{"schemaVersion":"jobsearcher.job.v1","id":"ddf35e82b2aed362a8a132bb","url":"https://jobsearcher.com/jobs/ddf35e82b2aed362a8a132bb","canonicalUrl":"https://jobsearcher.com/jobs/ddf35e82b2aed362a8a132bb","title":"Purchasing Specialist","description":"Purchasing Specialist\nLocation: DataEndure, SANTA CLARA, CA, US\nEmployment Type: Full Time – Hybrid\nCompensation range: $70,000 To $85,000 Annually\n\nWe are seeking a detail-oriented Purchasing Specialist to manage the end-to-end procurement lifecycle for IT hardware, software, subscriptions, managed services, and project-related vendor purchases. This role serves as a key link between Sales, Solutions Architecture, Finance, distributors, OEMs, and customer procurement portals. The Purchasing Specialist will create and monitor purchase orders in Microsoft Dynamics 365 Business Central, coordinate vendor and customer portal documentation, track receipts and shipments, support invoice reconciliation, and help maintain clean procurement records while supporting timely customer delivery.\n\nKey Responsibilities:\nProcurement Execution: Validate vendor costs and item details against sales quotes and process purchase orders in accordance with approved internal purchasing procedures.\nVendor & Portal Coordination: Maintain effective working relationships with OEMs, distributors, vendors, and customer procurement contacts while managing procurement documentation and transaction support through vendor portals. Responsibilities include PO acknowledgments, order changes, attachments, ship notices, issue resolution, and invoice-support documentation.\nPO Lifecycle & Reporting: Monitor open purchase orders, expected receipt dates, backorders, partial receipts, and fully received / fully invoiced orders; maintain clean purchasing reports and escalate exceptions that may affect billing, inventory, or project delivery. Collaborate with technical teams to ensure timely delivery for client implementations and professional services.\nMargin & Cost Accuracy: Validate vendor costs, freight, tax treatment, discounts, rebates, special pricing, and purchase documentation against sales quotes and customer orders to help protect project margins.\nDispute Resolution: Reconcile purchase orders, invoices, and shipping discrepancies. Address and resolve damaged or incorrect deliveries with vendors.\nManaged Services & Recurring Orders: Support purchasing workflows for managed services, subscriptions, renewals, monthly/annual billing arrangements, and recurring cost items, ensuring correct quantities, item setup, posting groups, vendor costs, and supporting documentation.\nCross-Functional Coordination: Partner with Sales, Solutions Architecture, Finance, Billing, and Inventory teams to ensure purchase orders, vendor invoices, customer billing, receipts, costs, and project requirements are aligned before orders are released, received, or invoiced.\nBusiness Central Procurement Administration: Create, maintain, and monitor purchase orders, vendor records, item setup, receipts, invoices, and procurement-related reports in Microsoft Dynamics 365 Business Central, ensuring accurate status tracking from order entry through closeout.\nProcess Documentation & Continuity: Maintain purchasing procedures, checklists, portal instructions, vendor-specific notes, and cross-training materials to support continuity and backup coverage.\n\nExperience and Skills:\nExperience: 2-5 years of purchasing, procurement, or supply chain experience, preferably within the IT channel, a VAR, or a technology-driven sales organization.\nIT Channel / VAR Experience: Familiarity with OEMs, distributors, partner programs, deal registration, special pricing, renewals, subscriptions, and customer-driven purchasing requirements.\nERP & Office Suite Experience: Hands-on experience with Microsoft Dynamics 365 Business Central or a comparable ERP system; experience with purchase orders, receipts, vendor cards, item records, and purchasing reports preferred. Strong Excel skills for reporting, reconciliation, and purchasing analysis preferred.\nCommunication: Excellent written and verbal communication skills for corresponding with external vendors and internal stakeholders.\nAccounting Awareness: Ability to understand how purchasing activity affects vendor invoices, customer billing, receipts, COGS, accruals, deferrals, and month-end cleanup.\n\nWhy work with us:\nWe offer a fast-paced, collaborative, and innovative environment where your purchasing accuracy and vendor coordination directly impact our ability to deliver technology solutions to our clients. We provide competitive salaries, comprehensive benefits, and opportunities for career growth within the tech sector.\n\nWe are an Equal Opportunity Employer. All qualified applicants receive consideration for employment without regard to race, ethnicity, religious affiliation, gender, gender identity or expression, sexual orientation, national origin, or disability status. EOE AA M/ F/Vet/Disabled\n\nlfp9ULdsqK","company":"Dataendure","rawCompany":"dataendure","city":"San Jose","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-19T18:08:10.099Z","occupations":[{"code":"13-1023.00","title":"Purchasing Agents, Except Wholesale, Retail, and Farm Products","slug":"purchasing-agents-except-wholesale-retail-and-farm-products"},{"code":"43-3061.00","title":"Procurement Clerks","slug":"procurement-clerks"},{"code":"11-3061.00","title":"Purchasing Managers","slug":"purchasing-managers"}],"industries":[{"code":"541512","title":"Computer Systems Design Services","slug":"computer-systems-design-services"},{"code":"423430","title":"Computer and Computer Peripheral Equipment and Software Merchant Wholesalers","slug":"computer-and-computer-peripheral-equipment-and-software-merchant-wholesalers"},{"code":"423990","title":"Other Miscellaneous Durable Goods Merchant Wholesalers","slug":"other-miscellaneous-durable-goods-merchant-wholesalers"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Purchasing Specialist","description":"Purchasing Specialist\nLocation: DataEndure, SANTA CLARA, CA, US\nEmployment Type: Full Time – Hybrid\nCompensation range: $70,000 To $85,000 Annually\n\nWe are seeking a detail-oriented Purchasing Specialist to manage the end-to-end procurement lifecycle for IT hardware, software, subscriptions, managed services, and project-related vendor purchases. This role serves as a key link between Sales, Solutions Architecture, Finance, distributors, OEMs, and customer procurement portals. The Purchasing Specialist will create and monitor purchase orders in Microsoft Dynamics 365 Business Central, coordinate vendor and customer portal documentation, track receipts and shipments, support invoice reconciliation, and help maintain clean procurement records while supporting timely customer delivery.\n\nKey Responsibilities:\nProcurement Execution: Validate vendor costs and item details against sales quotes and process purchase orders in accordance with approved internal purchasing procedures.\nVendor & Portal Coordination: Maintain effective working relationships with OEMs, distributors, vendors, and customer procurement contacts while managing procurement documentation and transaction support through vendor portals. Responsibilities include PO acknowledgments, order changes, attachments, ship notices, issue resolution, and invoice-support documentation.\nPO Lifecycle & Reporting: Monitor open purchase orders, expected receipt dates, backorders, partial receipts, and fully received / fully invoiced orders; maintain clean purchasing reports and escalate exceptions that may affect billing, inventory, or project delivery. Collaborate with technical teams to ensure timely delivery for client implementations and professional services.\nMargin & Cost Accuracy: Validate vendor costs, freight, tax treatment, discounts, rebates, special pricing, and purchase documentation against sales quotes and customer orders to help protect project margins.\nDispute Resolution: Reconcile purchase orders, invoices, and shipping discrepancies. Address and resolve damaged or incorrect deliveries with vendors.\nManaged Services & Recurring Orders: Support purchasing workflows for managed services, subscriptions, renewals, monthly/annual billing arrangements, and recurring cost items, ensuring correct quantities, item setup, posting groups, vendor costs, and supporting documentation.\nCross-Functional Coordination: Partner with Sales, Solutions Architecture, Finance, Billing, and Inventory teams to ensure purchase orders, vendor invoices, customer billing, receipts, costs, and project requirements are aligned before orders are released, received, or invoiced.\nBusiness Central Procurement Administration: Create, maintain, and monitor purchase orders, vendor records, item setup, receipts, invoices, and procurement-related reports in Microsoft Dynamics 365 Business Central, ensuring accurate status tracking from order entry through closeout.\nProcess Documentation & Continuity: Maintain purchasing procedures, checklists, portal instructions, vendor-specific notes, and cross-training materials to support continuity and backup coverage.\n\nExperience and Skills:\nExperience: 2-5 years of purchasing, procurement, or supply chain experience, preferably within the IT channel, a VAR, or a technology-driven sales organization.\nIT Channel / VAR Experience: Familiarity with OEMs, distributors, partner programs, deal registration, special pricing, renewals, subscriptions, and customer-driven purchasing requirements.\nERP & Office Suite Experience: Hands-on experience with Microsoft Dynamics 365 Business Central or a comparable ERP system; experience with purchase orders, receipts, vendor cards, item records, and purchasing reports preferred. Strong Excel skills for reporting, reconciliation, and purchasing analysis preferred.\nCommunication: Excellent written and verbal communication skills for corresponding with external vendors and internal stakeholders.\nAccounting Awareness: Ability to understand how purchasing activity affects vendor invoices, customer billing, receipts, COGS, accruals, deferrals, and month-end cleanup.\n\nWhy work with us:\nWe offer a fast-paced, collaborative, and innovative environment where your purchasing accuracy and vendor coordination directly impact our ability to deliver technology solutions to our clients. We provide competitive salaries, comprehensive benefits, and opportunities for career growth within the tech sector.\n\nWe are an Equal Opportunity Employer. All qualified applicants receive consideration for employment without regard to race, ethnicity, religious affiliation, gender, gender identity or expression, sexual orientation, national origin, or disability status. EOE AA M/ F/Vet/Disabled\n\nlfp9ULdsqK","datePosted":"2026-08-19T18:08:10.099Z","dateModified":"2026-08-19T18:08:10.099Z","hiringOrganization":{"@type":"Organization","name":"Dataendure","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"San Jose","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"ddf35e82b2aed362a8a132bb"},"url":"https://jobsearcher.com/jobs/ddf35e82b2aed362a8a132bb"}}