{"schemaVersion":"jobsearcher.job.v1","id":"dd87dd78c8da05f77ce0bdb0","url":"https://jobsearcher.com/jobs/dd87dd78c8da05f77ce0bdb0","canonicalUrl":"https://jobsearcher.com/jobs/dd87dd78c8da05f77ce0bdb0","title":"Office Administrator","description":"Position Summary\nThe Office Administrator provides daily administrative and clerical support to ensure efficient office operations. This position serves as a key point of contact for employees, vendors, customers, and visitors while assisting with office organization, document management, purchasing, and data entry functions.\nEssential Duties and Responsibilities\nAnswer and direct incoming phone calls in a professional manner.\nGreet and assist visitors entering the office.\nMaintain office kitchen and breakroom cleanliness.\nManage office and breakroom inventory, including ordering and stocking necessary supplies, refreshments, and consumable materials.\nMonitor and maintain inventory of office supplies and place orders through approved vendors, including Amazon.\nReceive, document, and communicate incoming sales leads to the appropriate sales team members for followup.\nMaintain lead records and ensure all sales inquiries are accurately assigned and communicated to the appropriate team members.\nReceive, sort, and distribute incoming mail and prepare outgoing mail as needed.\nFile vendor invoices and supporting documentation.\nInput invoices accurately into PaveDay.\nComplete and distribute job cards to field personnel and supervisors.\nTrack and maintain apprenticeship hours and related records.\nMaintain organizing filing systems for company records and documents.\nAssist with data entry, recordkeeping, and administrative projects.\nProvide administrative support to management and other departments as needed.\nMaintain confidentiality of company and employee information.\nPerform other duties as assigned to support office operations.\nQualifications\nHigh school diploma or equivalent.\nPrevious office or administrative experience preferred.\nProficient with Microsoft Office programs, including Outlook, Word, and Excel.\nStrong organizational, communication, and customer service skills.\nAbility to prioritize tasks and manage multiple responsibilities.\nAttention to detail and accuracy in data entry and recordkeeping.\nAbility to learn and utilize company software systems.\nCORE VALUES:\nCUSTOMER FIRST, QUALITY ALWAYS: Must hold yourself accountable to do what is needed to go above and beyond our customer’s expectations.\nGROWTH MINDSET: Must be willing and eager to learn new skills, develop solutions, and teach others.\nOUR #1 ASSET, OUR PEOPLE: Must be appreciative and place value on the people who make Libs Paving, Libs Paving.\nWE NOT ME: Must be able to do the things that help the entire team, not just the individual.\nPhysical Requirements\nAbility to sit, stand, walk, and perform routine office activities throughout the workday.\nAbility to occasionally lift and carry office supplies and materials up to 25 pounds.\nAbout Libs Paving Co Inc\nLibs Paving has been a family owned business since 1971. Currently in our third generation and located in beautiful Floyds Knobs, IN we are looking for new team members to join our continually growing family. We are a leading asphalt paving, sealcoating, concrete, and pavement marking in the Greater Louisville/Southern Indiana area. Libs Paving owns and operates our own asphalt manufacturing facility, Asphalt Supply Company (ASCO) in Sellersburg, IN as well as our newest facility, Product Transfer, Inc. (PTI) with a new location in Jeffersonville, IN. We provide services to commercial, municipal, State and residential customers.","company":"Libs Paving","rawCompany":"libs paving","city":"Floyds Knobs","state":"IN","isRemote":false,"isActive":false,"createdAt":"2026-07-23T15:56:49.182Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"324121","title":"Asphalt Paving Mixture and Block Manufacturing","slug":"asphalt-paving-mixture-and-block-manufacturing"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Office Administrator","description":"Position Summary\nThe Office Administrator provides daily administrative and clerical support to ensure efficient office operations. This position serves as a key point of contact for employees, vendors, customers, and visitors while assisting with office organization, document management, purchasing, and data entry functions.\nEssential Duties and Responsibilities\nAnswer and direct incoming phone calls in a professional manner.\nGreet and assist visitors entering the office.\nMaintain office kitchen and breakroom cleanliness.\nManage office and breakroom inventory, including ordering and stocking necessary supplies, refreshments, and consumable materials.\nMonitor and maintain inventory of office supplies and place orders through approved vendors, including Amazon.\nReceive, document, and communicate incoming sales leads to the appropriate sales team members for followup.\nMaintain lead records and ensure all sales inquiries are accurately assigned and communicated to the appropriate team members.\nReceive, sort, and distribute incoming mail and prepare outgoing mail as needed.\nFile vendor invoices and supporting documentation.\nInput invoices accurately into PaveDay.\nComplete and distribute job cards to field personnel and supervisors.\nTrack and maintain apprenticeship hours and related records.\nMaintain organizing filing systems for company records and documents.\nAssist with data entry, recordkeeping, and administrative projects.\nProvide administrative support to management and other departments as needed.\nMaintain confidentiality of company and employee information.\nPerform other duties as assigned to support office operations.\nQualifications\nHigh school diploma or equivalent.\nPrevious office or administrative experience preferred.\nProficient with Microsoft Office programs, including Outlook, Word, and Excel.\nStrong organizational, communication, and customer service skills.\nAbility to prioritize tasks and manage multiple responsibilities.\nAttention to detail and accuracy in data entry and recordkeeping.\nAbility to learn and utilize company software systems.\nCORE VALUES:\nCUSTOMER FIRST, QUALITY ALWAYS: Must hold yourself accountable to do what is needed to go above and beyond our customer’s expectations.\nGROWTH MINDSET: Must be willing and eager to learn new skills, develop solutions, and teach others.\nOUR #1 ASSET, OUR PEOPLE: Must be appreciative and place value on the people who make Libs Paving, Libs Paving.\nWE NOT ME: Must be able to do the things that help the entire team, not just the individual.\nPhysical Requirements\nAbility to sit, stand, walk, and perform routine office activities throughout the workday.\nAbility to occasionally lift and carry office supplies and materials up to 25 pounds.\nAbout Libs Paving Co Inc\nLibs Paving has been a family owned business since 1971. Currently in our third generation and located in beautiful Floyds Knobs, IN we are looking for new team members to join our continually growing family. We are a leading asphalt paving, sealcoating, concrete, and pavement marking in the Greater Louisville/Southern Indiana area. Libs Paving owns and operates our own asphalt manufacturing facility, Asphalt Supply Company (ASCO) in Sellersburg, IN as well as our newest facility, Product Transfer, Inc. (PTI) with a new location in Jeffersonville, IN. We provide services to commercial, municipal, State and residential customers.","datePosted":"2026-07-23T15:56:49.182Z","dateModified":"2026-07-23T15:56:49.182Z","hiringOrganization":{"@type":"Organization","name":"Libs Paving","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Floyds Knobs","addressRegion":"IN","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"dd87dd78c8da05f77ce0bdb0"},"url":"https://jobsearcher.com/jobs/dd87dd78c8da05f77ce0bdb0"}}