{"schemaVersion":"jobsearcher.job.v1","id":"da18bdaa3e2bc5b2d94cd6c3","url":"https://jobsearcher.com/jobs/da18bdaa3e2bc5b2d94cd6c3","canonicalUrl":"https://jobsearcher.com/jobs/da18bdaa3e2bc5b2d94cd6c3","title":"Executive Assistant & Operations Generalist","description":"We are hiring a part-time (then full-time) Executive Assistant & Operations Generalist to work directly with the founder. A high-trust, many-hats role spanning finance admin, HR, executive assistance, AI operations, client-facing support, and team coordination.🚀 About UsAt TAS Digital, we’re a fast-growing European agency working with global e-commerce brands across the world. We’re a fully remote team of experts who are passionate about growth—both for our clients and ourselves. Our culture is built on continuous learning, collaboration, and excellence. We believe in strong client relationships, strong team relationships, and giving everyone the independence to do their best work—while working hard together toward shared goals. If you’re driven, eager to learn, and ready to make an impact, you’ll fit right in.📋 Role OverviewWe are hiring a part-time (then full-time) Executive Assistant & Operations Generalist based in Malta to work directly with the founder. This is a high-trust role for someone who can wear many hats: finance admin, HR, executive assistance, AI/operations support, client-facing support, and team coordination. The goal is to take operational work off the founder’s plate so he can focus on sales and growth.🔍 Key ResponsibilitiesFinance & InvoicingChase and organise invoices for software tools and contractorsMonitor Stripe for failed client payments and follow upCoordinate with our external bookkeeping/payroll firm in MaltaManage expenses via Revolut BusinessSupport monthly payroll and VAT complianceExecutive AssistanceCalendar management, travel and accommodation bookingInbox triage and email drafting on behalf of the founderMeeting prep, notes, and follow-upsGeneral personal-assistant tasksHR & People OpsBuild and maintain SOPs across the agencyCoordinate onboarding for new contractorsDraft contracts and manage complianceHelp build company culture and run team initiativesAI OperationsBecome the in-house expert on Claude (Cowork mode) and other AI toolsBuild skills, automations, website, and workflows in Claude Cowork to speed up the teamMaintain and update internal AI playbooksTeam & Vendor CoordinationLiaise with the team to update the website, fix small issues, and unblock work the founder would otherwise handleSet up and screen calls from Upwork and Fiverr for freelance/contractor sourcing (requires a working understanding of e-commerce marketing and creative roles)Sales & Client-FacingMeet with clients and potential clients, in person and virtually, on behalf of the founderAct as a first point of contact and “gatekeeper” — screen and pre-qualify potential clients before they reach the founder or sales teamRun initial discovery/screening conversations to assess fit and gather key details, so only qualified prospects move forwardSpeak with clients about invoicing, payments, and financial matters, handling routine questions and following up professionallyRepresent the agency in a polished, trustworthy way and build rapport with clients and prospects🎯 What We’re Looking For2+ years in an EA, operations, HR, or office manager roleStrong admin skills; comfortable with Stripe, Revolut, and invoicing toolsExcellent written and spoken EnglishConfident and professional in client-facing and sales conversations, both in person and online — comfortable screening and pre-qualifying prospectsSkilled with AI, web design, design, communication, and willingness to learn Claude/Cowork deeplyWorking understanding of digital marketing, e-commerce, or agency life is a strong plusHighly organised, proactive, discreet, and trustworthy💰 What You’ll GetA clear growth path from part-time to full-time as the role proves outDirect access to the founder — high trust, high ownership, no bureaucracyCourses and educational incentives to grow your skillsHands-on experience with cutting-edge AI tools and workflows (Claude, Cowork, automations)Learning everything there is about eCommerce growth, advertising strategies, and how a digital agency works from the inside outThe potential to mold and grow the culture and processes in the companyA no-ego environment","company":"Dmk Tribe","rawCompany":"dmk tribe","city":"Athol","state":"KS","isRemote":false,"isActive":false,"createdAt":"2026-07-05T09:22:12.047Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"}],"industries":[{"code":"541611","title":"Administrative Management and General Management Consulting Services","slug":"administrative-management-and-general-management-consulting-services"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant & Operations Generalist","description":"We are hiring a part-time (then full-time) Executive Assistant & Operations Generalist to work directly with the founder. A high-trust, many-hats role spanning finance admin, HR, executive assistance, AI operations, client-facing support, and team coordination.🚀 About UsAt TAS Digital, we’re a fast-growing European agency working with global e-commerce brands across the world. We’re a fully remote team of experts who are passionate about growth—both for our clients and ourselves. Our culture is built on continuous learning, collaboration, and excellence. We believe in strong client relationships, strong team relationships, and giving everyone the independence to do their best work—while working hard together toward shared goals. If you’re driven, eager to learn, and ready to make an impact, you’ll fit right in.📋 Role OverviewWe are hiring a part-time (then full-time) Executive Assistant & Operations Generalist based in Malta to work directly with the founder. This is a high-trust role for someone who can wear many hats: finance admin, HR, executive assistance, AI/operations support, client-facing support, and team coordination. The goal is to take operational work off the founder’s plate so he can focus on sales and growth.🔍 Key ResponsibilitiesFinance & InvoicingChase and organise invoices for software tools and contractorsMonitor Stripe for failed client payments and follow upCoordinate with our external bookkeeping/payroll firm in MaltaManage expenses via Revolut BusinessSupport monthly payroll and VAT complianceExecutive AssistanceCalendar management, travel and accommodation bookingInbox triage and email drafting on behalf of the founderMeeting prep, notes, and follow-upsGeneral personal-assistant tasksHR & People OpsBuild and maintain SOPs across the agencyCoordinate onboarding for new contractorsDraft contracts and manage complianceHelp build company culture and run team initiativesAI OperationsBecome the in-house expert on Claude (Cowork mode) and other AI toolsBuild skills, automations, website, and workflows in Claude Cowork to speed up the teamMaintain and update internal AI playbooksTeam & Vendor CoordinationLiaise with the team to update the website, fix small issues, and unblock work the founder would otherwise handleSet up and screen calls from Upwork and Fiverr for freelance/contractor sourcing (requires a working understanding of e-commerce marketing and creative roles)Sales & Client-FacingMeet with clients and potential clients, in person and virtually, on behalf of the founderAct as a first point of contact and “gatekeeper” — screen and pre-qualify potential clients before they reach the founder or sales teamRun initial discovery/screening conversations to assess fit and gather key details, so only qualified prospects move forwardSpeak with clients about invoicing, payments, and financial matters, handling routine questions and following up professionallyRepresent the agency in a polished, trustworthy way and build rapport with clients and prospects🎯 What We’re Looking For2+ years in an EA, operations, HR, or office manager roleStrong admin skills; comfortable with Stripe, Revolut, and invoicing toolsExcellent written and spoken EnglishConfident and professional in client-facing and sales conversations, both in person and online — comfortable screening and pre-qualifying prospectsSkilled with AI, web design, design, communication, and willingness to learn Claude/Cowork deeplyWorking understanding of digital marketing, e-commerce, or agency life is a strong plusHighly organised, proactive, discreet, and trustworthy💰 What You’ll GetA clear growth path from part-time to full-time as the role proves outDirect access to the founder — high trust, high ownership, no bureaucracyCourses and educational incentives to grow your skillsHands-on experience with cutting-edge AI tools and workflows (Claude, Cowork, automations)Learning everything there is about eCommerce growth, advertising strategies, and how a digital agency works from the inside outThe potential to mold and grow the culture and processes in the companyA no-ego environment","datePosted":"2026-07-05T09:22:12.047Z","dateModified":"2026-07-05T09:22:12.047Z","hiringOrganization":{"@type":"Organization","name":"Dmk Tribe","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Athol","addressRegion":"KS","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"da18bdaa3e2bc5b2d94cd6c3"},"url":"https://jobsearcher.com/jobs/da18bdaa3e2bc5b2d94cd6c3"}}