{"schemaVersion":"jobsearcher.job.v1","id":"db6ba8a23663b82dca4d63ce","url":"https://jobsearcher.com/jobs/db6ba8a23663b82dca4d63ce","canonicalUrl":"https://jobsearcher.com/jobs/db6ba8a23663b82dca4d63ce","title":"Executive Assistant","description":"Insidesource DEI Statement\r\nBy nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to unleash human and business potential. We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business.\r\nJob Summary\r\nThe Executive Assistant supports Insidesources success by elevating the CEOs effectiveness and day-to-day operations. This highly visible position serves as a trusted partner and right hand to a deeply engaged CEO and other executive stakeholders, ensuring seamless execution across administrative, operational, and communication priorities.\r\nDynamic, energetic, and supremely organized, the Executive Assistant has a natural ability to anticipate needs, manage competing priorities, and operate with discretion. This is an exciting opportunity to contribute to a forward-thinking, creative, and global organization.Essential Duties and Responsibilities:\r\nExecutive Support\r\nOwn and manage the CEOs calendar, applying a strategic and holistic approach to optimize time, priorities, and impact.\r\nManage the CEOs email inbox, triaging and actioning inbound messages and drafting communications.\r\nBook travel and logistics for frequent domestic and international trips.\r\nServe as a key liaison between the CEO and internal/external stakeholders, ensuring clear and timely communication.\r\nPrepare the CEO for meetings and events by developing agendas, gathering materials, and providing briefings.\r\nAttend meetings as needed to take notes, track action items, facilitate follow-through.\r\nComplete administrative tasks such as expense reports.\r\nGreet obstacles or unexpected changes with good nature and a back-up plan, adapting quickly in our dynamic environment.\r\nServe as a friendly, knowledgeable, and firm ambassador for the CEO, protecting their time while still ensuring a positive and responsive experience for all.\r\nProvide occasional personal administrative support as needed.\r\nProvide admin support to enterprise leaders as required.\r\nRemain flexible on working location throughout the week, flexing between our Bay Area showrooms.\r\nEnterprise Support\r\nLead a revamp of Insidesources corporate travel program, and serve as the primary point of contact for employee questions going forward.\r\nOrganize Insidesources annual leadership offsite, including logistics, bookings, invites, itinerary support, etc.\r\nManage or support special projects and cross-functional initiatives as requested.\r\nProactively build relationships across the enterprise.\r\nInsidesource Core Responsibilities\r\nExemplify Insidesource values of Team First, Client Led, Change Makers, Experience Focused.\r\nParticipate in All Company Meetings and Regional Town Halls.\r\nEmbody diversity, equity, and inclusion in our Insider community and business practices.Supervisory Responsibilities\r\nNoneSkills, Knowledge, Experience Required\r\n5+ years of experience supporting a CEO, founder, or senior executive in a complex, fast-paced environment.\r\nStrong instincts around time management, prioritization, and calendaring.\r\nA natural affinity for thinking three steps ahead and planning for the unplanned.\r\nSound judgment with the confidence to make decisions, set boundaries, and guide stakeholders effectively.\r\nDemonstrates good judgement, integrity, and discretion in handling sensitive information.\r\nComfortable toggling between personal and professional admin support.\r\nPoised and polished, with a natural customer service mindset; fluid interpersonal skills and comfort interacting effectively with a wide range of people, both internal and external to Insidesource.\r\nCuriosity and a desire to learn: a broader understanding of the intricacies of Insidesource will support success in the Executive Assistant role.\r\nProficiency in Microsoft Office Suite, especially Outlook; quick to learn new tools and systems.\r\nMust hold a valid driver's license and have a car.\r\nThe anticipated salary range for this role is $95k - 120k. Actual compensation will be determined based on factors such as experience, skills, qualifications, geographic location, and internal equity.","company":"Inside Source","rawCompany":"inside source","city":"Daly City","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-05-11T02:54:58.619Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Insidesource DEI Statement\r\nBy nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to unleash human and business potential. We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business.\r\nJob Summary\r\nThe Executive Assistant supports Insidesources success by elevating the CEOs effectiveness and day-to-day operations. This highly visible position serves as a trusted partner and right hand to a deeply engaged CEO and other executive stakeholders, ensuring seamless execution across administrative, operational, and communication priorities.\r\nDynamic, energetic, and supremely organized, the Executive Assistant has a natural ability to anticipate needs, manage competing priorities, and operate with discretion. This is an exciting opportunity to contribute to a forward-thinking, creative, and global organization.Essential Duties and Responsibilities:\r\nExecutive Support\r\nOwn and manage the CEOs calendar, applying a strategic and holistic approach to optimize time, priorities, and impact.\r\nManage the CEOs email inbox, triaging and actioning inbound messages and drafting communications.\r\nBook travel and logistics for frequent domestic and international trips.\r\nServe as a key liaison between the CEO and internal/external stakeholders, ensuring clear and timely communication.\r\nPrepare the CEO for meetings and events by developing agendas, gathering materials, and providing briefings.\r\nAttend meetings as needed to take notes, track action items, facilitate follow-through.\r\nComplete administrative tasks such as expense reports.\r\nGreet obstacles or unexpected changes with good nature and a back-up plan, adapting quickly in our dynamic environment.\r\nServe as a friendly, knowledgeable, and firm ambassador for the CEO, protecting their time while still ensuring a positive and responsive experience for all.\r\nProvide occasional personal administrative support as needed.\r\nProvide admin support to enterprise leaders as required.\r\nRemain flexible on working location throughout the week, flexing between our Bay Area showrooms.\r\nEnterprise Support\r\nLead a revamp of Insidesources corporate travel program, and serve as the primary point of contact for employee questions going forward.\r\nOrganize Insidesources annual leadership offsite, including logistics, bookings, invites, itinerary support, etc.\r\nManage or support special projects and cross-functional initiatives as requested.\r\nProactively build relationships across the enterprise.\r\nInsidesource Core Responsibilities\r\nExemplify Insidesource values of Team First, Client Led, Change Makers, Experience Focused.\r\nParticipate in All Company Meetings and Regional Town Halls.\r\nEmbody diversity, equity, and inclusion in our Insider community and business practices.Supervisory Responsibilities\r\nNoneSkills, Knowledge, Experience Required\r\n5+ years of experience supporting a CEO, founder, or senior executive in a complex, fast-paced environment.\r\nStrong instincts around time management, prioritization, and calendaring.\r\nA natural affinity for thinking three steps ahead and planning for the unplanned.\r\nSound judgment with the confidence to make decisions, set boundaries, and guide stakeholders effectively.\r\nDemonstrates good judgement, integrity, and discretion in handling sensitive information.\r\nComfortable toggling between personal and professional admin support.\r\nPoised and polished, with a natural customer service mindset; fluid interpersonal skills and comfort interacting effectively with a wide range of people, both internal and external to Insidesource.\r\nCuriosity and a desire to learn: a broader understanding of the intricacies of Insidesource will support success in the Executive Assistant role.\r\nProficiency in Microsoft Office Suite, especially Outlook; quick to learn new tools and systems.\r\nMust hold a valid driver's license and have a car.\r\nThe anticipated salary range for this role is $95k - 120k. Actual compensation will be determined based on factors such as experience, skills, qualifications, geographic location, and internal equity.","datePosted":"2026-05-11T02:54:58.619Z","dateModified":"2026-05-11T02:54:58.619Z","hiringOrganization":{"@type":"Organization","name":"Inside Source","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Daly City","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"db6ba8a23663b82dca4d63ce"},"url":"https://jobsearcher.com/jobs/db6ba8a23663b82dca4d63ce"}}