Accounts Payable Supervisor

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.About UsFounded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.Job SummaryThe Accounts Payable Supervisor is responsible for overseeing daily accounts payable operations, ensuring accurate and timely processing of vendor invoices, and maintaining strong internal controls. This role supports the finance department by enhancing vendor relationships, improving processes, and ensuring compliance with company policies and applicable accounting standards, including U.S. GAAP and ASPE/IFRS, as required.Key ResponsibilitiesOperational OversightSupervise day‑to‑day accounts payable activities, including invoice processing, approvals, and payment runsEnsure invoices are accurately coded, approved, and posted in accordance with company policiesMonitor AP aging and cash disbursement schedules to meet payment terms and optimize cash flowReview and approve exception items, adjustments, and manual paymentsLead, coach, and develop accounts payable staff, including workload distribution and performance managementAssist with hiring, onboarding, and training of AP team membersProvide guidance on complex transactions and resolve escalated issuesEnsure compliance with internal policies, accounting standards, and regulatory requirementsMaintain strong internal controls to prevent errors, duplicate payments, or fraudSupport internal and external audits by preparing documentation and responding to inquiriesManage vendor relationships and resolve invoice discrepancies or payment disputesPartner with Procurement, Operations, and Finance to ensure accurate and timely processingServe as the primary escalation point for accounts payable–related issuesManage periods of increased workload during month‑end and year‑end closeProcess Improvement & ReportingIdentify opportunities to improve AP efficiency, accuracy, and automationAssist with system upgrades, implementations, and process standardization initiativesPrepare and analyze accounts payable metrics and reports, including aging, KPIs, and exception trendsQualifications and ExperienceEducation & ExperienceBachelor’s degree in Accounting, Finance, or a related field (or equivalent experience)Minimum of 5 years of accounts payable experienceAt least 1–2 years of supervisory or lead experienceExperience in high‑volume AP environments preferredSkills & CompetenciesStrong knowledge of accounts payable processes and general accounting principlesProficiency with ERP systems (e.g., SAP, Oracle, NetSuite, Workday)Advanced Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and data analysisExcellent organizational, problem‑solving, and communication skillsAbility to manage deadlines and prioritize tasks in a fast‑paced environmentFamiliarity with U.S. W‑9 and 1099 reporting and/or Canadian vendor tax documentation (e.g., SIN/BIN, T4A reporting)Exceptional attention to detail and accuracyPreferred QualificationsExperience in shared services, multi‑entity, or high‑volume AP environmentsKnowledge of sales tax, GST, and HST compliance in both the U.S. and CanadaDemonstrated ability to analyze processes and recommend improvementsKey Performance Indicators (KPIs)Invoice processing accuracy and cycle timeOn‑time payment percentageAccounts payable aging metricsReduction in invoice exceptions or vendor disputesAudit findings related to AP controlsLocationHybrid work environment1–2 days per week in the Evansville, IN office for payment processingCompensation & BenefitsThe expected base salary range for this role is $85,000.00-$88,000.00 USD per year, depending on skills, experience, qualifications, and location.This role is also eligible for performance‑based bonuses and a comprehensive U.S.‑based benefits package, including:Medical, dental, and vision insurance401(k) with company matchPaid time off and company holidaysWellness programs and employee assistance resourcesProfessional development supportFor More Information, Please Review Our Full Benefits Overview.Equal Opportunity Employment StatementSalas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.Third-Party Agency NoticeSalas O’Brien does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches. Unsolicited submissions will not be eligible for placement fees.