{"schemaVersion":"jobsearcher.job.v1","id":"dd132d6ae4839e278f1e0ae7","url":"https://jobsearcher.com/jobs/dd132d6ae4839e278f1e0ae7","canonicalUrl":"https://jobsearcher.com/jobs/dd132d6ae4839e278f1e0ae7","title":"Contracts Coordinator","description":"Contracts Coordinator\r\nThe Contracts Coordinator is responsible for providing administrative and operational support in the preparation, review, and maintenance of mechanical service agreements. This role ensures contract compliance, accurate documentation, and efficient processing in accordance with company policies and client requirements. This role ensures contract compliance, accurate documentation, and efficient processing in accordance with company policies and client requirements. This role ensures that contracts are accurately entered, organized, and updated while supporting internal teams and customers throughout the contract lifecycle. The Contracts Specialist helps maintain compliance, improve efficiency, and provides excellent service to both internal and external partners.\r\nPrincipal Duties and Accountabilities:\r\nAssists with the setup, renewal, and management of preventive maintenance contracts within company systems.\r\nReviews contract details to ensure accuracy, completeness, and consistency prior to activation.\r\nUpdates and maintains records for contract terms, rates, inspection schedules, and billing information.\r\nMonitors active service agreements to verify inspections, renewals, and invoicing occur on schedule.\r\nMaintains well-organized and current electronic and physical contract files.\r\nAssists with monthly preventive maintenance contract billings and related documentation.\r\nPrepares and distributes reports and summaries to support contract management activities.\r\nCommunicates with internal departments and customers to clarify contract terms, resolve issues, and ensure service accuracy.\r\nSupports process improvements and contributes ideas to streamline contract administration and tracking.\r\nProvides general administrative and coordination support to the contracts and service operations team.\r\nEducation:\r\nHigh School Diploma or GED required.\r\nExperience:\r\nPrior experience with contract administration is preferred but not required.\r\nPrior experience working with a contracts administrative system preferred.\r\nMechanical Service Industry experience a plus.\r\nFamiliarity with mechanical service offerings, pricing structures, and maintenance requirements.\r\nExperience drafting, reviewing, and analyzing service agreements, ensuring accuracy, clarity, and alignment with customer requirements.\r\nExperience identifying potential contractual risks, resolving issues, and proposing necessary amendments or modifications.\r\nExperience with MS Access database preferred.Knowledge, skills, and abilities:\r\nIn-depth understanding of contract management principles and practices, including contract administration, interpretation, and negotiation.\r\nKnowledge of document requirements relevant to preventive maintenance contracts.\r\nMeticulous attention to detail in contract review and administration to identify and rectify errors, discrepancies, or ambiguities. Ensuring accuracy and adherence to contract terms and conditions.\r\nWorking knowledge of computer operations and experience with accounting systems and other relevant tools.\r\nExcellent customer service, relationship building, and professional communication skills.\r\nGood problem-solving skills.\r\nAbility to adapt to changing priorities and excel in a fast-paced work environment that includes frequent interruptions.\r\nInnovation mindset able to identify and make recommendations regarding department efficiencies.\r\nAnalytical thinking and problem-solving abilities to identify and resolve contract related issues, assess financial and operational implications, and propose effective solutions.\r\nFocus on delivering results and meeting deadlines demonstrates sense of urgency as required.\r\nProficiency in using contract management software, databases, and other relevant tools for efficient contract administration and reporting.\r\nCustomer focused mindset with a commitment to delivering exceptional service both internally and externally.\r\nPhysical and/or travel demands:\r\nThe role of the Contracts Coordinator encompasses both physical and mental demands that contribute to the successful execution of contract administration. It requires a balance of administrative tasks, analytical thinking, and effective communication skills.\r\nNo travel required.\r\nAble to work comfortably in an office environment, which may involve sitting for extended periods, utilizing computer systems, and handling paperwork.\r\nWork is performed in a typical office setting, which may involve sitting for extended periods at a desk. Some standing, bending, and lifting light files is required.\r\nAbility to operate office equipment, such as computers, printers, scanners, and telephones is essential.\r\nWhile the role is primarily sedentary, occasional mobility within the office or to other departments for collaboration purposes may be required.\r\nHandling physical documentation, contracts, and other paperwork may be necessary, requiring good manual dexterity.\r\nHigh level of attention to detail to review contracts thoroughly, identify potential risks, and ensure accuracy in contract administration.\r\nAbility to prioritize tasks, meet deadlines, and manage multiple contracts concurrently is crucial to success in this role.\r\nThe ability to manage stress and remain composed under pressure is important.\r\nVerbal communication skills are essential for interacting with customers, vendors, and internal teams to administer contracts, clarify terms, and resolve issues.\r\nWritten communication skills are necessary for drafting contracts, preparing correspondence, and documenting contract-related information.\r\nBenefits and Compensation:\r\nThe range for this position has been established at $24 to $34 per hour and is U.S. Engineering - Service's good faith and reasonable estimate at the time of the posting. The compensation offered to the finalist selected for this role will be based on a variety of factors, including but not limited to internal equity, experience, education, specialty, and training. Compensation for this role includes a base salary complemented by commission opportunities based on the Account Managers individual sales performance and attainment of sales targets\r\nYour total compensation will go beyond the number on your paycheck. Team members are eligible for a year-end bonus based on company and/or individual performance as well as paid time off. An industry-leading benefits package, including health, dental, and vision plans, matching retirement contributions, and matching 529 contributions all add to your bottom line.\r\nThis position will be posted until April, 30th 2026.To apply, please visit https://www.usengineering.com/careers/job-postings/.\r\nCandidates must be legally authorized to work in the United States on a full-time basis without requiring future sponsorship for employment visa status.\r\nU.S. Engineering- Service is an Equal Employment Opportunity Employer and shall provide equal employment opportunities to all people in all aspects of employer-employee relations, without regard to race, color, creed, national origin, religion, sex, age, sexual orientation, gender identity, disability or veteran status.\r\nU.S. Engineering - Service is compliant with the Drug Free Workplace Act, and all offers of employment are contingent upon the completion of a pre-employment drug screen.\r\nDisclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities and job specifications required of employees so classified. U.S. Engineering reserves the right to revise as needed. The job description does not constitute a written or implied contract of employment.","company":"Us Engineering","rawCompany":"us engineering","city":"Riverside","state":"MO","isRemote":false,"isActive":false,"createdAt":"2026-04-09T13:46:04.741Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"13-1121.00","title":"Meeting, Convention, and Event Planners","slug":"meeting-convention-and-event-planners"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"}],"industries":[{"code":"811310","title":"Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance","slug":"commercial-and-industrial-machinery-and-equipment-except-automotive-and-electronic-repair-and-maintenance"},{"code":"561990","title":"All Other Support Services","slug":"all-other-support-services"},{"code":"238990","title":"All Other Specialty Trade Contractors","slug":"all-other-specialty-trade-contractors"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Contracts Coordinator","description":"Contracts Coordinator\r\nThe Contracts Coordinator is responsible for providing administrative and operational support in the preparation, review, and maintenance of mechanical service agreements. This role ensures contract compliance, accurate documentation, and efficient processing in accordance with company policies and client requirements. This role ensures contract compliance, accurate documentation, and efficient processing in accordance with company policies and client requirements. This role ensures that contracts are accurately entered, organized, and updated while supporting internal teams and customers throughout the contract lifecycle. The Contracts Specialist helps maintain compliance, improve efficiency, and provides excellent service to both internal and external partners.\r\nPrincipal Duties and Accountabilities:\r\nAssists with the setup, renewal, and management of preventive maintenance contracts within company systems.\r\nReviews contract details to ensure accuracy, completeness, and consistency prior to activation.\r\nUpdates and maintains records for contract terms, rates, inspection schedules, and billing information.\r\nMonitors active service agreements to verify inspections, renewals, and invoicing occur on schedule.\r\nMaintains well-organized and current electronic and physical contract files.\r\nAssists with monthly preventive maintenance contract billings and related documentation.\r\nPrepares and distributes reports and summaries to support contract management activities.\r\nCommunicates with internal departments and customers to clarify contract terms, resolve issues, and ensure service accuracy.\r\nSupports process improvements and contributes ideas to streamline contract administration and tracking.\r\nProvides general administrative and coordination support to the contracts and service operations team.\r\nEducation:\r\nHigh School Diploma or GED required.\r\nExperience:\r\nPrior experience with contract administration is preferred but not required.\r\nPrior experience working with a contracts administrative system preferred.\r\nMechanical Service Industry experience a plus.\r\nFamiliarity with mechanical service offerings, pricing structures, and maintenance requirements.\r\nExperience drafting, reviewing, and analyzing service agreements, ensuring accuracy, clarity, and alignment with customer requirements.\r\nExperience identifying potential contractual risks, resolving issues, and proposing necessary amendments or modifications.\r\nExperience with MS Access database preferred.Knowledge, skills, and abilities:\r\nIn-depth understanding of contract management principles and practices, including contract administration, interpretation, and negotiation.\r\nKnowledge of document requirements relevant to preventive maintenance contracts.\r\nMeticulous attention to detail in contract review and administration to identify and rectify errors, discrepancies, or ambiguities. Ensuring accuracy and adherence to contract terms and conditions.\r\nWorking knowledge of computer operations and experience with accounting systems and other relevant tools.\r\nExcellent customer service, relationship building, and professional communication skills.\r\nGood problem-solving skills.\r\nAbility to adapt to changing priorities and excel in a fast-paced work environment that includes frequent interruptions.\r\nInnovation mindset able to identify and make recommendations regarding department efficiencies.\r\nAnalytical thinking and problem-solving abilities to identify and resolve contract related issues, assess financial and operational implications, and propose effective solutions.\r\nFocus on delivering results and meeting deadlines demonstrates sense of urgency as required.\r\nProficiency in using contract management software, databases, and other relevant tools for efficient contract administration and reporting.\r\nCustomer focused mindset with a commitment to delivering exceptional service both internally and externally.\r\nPhysical and/or travel demands:\r\nThe role of the Contracts Coordinator encompasses both physical and mental demands that contribute to the successful execution of contract administration. It requires a balance of administrative tasks, analytical thinking, and effective communication skills.\r\nNo travel required.\r\nAble to work comfortably in an office environment, which may involve sitting for extended periods, utilizing computer systems, and handling paperwork.\r\nWork is performed in a typical office setting, which may involve sitting for extended periods at a desk. Some standing, bending, and lifting light files is required.\r\nAbility to operate office equipment, such as computers, printers, scanners, and telephones is essential.\r\nWhile the role is primarily sedentary, occasional mobility within the office or to other departments for collaboration purposes may be required.\r\nHandling physical documentation, contracts, and other paperwork may be necessary, requiring good manual dexterity.\r\nHigh level of attention to detail to review contracts thoroughly, identify potential risks, and ensure accuracy in contract administration.\r\nAbility to prioritize tasks, meet deadlines, and manage multiple contracts concurrently is crucial to success in this role.\r\nThe ability to manage stress and remain composed under pressure is important.\r\nVerbal communication skills are essential for interacting with customers, vendors, and internal teams to administer contracts, clarify terms, and resolve issues.\r\nWritten communication skills are necessary for drafting contracts, preparing correspondence, and documenting contract-related information.\r\nBenefits and Compensation:\r\nThe range for this position has been established at $24 to $34 per hour and is U.S. Engineering - Service's good faith and reasonable estimate at the time of the posting. The compensation offered to the finalist selected for this role will be based on a variety of factors, including but not limited to internal equity, experience, education, specialty, and training. Compensation for this role includes a base salary complemented by commission opportunities based on the Account Managers individual sales performance and attainment of sales targets\r\nYour total compensation will go beyond the number on your paycheck. Team members are eligible for a year-end bonus based on company and/or individual performance as well as paid time off. An industry-leading benefits package, including health, dental, and vision plans, matching retirement contributions, and matching 529 contributions all add to your bottom line.\r\nThis position will be posted until April, 30th 2026.To apply, please visit https://www.usengineering.com/careers/job-postings/.\r\nCandidates must be legally authorized to work in the United States on a full-time basis without requiring future sponsorship for employment visa status.\r\nU.S. Engineering- Service is an Equal Employment Opportunity Employer and shall provide equal employment opportunities to all people in all aspects of employer-employee relations, without regard to race, color, creed, national origin, religion, sex, age, sexual orientation, gender identity, disability or veteran status.\r\nU.S. Engineering - Service is compliant with the Drug Free Workplace Act, and all offers of employment are contingent upon the completion of a pre-employment drug screen.\r\nDisclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities and job specifications required of employees so classified. U.S. Engineering reserves the right to revise as needed. The job description does not constitute a written or implied contract of employment.","datePosted":"2026-04-09T13:46:04.741Z","dateModified":"2026-04-09T13:46:04.741Z","hiringOrganization":{"@type":"Organization","name":"Us Engineering","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Riverside","addressRegion":"MO","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"dd132d6ae4839e278f1e0ae7"},"url":"https://jobsearcher.com/jobs/dd132d6ae4839e278f1e0ae7"}}