nAssist with donor events, tabling, receptions, and meetings as needed\n\n5% Database Management\n\nFollow and update SOP documentation for transaction processing, reconciliation, and database operations\n\nIdentify and merge duplicate donor records; update donor contact details and payment information\n\nUpdate third-party login information and annual registration waivers\n\nMonitor auto-generated Tessitura Reports and flag errors\n\nMaintain accurate gift record-keeping, including donor designations and restrictions\n\nOther: Serve as an essential contributor to Seattle Rep’s culture and success\n\nAdd constructively to the collaborative and collegial health of the organization\n\nAdd actively and constructively to the equity, diversity and inclusion work of the organization, including attending all-staff training sessions\n\nEngage with and strive to embody Seattle Rep’s mission, vision, and values in all aspects of work\n\nHelp create a culture of philanthropy among staff, Board members, and donors\n\nMinimum Qualifications:\n\nCommitment to cultivating an equitable, diverse, and inclusive workplace via decisive action including consistently seeking out opportunities for self and community improvement in the areas of racial equity, accessibility, gender inclusivity, and cultural sensitivity.\n\nA minimum of two years of supporting similar administrative experience, preferably in a development or finance role at a not-for-profit or arts organization\n\nExperience with Tessitura or other comparable CRM systems/databases\n\nAbility to organize work, set appropriate priorities while working on multiple projects, and meet deadlines\n\nVery strong attention to detail\n\nEffective oral and written communication skills\n\nGood interpersonal skills and comfort interacting with donors, trustees, and other stakeholders\n\nAbility to manage confidential information with discretion\n\nAbility to work both independently and collaboratively with a team in a fast-paced yet collegial environment\n\nProficiency in Microsoft Office (Word, Outlook, Excel, Teams) with the ability to learn new software and systems quickly\n\nAn ability to work some flexible hours as necessary (typically for donor events, and with advance notice)\n\nThis hybrid role requires at least three in-office days per week, with additional availability during critical periods of the theater’s calendar, including late December, late June, the weeks surrounding the annual gala, and season launches\n\nExperience performing similar bodies of work in a not-for-profit organization\n\nDesired Qualifications:\n\n3+ year of administrative experience, preferably in a development or finance role at a not-for-profit or arts organization\n\n1+ year of experience with Tessitura or other comparable CRM systems/databases\n\nGreat Customer Service experience especially over the phone and email\n\nInterest in developing greater fluency with database management, financial operations, and data analysis/visualization.\n\nAn appreciation for professional live theater\n\nBachelor’s degree or equivalent\n\nSeattle Rep is excited about and actively working towards becoming a more diverse, anti-racist organization. We are interested in attracting, developing, and advancing the most talented individuals regardless of their race, sexual orientation, religion, age, gender, disability status or any other dimension of diversity. We strongly encourage people of color, women, LGBTQIA+, veterans, individuals with disabilities, and others from marginalized or underrepresented groups to apply.\n\nEvery candidate brings something special to the table. If your experience and skills don't perfectly align with the job qualifications but you are excited about the role, feel your values align well with the Rep, and are willing to strive for excellence in your work, please apply. We will train the right candidate.\n\nTO BE CONSIDERED\n\nSubmit a resume detailing related experience and education\nSubmit a cover letter that outlines how you qualify for the position and illustrates why you are interested in working at Seattle Rep.\n\nApplications will be reviewed once the position has closed.","datePosted":"2026-09-03T10:05:35.336Z","dateModified":"2026-09-03T10:05:35.336Z","hiringOrganization":{"@type":"Organization","name":"Seattle Rep","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Seattle","addressRegion":"WA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"df1870e4b6fe3b5fdc2b17aa"},"url":"https://jobsearcher.com/jobs/df1870e4b6fe3b5fdc2b17aa"}}