{"schemaVersion":"jobsearcher.job.v1","id":"db4d98d312502c2d7ffd01bb","url":"https://jobsearcher.com/jobs/db4d98d312502c2d7ffd01bb","canonicalUrl":"https://jobsearcher.com/jobs/db4d98d312502c2d7ffd01bb","title":"Program Associate for Doctoral Programs","description":"Job Posting Information\n\nPosting Number PG194943SP\nInternal Recruitment No\nWorking Title Program Associate for Doctoral Programs\nAnticipated Hiring Range $48,000 - $50,400\nWork Schedule Monday - Friday, 8:00 am - 5:00 pm; with the option for hybrid/remote schedule\nJob Location Raleigh, NC\nDepartment College of Design\nAbout the Department\nThe College of Design offers comprehensive undergraduate and graduate study in architecture, art + design, graphic design, industrial design, and graduate studies in landscape architecture, through a range of degree programs including two doctoral degree programs in Design—the PhD and the Doctor of Design. Administratively, the College of Design’s academic units are served by four centralized support centers: Finance and Administration; Student and Academic Services; Academic Support; and External Relations.\n\nWolfpack Perks and Benefits\nAs a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.\n\nWhat we offer:\nMedical, Dental, and Vision\nFlexible Spending Account\nRetirement Programs\nDisability Plans\nLife Insurance\nAccident Plan\nPaid Time Off and Other Leave Programs\n12 Holidays Each Year\nTuition and Academic Assistance\nAnd so much more!\n\nAttain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.\n\nDisclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.\n\nEssential Job Duties\nThe University Program Associate manages the comprehensive student lifecycle for the Doctoral Programs (PhD and DDes) in the College of Design, providing expert administrative support from recruitment through graduation. Serving as the primary liaison between the Graduate School and program, this role oversees admissions compliance, degree milestone tracking, and GSSP contract administration. By coordinating fiscal operations, instructional scheduling, and marquee program events, the Coordinator ensures seamless operational success and policy alignment for both graduate and doctoral students and the college community.\n\nStudent & Faculty Services\nAdvise doctoral students (DDes and Ph.D.) on course planning, registration, and program requirements.\nOversee program communications, including listserv management and timely updates on enrollment, tuition, events and key deadlines.\nTrack student progress and milestones; coordinate with Director of Graduate Programs (DGPs) and the Graduate School; monitor exams, electronic theses and dissertations (ETD) deadlines, and degree audits to ensure compliance.\nManage the (student/applicant) application lifecycle, including international requirements (English proficiency), faculty reviews, and enrollment monitoring.\n\nProgram & Event Coordination\nPlan, schedule, and execute major graduate and doctoral program events, including Immersion Week, Symposium, defenses, forums, and professional development activities. Manage all logistics to ensure seamless event delivery.\nCoordinate and manage workshop logistics, guest speakers, and provide virtual event technical support.\nOversee communications, registration, and logisitics for co-sponsored lectures and student-focused events.\nAdministration & Technology\nMaintain accurate, up-to-date records for all active students and faculty.\nCollaborate with the Finance team and Scheduling Officer on course scheduling, instructional planning, and related administrative tasks.\nMaintain and update program websites, internal resources (Moodle), and handbooks, and stay current with university tech platforms (Google Drive, Panopto, WolfWare).\nProvide administrative support for faculty meetings, including scheduling, documenting, and distributing minutes, and maintaining faculty documentation.\nBudget, Finance & HR\nSupport budget tracking, purchasing, and assist with HR tasks as needed.\nReconcile PCards, oversee vendor payments, contracts, and honoraria, and manage purchasing for supplies and student association activities.\nAdminister fellowships, travel awards, and honoraria, ensuring timely processing and compliance with program policies.\nAssist leadership on assistantship appointments, faculty buyouts and hiring processes, coordinate doctoral contracts with HR and Budget Office, and verify student eligibility for assistantships (TA/RA).\nCollaborate with the Budget Office and Department Head’s suite to manage financial processes, budget tracking, and reporting.\nAssessment & Reporting\nCollect and manage program data (student milestones, publications, events).\nSupport university reporting and develop assessment visuals; analyze and report on admissions, retention, and graduation data; communicate policy updates to the college.\n\nOther Responsibilities\nOther responsibilities may be assigned as needed for the operation of the office.\nQualifications\n\nMinimum Experience/Education\nBachelor’s degree; or an equivalent combination of training and experience.\n\nAll degrees must be received from appropriately accredited institutions.\n\nPreferred Qualifications\nKnowledge of graduate academic policies, admissions compliance, and degree milestone tracking from enrollment through graduation.\nProficiency in managing student contracts, assistantship eligibility, and departmental financial processes like p-card purchasing and travel awards.\nProfessional experience in graduate or undergraduate student services.\nProficiency with university-level systems such as SIS, GARS, and Apply Yourself.\nExperience utilizing advanced visual or web-based software, including WordPress, InDesign, or comparable tools.\n\nRequired License or Certification\nN/A\n\nValid NC Driver's License required No\nCommercial Driver's License Required? No\nRecruitment Dates and Special Instructions\n\nJob Open Date 04/02/2026\nEarliest Close Date- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 04/09/2026\nNotice to Applicants\nPlease make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume”.\n\nSpecial Instructions\nPlease include as attachments a resume/CV, cover letter, and contact information for at least 3 professional references.\n\nIf you have any questions, please contact Newton D’Souza at nsdsouz2@ncsu.edu.\nPosition Details\n\nPosition Number 00106851\nPosition Type SHRA\nPosition Classification Band Title University Program Associate\nPosition Classification Band Level Journey\nPosition Classification Salary Range $ 35,589 - $ 64,499\nSalary Grade Equivalency NC09\nAlternate Option\nIf no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.\n\nFull Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00\nAppointment 12 Month Recurring\nMandatory Designation - Adverse Weather Non Mandatory - Adverse Weather\nMandatory Designation - Emergency Events Non Mandatory - Emergency Event\nTime Limited Position No\nTime-Limited Appointment Length (if applicable)\nDepartment Id 120101 - College of Design\nEEO\nNC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.\n\nIf you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.\n\nFinal candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.\n\nNC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.","company":"North Carolina State University","rawCompany":"northcarolinastateuniversity","city":"Raleigh","state":"NC","isRemote":false,"isActive":false,"createdAt":"2026-08-22T15:17:00.196Z","occupations":[{"code":"11-9033.00","title":"Education Administrators, Postsecondary","slug":"education-administrators-postsecondary"},{"code":"11-9039.00","title":"Education Administrators, All Other","slug":"education-administrators-all-other"},{"code":"13-1121.00","title":"Meeting, Convention, and Event Planners","slug":"meeting-convention-and-event-planners"}],"industries":[{"code":"611310","title":"Colleges, Universities, and Professional Schools","slug":"colleges-universities-and-professional-schools"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"},{"code":"611210","title":"Junior Colleges","slug":"junior-colleges"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Associate for Doctoral Programs","description":"Job Posting Information\n\nPosting Number PG194943SP\nInternal Recruitment No\nWorking Title Program Associate for Doctoral Programs\nAnticipated Hiring Range $48,000 - $50,400\nWork Schedule Monday - Friday, 8:00 am - 5:00 pm; with the option for hybrid/remote schedule\nJob Location Raleigh, NC\nDepartment College of Design\nAbout the Department\nThe College of Design offers comprehensive undergraduate and graduate study in architecture, art + design, graphic design, industrial design, and graduate studies in landscape architecture, through a range of degree programs including two doctoral degree programs in Design—the PhD and the Doctor of Design. Administratively, the College of Design’s academic units are served by four centralized support centers: Finance and Administration; Student and Academic Services; Academic Support; and External Relations.\n\nWolfpack Perks and Benefits\nAs a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.\n\nWhat we offer:\nMedical, Dental, and Vision\nFlexible Spending Account\nRetirement Programs\nDisability Plans\nLife Insurance\nAccident Plan\nPaid Time Off and Other Leave Programs\n12 Holidays Each Year\nTuition and Academic Assistance\nAnd so much more!\n\nAttain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.\n\nDisclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.\n\nEssential Job Duties\nThe University Program Associate manages the comprehensive student lifecycle for the Doctoral Programs (PhD and DDes) in the College of Design, providing expert administrative support from recruitment through graduation. Serving as the primary liaison between the Graduate School and program, this role oversees admissions compliance, degree milestone tracking, and GSSP contract administration. By coordinating fiscal operations, instructional scheduling, and marquee program events, the Coordinator ensures seamless operational success and policy alignment for both graduate and doctoral students and the college community.\n\nStudent & Faculty Services\nAdvise doctoral students (DDes and Ph.D.) on course planning, registration, and program requirements.\nOversee program communications, including listserv management and timely updates on enrollment, tuition, events and key deadlines.\nTrack student progress and milestones; coordinate with Director of Graduate Programs (DGPs) and the Graduate School; monitor exams, electronic theses and dissertations (ETD) deadlines, and degree audits to ensure compliance.\nManage the (student/applicant) application lifecycle, including international requirements (English proficiency), faculty reviews, and enrollment monitoring.\n\nProgram & Event Coordination\nPlan, schedule, and execute major graduate and doctoral program events, including Immersion Week, Symposium, defenses, forums, and professional development activities. Manage all logistics to ensure seamless event delivery.\nCoordinate and manage workshop logistics, guest speakers, and provide virtual event technical support.\nOversee communications, registration, and logisitics for co-sponsored lectures and student-focused events.\nAdministration & Technology\nMaintain accurate, up-to-date records for all active students and faculty.\nCollaborate with the Finance team and Scheduling Officer on course scheduling, instructional planning, and related administrative tasks.\nMaintain and update program websites, internal resources (Moodle), and handbooks, and stay current with university tech platforms (Google Drive, Panopto, WolfWare).\nProvide administrative support for faculty meetings, including scheduling, documenting, and distributing minutes, and maintaining faculty documentation.\nBudget, Finance & HR\nSupport budget tracking, purchasing, and assist with HR tasks as needed.\nReconcile PCards, oversee vendor payments, contracts, and honoraria, and manage purchasing for supplies and student association activities.\nAdminister fellowships, travel awards, and honoraria, ensuring timely processing and compliance with program policies.\nAssist leadership on assistantship appointments, faculty buyouts and hiring processes, coordinate doctoral contracts with HR and Budget Office, and verify student eligibility for assistantships (TA/RA).\nCollaborate with the Budget Office and Department Head’s suite to manage financial processes, budget tracking, and reporting.\nAssessment & Reporting\nCollect and manage program data (student milestones, publications, events).\nSupport university reporting and develop assessment visuals; analyze and report on admissions, retention, and graduation data; communicate policy updates to the college.\n\nOther Responsibilities\nOther responsibilities may be assigned as needed for the operation of the office.\nQualifications\n\nMinimum Experience/Education\nBachelor’s degree; or an equivalent combination of training and experience.\n\nAll degrees must be received from appropriately accredited institutions.\n\nPreferred Qualifications\nKnowledge of graduate academic policies, admissions compliance, and degree milestone tracking from enrollment through graduation.\nProficiency in managing student contracts, assistantship eligibility, and departmental financial processes like p-card purchasing and travel awards.\nProfessional experience in graduate or undergraduate student services.\nProficiency with university-level systems such as SIS, GARS, and Apply Yourself.\nExperience utilizing advanced visual or web-based software, including WordPress, InDesign, or comparable tools.\n\nRequired License or Certification\nN/A\n\nValid NC Driver's License required No\nCommercial Driver's License Required? No\nRecruitment Dates and Special Instructions\n\nJob Open Date 04/02/2026\nEarliest Close Date- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 04/09/2026\nNotice to Applicants\nPlease make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume”.\n\nSpecial Instructions\nPlease include as attachments a resume/CV, cover letter, and contact information for at least 3 professional references.\n\nIf you have any questions, please contact Newton D’Souza at nsdsouz2@ncsu.edu.\nPosition Details\n\nPosition Number 00106851\nPosition Type SHRA\nPosition Classification Band Title University Program Associate\nPosition Classification Band Level Journey\nPosition Classification Salary Range $ 35,589 - $ 64,499\nSalary Grade Equivalency NC09\nAlternate Option\nIf no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.\n\nFull Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00\nAppointment 12 Month Recurring\nMandatory Designation - Adverse Weather Non Mandatory - Adverse Weather\nMandatory Designation - Emergency Events Non Mandatory - Emergency Event\nTime Limited Position No\nTime-Limited Appointment Length (if applicable)\nDepartment Id 120101 - College of Design\nEEO\nNC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.\n\nIf you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.\n\nFinal candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.\n\nNC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.","datePosted":"2026-08-22T15:17:00.196Z","dateModified":"2026-08-22T15:17:00.196Z","hiringOrganization":{"@type":"Organization","name":"North Carolina State University","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Raleigh","addressRegion":"NC","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"db4d98d312502c2d7ffd01bb"},"url":"https://jobsearcher.com/jobs/db4d98d312502c2d7ffd01bb"}}