Police Administrative Specialist

Build Your Future with the City of Boca Raton!At the City of Boca Raton, a career in public service is more than a job it's your chance to make a meaningful impact in a vibrant and sustainable coastal community. Driven by our core values of Fairness, Integrity, Respect, Service, and Trust, we are committed to fostering a workplace where employees feel appreciated, inspired, and supported.Why Boca Raton?As the second largest city in Palm Beach County, the City of Boca Raton offers robust benefits to its employees:Health Insurance Benefits: No-cost employee Medical, Dental & Vision plansGenerous Paid Time Off: 12 paid holidays + vacation, sick, and 3 floating holidaysContinuous Service Benefit: Paid out annually after 5 years of serviceWork-Life Balance: Flexible work scheduleRetirement Plans: Two pension/retirement options to choose fromWhether you're starting out or looking to take your public service career to the next level, the City of Boca Raton offers the tools, resources, and culture to help you succeed.Apply now and join the city that's building careers and shaping a stronger tomorrow!Essential FunctionsPrepares statistical reports for supervisors.Maintains pay, leave, status change, deductions and related payroll records, including time pool donations.Make changes to payroll file; updates payroll related files.Prepares payroll records including deduction records and related payroll reports.Compiles and processes payrolls and deductions.Prepares bi-weekly payroll for employees; prepares payroll time sheets for signature; distributes paychecks.Checks time sheets for accuracy, reasonableness and compliance with union contracts, Federal, State and City policies; makes necessary corrections.Enters leave and time earned on appropriate forms; transfers payroll exceptions and totals payroll on forms; including disabilities, FMLA, and military leave maintenance.Tabulates trial balances for payroll; prepares payroll forms and transmits payroll deductions.Prepares special event pay.Related tasks:Coordinates all purchasing related functions including purchase orders, receivables, acts as a liaison for all vendors, coordination of uniform reimbursements and all deliverables.Prepares requisitions, special purchase orders and purchase orders for purchases.Assists with budget forecasting and preparation as needed.Acts as backup for secretarial staff as needed with typing, giving information and answering questions on telephone or for public.Composes correspondence as needed.Prepares letters for hiring, firing, interview requests, resignations, retirement, reprimand, etc.May maintain department employee personnel files.Checks and verifies items received and processes invoices for payment.Performs related tasks as requiredPreparation of FEMA reports, payroll, damageSignature authority $2,500Charge card purchasingKnowledge, Skills and AbilitiesKnowledge of:The payroll system and benefit program administrationBookkeeping terminology and methodsApplicable collective bargaining agreementsStandard office procedures, practices and equipmentSkilled in:The use of data processing equipmentAbility to:Establish and maintain effective working relationships with City officials, associates, and the general publicFollow detailed and written instructionsType accurately at the rate of 40 WPMPass clerical test at time of applicationPrepare payroll and financial records and reportsMinimum and Preferred QualificationsAny combination of education and experience equivalent to graduation from high school.Three (3) years of administrative office support.Post Offer Pre-Employment Screening Requirements: Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:Criminal Background CheckEmployment VerificationEducation VerificationReference ChecksMotor Vehicles Report (MVR) CheckCredit CheckFingerprintingPolygraphNeighborhood CheckDrug and Alcohol ScreenSpecial Requirements:Possession of a valid State of Florida Class "E" driver's license with no more than six (6) points in a three (3) year period.The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran's Preference Employer and Drug Free Workplace.