{"schemaVersion":"jobsearcher.job.v1","id":"d95ef28ef2531a99ee531f2e","url":"https://jobsearcher.com/jobs/d95ef28ef2531a99ee531f2e","canonicalUrl":"https://jobsearcher.com/jobs/d95ef28ef2531a99ee531f2e","title":"Project Administrator","description":"UES is seeking a Project Administrator for the Riverside, CA branch. The PA will assist Project Managers with all administrative and project-relates tasks.\n\nThe ideal candidate will be efficient, collaborative, and customer service-oriented. As well as possess great organizational and time-management skills, and able to uphold a high-level of professionalism.\n\nStarting pay $25/hr.\nPay is negotiable based on experience, education, and/or certifications\nPre-Construction Phase:\nComplete Project Setup checklist, including creating project folder on UES server or SharePoint\nComplete Project Setup in Operational/LIMS platform\nResponsible for project setup in company Enterprise Resource Planning (ERP) software, including rate table\nResponsible to collect and download to the project folder all project documents including but not limited to contract/subcontract, plans, specifications, construction schedule and permit numbers\nResponsible for ensuring all project contract requirements (i.e., W9, insurance, preliminary lien notice, etc.) are completed in coordination with project manager\nCoordinate and maintain inspector registration and/or certification as required by project and local jurisdiction.\nResponsible for ensuring that branch has a current business license for the project location.\nCoordinate with PM as needed to assist with subcontract documents\nFile any lien notices and paperwork as necessary and determined by PM\nAccompany the PM, when requested, to the pre-construction site meeting to assist with preliminary document control efforts\nConstruction Phase:\nResponsible to track and collect all daily inspection reports from assigned inspectors/technicians\nResponsible to validate field technician and inspector time entry with daily field reports (PM will approve time)\nCollect all subcontract and third-party service invoices for review and approval by PM, and once approved, submit to Accounts Payable\nMaintain Accounts Payable log or similar in ERP\nCompile all invoice backup, including timesheets and field and lab reports, etc.\nWeekly interactive Billing, including audits, rate changes, project expenses, lab testing, and third-party subcontract\nRevise and correct invoices per project manager direction\nPrepare monthly invoices for PM approval and post in the ERP system\nPrepare write-off report for PM and branch manager\nPrepare unbilled report for PM and branch manager\nTrack budget and keep project managers informed of projects exceeding 70% of executed contract amount\nPrepare draft change orders for project manager review and approval\nSend invoices to the clients on a timely manner\nConfirm receipt of invoices withing 5 days of issuing and sending invoices\nFollow up with clients on payments 15 days after issuing and sending invoices\nNotify project managers of any concerns by the clients regarding project invoice\nMaintain and update project files including daily reports and lab results\nResponsible for document control, including uploading or delivering daily reports and lab results to project stakeholders, owners, developers, construction managers, and design professionals\nMaintain Non-Conformance Log and coordinate with project manager to document resolution.\nAccompany the PM, when requested, to construction site meetings to assist with project document control efforts\nPost-Construction Phase:\nCompile final report package, including all project inspection and laboratory reports and/or jurisdiction having authority (JHA, DSA, HCAI, if required) for delivery to the client upon project completion\nClose project within ERP upon receipt of final payment and release by PM\nRequired Qualifications:\nPrior administrative experience with a construction or engineering company\nValid driver's license, with good driving record\nProficiency with MS Office programs\n\nPreferred Qualifications:\n2+ yrs. of administrative experience in construction or engineering\nPrevious experience as a Project Coordinator and/or Project administrator\nExperience using ERP systems and Deltek Vision\nExpert or advanced-level user of Microsoft Word, and proficient user of all other MS office applications\nAbout UES\n\nUES is a national leader in Geotechnical Engineering, Construction Materials Testing and Inspection, Building Code Compliance, Environmental Consulting, Occupational Health & Safety, Virtual Design Consulting, and Building Envelope. With over 3,400 team members across 70+ branches in the United States, UES provides essential engineering services to some of the most prominent and significant projects in the country. As the #1 fastest growing AEC firm on The Zweig Group’s Hot Firm list in 2021 and 2022, UES is poised to lead our industry into the future.\n\nOur Team Members\n\nOur team members bring unique skill sets, licenses and certifications, and experience to our firm, which diversifies our team and allows us to provide a wide variety of services uniquely grounded in excellence. Our team STRIVES to uphold our core values of safety, teamwork, responsiveness, integrity, value, and excellence to ensure we meet client expectations, support our communities, and build a strong, reliable team. Our UES team members are kind, passionate, and driven, which creates collaborative workspaces and a sense of camaraderie among our team members. At UES, we are eager to hire, teach, and train the next generation of industry leaders and learn from the expertise of each team member who walks through our doors. To learn more about UES, visit teamues.com\n\nOur Benefits\n\nWe understand that our team members are the glue that holds our business together. We value the individual contributions of each person, and we show this by offering comprehensive benefits, including medical insurance options, PTO, paid holidays, tuition reimbursement, and so much more. If you have additional questions about our benefits, please contact our Recruitment team at westcareers@teamues.com\n\nCheck out our website: UES\nFollow us on social media: LinkedIn \\u007C Facebook \\u007C Instagram \\u007C Twitter \\u007C YouTube\n#GroundedInExcellence\n\nEEO/AA/Disability/Veteran Universal Engineering Sciences is a Drug-Free Workplace. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.","company":"Universal Engineering Sciences","rawCompany":"universal engineering sciences","city":"Riverside","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-04-12T20:44:54.674Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"11-9021.00","title":"Construction Managers","slug":"construction-managers"}],"industries":[{"code":"237990","title":"Other Heavy and Civil Engineering Construction","slug":"other-heavy-and-civil-engineering-construction"},{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"541330","title":"Engineering Services","slug":"engineering-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Project Administrator","description":"UES is seeking a Project Administrator for the Riverside, CA branch. The PA will assist Project Managers with all administrative and project-relates tasks.\n\nThe ideal candidate will be efficient, collaborative, and customer service-oriented. As well as possess great organizational and time-management skills, and able to uphold a high-level of professionalism.\n\nStarting pay $25/hr.\nPay is negotiable based on experience, education, and/or certifications\nPre-Construction Phase:\nComplete Project Setup checklist, including creating project folder on UES server or SharePoint\nComplete Project Setup in Operational/LIMS platform\nResponsible for project setup in company Enterprise Resource Planning (ERP) software, including rate table\nResponsible to collect and download to the project folder all project documents including but not limited to contract/subcontract, plans, specifications, construction schedule and permit numbers\nResponsible for ensuring all project contract requirements (i.e., W9, insurance, preliminary lien notice, etc.) are completed in coordination with project manager\nCoordinate and maintain inspector registration and/or certification as required by project and local jurisdiction.\nResponsible for ensuring that branch has a current business license for the project location.\nCoordinate with PM as needed to assist with subcontract documents\nFile any lien notices and paperwork as necessary and determined by PM\nAccompany the PM, when requested, to the pre-construction site meeting to assist with preliminary document control efforts\nConstruction Phase:\nResponsible to track and collect all daily inspection reports from assigned inspectors/technicians\nResponsible to validate field technician and inspector time entry with daily field reports (PM will approve time)\nCollect all subcontract and third-party service invoices for review and approval by PM, and once approved, submit to Accounts Payable\nMaintain Accounts Payable log or similar in ERP\nCompile all invoice backup, including timesheets and field and lab reports, etc.\nWeekly interactive Billing, including audits, rate changes, project expenses, lab testing, and third-party subcontract\nRevise and correct invoices per project manager direction\nPrepare monthly invoices for PM approval and post in the ERP system\nPrepare write-off report for PM and branch manager\nPrepare unbilled report for PM and branch manager\nTrack budget and keep project managers informed of projects exceeding 70% of executed contract amount\nPrepare draft change orders for project manager review and approval\nSend invoices to the clients on a timely manner\nConfirm receipt of invoices withing 5 days of issuing and sending invoices\nFollow up with clients on payments 15 days after issuing and sending invoices\nNotify project managers of any concerns by the clients regarding project invoice\nMaintain and update project files including daily reports and lab results\nResponsible for document control, including uploading or delivering daily reports and lab results to project stakeholders, owners, developers, construction managers, and design professionals\nMaintain Non-Conformance Log and coordinate with project manager to document resolution.\nAccompany the PM, when requested, to construction site meetings to assist with project document control efforts\nPost-Construction Phase:\nCompile final report package, including all project inspection and laboratory reports and/or jurisdiction having authority (JHA, DSA, HCAI, if required) for delivery to the client upon project completion\nClose project within ERP upon receipt of final payment and release by PM\nRequired Qualifications:\nPrior administrative experience with a construction or engineering company\nValid driver's license, with good driving record\nProficiency with MS Office programs\n\nPreferred Qualifications:\n2+ yrs. of administrative experience in construction or engineering\nPrevious experience as a Project Coordinator and/or Project administrator\nExperience using ERP systems and Deltek Vision\nExpert or advanced-level user of Microsoft Word, and proficient user of all other MS office applications\nAbout UES\n\nUES is a national leader in Geotechnical Engineering, Construction Materials Testing and Inspection, Building Code Compliance, Environmental Consulting, Occupational Health & Safety, Virtual Design Consulting, and Building Envelope. With over 3,400 team members across 70+ branches in the United States, UES provides essential engineering services to some of the most prominent and significant projects in the country. As the #1 fastest growing AEC firm on The Zweig Group’s Hot Firm list in 2021 and 2022, UES is poised to lead our industry into the future.\n\nOur Team Members\n\nOur team members bring unique skill sets, licenses and certifications, and experience to our firm, which diversifies our team and allows us to provide a wide variety of services uniquely grounded in excellence. Our team STRIVES to uphold our core values of safety, teamwork, responsiveness, integrity, value, and excellence to ensure we meet client expectations, support our communities, and build a strong, reliable team. Our UES team members are kind, passionate, and driven, which creates collaborative workspaces and a sense of camaraderie among our team members. At UES, we are eager to hire, teach, and train the next generation of industry leaders and learn from the expertise of each team member who walks through our doors. To learn more about UES, visit teamues.com\n\nOur Benefits\n\nWe understand that our team members are the glue that holds our business together. We value the individual contributions of each person, and we show this by offering comprehensive benefits, including medical insurance options, PTO, paid holidays, tuition reimbursement, and so much more. If you have additional questions about our benefits, please contact our Recruitment team at westcareers@teamues.com\n\nCheck out our website: UES\nFollow us on social media: LinkedIn \\u007C Facebook \\u007C Instagram \\u007C Twitter \\u007C YouTube\n#GroundedInExcellence\n\nEEO/AA/Disability/Veteran Universal Engineering Sciences is a Drug-Free Workplace. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.","datePosted":"2026-04-12T20:44:54.674Z","dateModified":"2026-04-12T20:44:54.674Z","hiringOrganization":{"@type":"Organization","name":"Universal Engineering Sciences","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Riverside","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"d95ef28ef2531a99ee531f2e"},"url":"https://jobsearcher.com/jobs/d95ef28ef2531a99ee531f2e"}}