Administrative Coordinator

DescriptionSnowbird Agility is a mission-driven federal contracting firm committed to transforming how public service organizations deliver outcomes. Guided by our values: serve generously, act with integrity, lead with “yes”, commit to excellence, disrupt with empathy, and simplify relentlessly, we build scalable systems that enable high-quality delivery.Job Title: Administrative Coordinator (Multi-Department Support)Position OverviewWe are seeking a highly organized and detail-oriented part-time Administrative Coordinator to support multiple departments across the organization. This role requires a proactive individual who can manage competing priorities, maintain accurate documentation, and provide both administrative and operational support. The ideal candidate is resourceful, tech-savvy, and comfortable working in a fast-paced environment.Residential RequirementsThis position is subject to the residency requirements of the SBA Historically Underutilized Business Zone (HUBZone) program. The successful candidate must reside in a HUBZone-qualified area at the time of hire and for the duration of their employment.Verification RequirementsThe residential address must be verified as "Qualified" using the official SBA HUBZone Map. https://maps.certify.sba.gov/hubzone/mapKey ResponsibilitiesProvide day-to-day administrative support across departments, including scheduling, coordination, and general office tasksCreate and maintain organizational charts and internal documentation.Manage and organize Outlook inboxes and calendars for assigned leaders or teamsSupport HR-related administrative tasks, including data entry and updates in HRIS such as PaylocityAssist with benefits administration tasks (enrollments, tracking, and documentation)Develop, maintain, and track metrics, reports, and dashboardsCreate and update spreadsheets (Excel) and presentations (PowerPoint) for leadership and team useOrganize and maintain digital files, ensuring accuracy and accessibilitySupport internal communications and coordination across teamsAssist with ad hoc projects and administrative tasks as neededQualifications1–3 years of administrative, coordinator, or office support experience (internship experience considered)Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)Experience with HRIS systems (e.g., Paylocity) preferredExcellent organizational and time management skillsStrong attention to detail and accuracyAbility to manage multiple priorities and meet deadlinesStrong written and verbal communication skillsHigh level of professionalism and discretionPreferred SkillsExperience supporting multiple departments or leadersBasic data analysis and reporting skillsExperience creating reports, dashboards, or metricsFamiliarity with benefits administration processesEducational RequirementsAn associate degree in business, operations, or a related field required. Experience in administrative support.