{"schemaVersion":"jobsearcher.job.v1","id":"d9cee68e1f6b8d6c6985e243","url":"https://jobsearcher.com/jobs/d9cee68e1f6b8d6c6985e243","canonicalUrl":"https://jobsearcher.com/jobs/d9cee68e1f6b8d6c6985e243","title":"Administrative Coordinator","description":"Who are we?\r\nPolyconcept North America (PCNA) is the industrys biggest and most diverse offering of promotional products and decoration services. At PCNA, we dont just create products we inspire brand experiences. Join our team and be part of a company where you can make a mark, build something meaningful, and grow in your career while helping brands leave lasting impressions.\r\nWhat we offer you\r\nComprehensive healthcare and benefits packages! The health and wellness of our employees is important to us, which is why we offer benefit options including medical, vision, dental, disability, and more\r\nFlexible scheduling\r\n401k Matching\r\nGenerous Paid Time Off and Paid Holidays\r\nPCNA Cares Share Fund donating to teammates in times of need\r\nWhy you will make it your career\r\nWe invest heavily in modernization, operating more efficiently with cutting edge digital technology\r\nWe value our employees contributions in a collaborative and inclusive work environment\r\nOur culture encourages listening, understanding and a sense of empathy makes PCNA stronger\r\nOur Values\r\nDelight Customers: Treat our customers the way youd like to be treated.\r\nWork Smart: Time is valuable. Focus on the things that can have the biggest impact on our business and customers. Be inquisitive and innovative.\r\nThink Team: Work together to get the job done. Be inclusive and collaborative.\r\nOwn It: Be accountable. Embrace challenges as opportunities, roll up your sleeves and make it happen.\r\nSay It Like It Is: Be candid, honest and respectful. Offer constructive insights and welcome others input.\r\nOur Businesses\r\nLeeds is the premier supplier of high-quality promotional products, with goods ranging from pens and drinkware to bags and mobile tech. Bullet is a leading supplier of low-price promotional products, offering deep inventory, reliable service and 24-hour turnaround. Trimark, a member of PCNA, is a leading developer and manufacturer of logo'd apparel for the Canadian and U.S. promotional industries. Trimark sells logo'd apparel across 6 different categories: Polos, T-Shirts and Tops, Woven Shirts, Knits and Fleece, Jackets, and Accessories, including Headwear. At JournalBooks, we believe in creative minds working together to create something truly unique in journals and planners. ETS has always sought to provide the very best in service, product selection, printing capabilities and competitive pricing, focused on drinkware, ETS offers a broad range of high-quality drinkware categories. Spokes print-on-demand solutions and premium product assortment are standing by to help expand your inventory and fulfill your event and gifting needs!\r\nThe Position\r\nThe Marketing Administrative Coordinator supports both the financial operations and execution of PCNAs marketing initiatives. This role is responsible for managing purchase orders, tracking expenses, and supporting monthly budget oversight, while also coordinating national tradeshows, internal and external events, and marketing projects as needed.\r\nThis position ensures strong financial discipline and seamless operational execution from planning through follow-up. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional organizational and administrative skills, and takes ownership of details that keep marketing initiatives on track and on budget.\r\nKey Responsibilities\r\nBudget Management\r\nManage purchase orders and capex submissions for the marketing team\r\nManage purchase card for marketing expenses across the team\r\nTrack monthly marketing expenses and reconcile to budget tracker to ensure alignment with approved budgets\r\nMaintain organized documentation and vendor records for renewals and payments\r\nTeam Administrative Management\r\nManage logistics for team meetings (hotel, transportation, meeting space, communications)\r\nAssist with onboarding of new marketing employees\r\nManage marketing email groups and ensure access to MarTech platforms\r\nOrder samples as needed for team\r\nSupport logistics for meetings and events as needed, including venue coordination and materials\r\nTradeshows & Events\r\nCoordinate event ordering product, signage, and accessories\r\nCoordinate event shipping and packing of product and booth materials\r\nCoordinate staff logistics and travel details\r\nOrder and manage branded giveaways and apparel\r\nMarketing & Content Support\r\nAssist with proofing of marketing collateral (flyers, brochures, signage, etc.)\r\nPrepare and review product and pricing data files to ensure accuracy in marketing materials\r\nSkills and Knowledge\r\nStrong organizational and project management skills\r\nExperience managing POs and reconciling spend and budgets\r\nHigh attention to detail, particularly with financial tracking and data accuracy\r\nStrong written and verbal communication skills\r\nProficiency in Microsoft Office with strong proficiency in Excel\r\nExperience supporting tradeshows, events, or executive-level administrative functions preferred\r\nMinimum Qualifications\r\n3+ years of experience in marketing coordination, executive assistant, or related role\r\nExperience managing budgets, expenses, or purchase orders\r\nExperience managing spreadsheets in Excel\r\nBachelors degree in Marketing, Business, Communications or related field preferred (or equivalent professional experience)\r\nPCNA is an equal opportunity employer. PCNA provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics, or any characteristic applicable under state, federal and local laws.\r\nFraud Disclaimer:\r\nPCNA is aware of recruitment scams in which individuals are falsely claiming to represent our company and/or our employees. All legitimate communication from PCNA will come from our Applicant Tracking System, LinkedIn Recruiter, or a verified PCNA email address ending in @pcna(.)com. We do NOT conduct interviews via instant messaging platforms like Skype or request sensitive personal information early in the hiring process. If you receive a message that seems suspicious, we recommend verifying its legitimacy and immediately reporting any fraudulent activity.","company":"Pcna","rawCompany":"pcna","city":"Braddock","state":"PA","isRemote":false,"isActive":false,"createdAt":"2026-05-01T01:24:53.254Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"13-1121.00","title":"Meeting, Convention, and Event Planners","slug":"meeting-convention-and-event-planners"}],"industries":[{"code":"541890","title":"Other Services Related to Advertising","slug":"other-services-related-to-advertising"},{"code":"541870","title":"Advertising Material Distribution Services","slug":"advertising-material-distribution-services"},{"code":"561990","title":"All Other Support Services","slug":"all-other-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Coordinator","description":"Who are we?\r\nPolyconcept North America (PCNA) is the industrys biggest and most diverse offering of promotional products and decoration services. At PCNA, we dont just create products we inspire brand experiences. Join our team and be part of a company where you can make a mark, build something meaningful, and grow in your career while helping brands leave lasting impressions.\r\nWhat we offer you\r\nComprehensive healthcare and benefits packages! The health and wellness of our employees is important to us, which is why we offer benefit options including medical, vision, dental, disability, and more\r\nFlexible scheduling\r\n401k Matching\r\nGenerous Paid Time Off and Paid Holidays\r\nPCNA Cares Share Fund donating to teammates in times of need\r\nWhy you will make it your career\r\nWe invest heavily in modernization, operating more efficiently with cutting edge digital technology\r\nWe value our employees contributions in a collaborative and inclusive work environment\r\nOur culture encourages listening, understanding and a sense of empathy makes PCNA stronger\r\nOur Values\r\nDelight Customers: Treat our customers the way youd like to be treated.\r\nWork Smart: Time is valuable. Focus on the things that can have the biggest impact on our business and customers. Be inquisitive and innovative.\r\nThink Team: Work together to get the job done. Be inclusive and collaborative.\r\nOwn It: Be accountable. Embrace challenges as opportunities, roll up your sleeves and make it happen.\r\nSay It Like It Is: Be candid, honest and respectful. Offer constructive insights and welcome others input.\r\nOur Businesses\r\nLeeds is the premier supplier of high-quality promotional products, with goods ranging from pens and drinkware to bags and mobile tech. Bullet is a leading supplier of low-price promotional products, offering deep inventory, reliable service and 24-hour turnaround. Trimark, a member of PCNA, is a leading developer and manufacturer of logo'd apparel for the Canadian and U.S. promotional industries. Trimark sells logo'd apparel across 6 different categories: Polos, T-Shirts and Tops, Woven Shirts, Knits and Fleece, Jackets, and Accessories, including Headwear. At JournalBooks, we believe in creative minds working together to create something truly unique in journals and planners. ETS has always sought to provide the very best in service, product selection, printing capabilities and competitive pricing, focused on drinkware, ETS offers a broad range of high-quality drinkware categories. Spokes print-on-demand solutions and premium product assortment are standing by to help expand your inventory and fulfill your event and gifting needs!\r\nThe Position\r\nThe Marketing Administrative Coordinator supports both the financial operations and execution of PCNAs marketing initiatives. This role is responsible for managing purchase orders, tracking expenses, and supporting monthly budget oversight, while also coordinating national tradeshows, internal and external events, and marketing projects as needed.\r\nThis position ensures strong financial discipline and seamless operational execution from planning through follow-up. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional organizational and administrative skills, and takes ownership of details that keep marketing initiatives on track and on budget.\r\nKey Responsibilities\r\nBudget Management\r\nManage purchase orders and capex submissions for the marketing team\r\nManage purchase card for marketing expenses across the team\r\nTrack monthly marketing expenses and reconcile to budget tracker to ensure alignment with approved budgets\r\nMaintain organized documentation and vendor records for renewals and payments\r\nTeam Administrative Management\r\nManage logistics for team meetings (hotel, transportation, meeting space, communications)\r\nAssist with onboarding of new marketing employees\r\nManage marketing email groups and ensure access to MarTech platforms\r\nOrder samples as needed for team\r\nSupport logistics for meetings and events as needed, including venue coordination and materials\r\nTradeshows & Events\r\nCoordinate event ordering product, signage, and accessories\r\nCoordinate event shipping and packing of product and booth materials\r\nCoordinate staff logistics and travel details\r\nOrder and manage branded giveaways and apparel\r\nMarketing & Content Support\r\nAssist with proofing of marketing collateral (flyers, brochures, signage, etc.)\r\nPrepare and review product and pricing data files to ensure accuracy in marketing materials\r\nSkills and Knowledge\r\nStrong organizational and project management skills\r\nExperience managing POs and reconciling spend and budgets\r\nHigh attention to detail, particularly with financial tracking and data accuracy\r\nStrong written and verbal communication skills\r\nProficiency in Microsoft Office with strong proficiency in Excel\r\nExperience supporting tradeshows, events, or executive-level administrative functions preferred\r\nMinimum Qualifications\r\n3+ years of experience in marketing coordination, executive assistant, or related role\r\nExperience managing budgets, expenses, or purchase orders\r\nExperience managing spreadsheets in Excel\r\nBachelors degree in Marketing, Business, Communications or related field preferred (or equivalent professional experience)\r\nPCNA is an equal opportunity employer. PCNA provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics, or any characteristic applicable under state, federal and local laws.\r\nFraud Disclaimer:\r\nPCNA is aware of recruitment scams in which individuals are falsely claiming to represent our company and/or our employees. All legitimate communication from PCNA will come from our Applicant Tracking System, LinkedIn Recruiter, or a verified PCNA email address ending in @pcna(.)com. We do NOT conduct interviews via instant messaging platforms like Skype or request sensitive personal information early in the hiring process. If you receive a message that seems suspicious, we recommend verifying its legitimacy and immediately reporting any fraudulent activity.","datePosted":"2026-05-01T01:24:53.254Z","dateModified":"2026-05-01T01:24:53.254Z","hiringOrganization":{"@type":"Organization","name":"Pcna","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Braddock","addressRegion":"PA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"d9cee68e1f6b8d6c6985e243"},"url":"https://jobsearcher.com/jobs/d9cee68e1f6b8d6c6985e243"}}