{"schemaVersion":"jobsearcher.job.v1","id":"d86f20fcb2e585baa3e8727a","url":"https://jobsearcher.com/jobs/d86f20fcb2e585baa3e8727a","canonicalUrl":"https://jobsearcher.com/jobs/d86f20fcb2e585baa3e8727a","title":"Document Controller","description":"*Overview*\n\n*Document Controller & Post-Closing Specialist*\n\n*Location:* On-Site – Pickerington, OH\n*Job Type:* Full-Time, Permanent\n*Salary Range:* $50,000 - $60,000 per year (Depending on experience)\n\n*Position Overview*\n\nWe are seeking a detail-oriented, highly organized *Document Controller & Post-Closing Specialist* to join our team on-site in Pickerington, Ohio. In this role, you will heavily utilize *Qualia* and *Simplifile* to conduct thorough post-closing file audits and manage the critical legal recording process across *multiple states*. The ideal candidate ensures total document compliance and maintains near-zero rejection rates from county recorder offices.\n\n*Key Responsibilities*\n\n* *Audit Closing Files:* Review signed closing packages originals in office and within *Qualia* for missing signatures, notarization errors, and overall compliance.\n* *Manage Recording Processes:* Submit deeds, mortgages, and legal instruments electronically via *Simplifile*, and manage manual mail-away systems for non-electronic counties.\n* *Multi-State Compliance:* Research, track, and apply differing county-level recording statutes, fee structures, and formatting rules across multiple states.\n* *Track Trailing Documents:* Retrieve, log, and file final title policies and recorded instruments into *Qualia*.\n* *Resolve Rejections:* Communicate directly with county clerks and title agents to correct and re-submit rejected documents rapidly.\n\n*Required Qualifications*\n\n* *Software Expertise:* Hands-on, proficient experience using *Qualia* and *Simplifile* is highly preferred.\n* *Experience:* Minimum 2–3 years of mortgage post-closing, title operations, or real estate legal document control experience.\n* *Multi-State Knowledge:* Proven experience navigating diverse recording requirements across multiple states and jurisdictions.\n* *Core Skills:* Exceptional attention to detail, strong legal document reading comprehension, and strict adherence to deadlines.\n* *Work Environment:* Ability to work *100% on-site* in our Pickerington, OH office and collaborate effectively with the internal team.\n\n*Benefits*\n\n* Competitive salary ($50k–$60k base).\n* Comprehensive health, dental, and vision benefits.\n* 401(k) retirement plan with company match.\n* Paid time off (PTO) and observed holidays.\n\nPay: $50,000.00 - $60,000.00 per year\n\nBenefits:\n* Dental insurance\n* Health insurance\n* Vision insurance\n\nWork Location: In person","company":"Total Title Services","rawCompany":"total title services","city":"Pickerington","state":"OH","isRemote":false,"isActive":false,"createdAt":"2026-08-31T11:32:43.186Z","occupations":[{"code":"15-1299.03","title":"Document Management Specialists","slug":"document-management-specialists"},{"code":"23-2093.00","title":"Title Examiners, Abstractors, and Searchers","slug":"title-examiners-abstractors-and-searchers"},{"code":"43-4199.00","title":"Information and Record Clerks, All Other","slug":"information-and-record-clerks-all-other"}],"industries":[{"code":"541191","title":"Title Abstract and Settlement Offices","slug":"title-abstract-and-settlement-offices"},{"code":"531390","title":"Other Activities Related to Real Estate","slug":"other-activities-related-to-real-estate"},{"code":"561410","title":"Document Preparation Services","slug":"document-preparation-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Document Controller","description":"*Overview*\n\n*Document Controller & Post-Closing Specialist*\n\n*Location:* On-Site – Pickerington, OH\n*Job Type:* Full-Time, Permanent\n*Salary Range:* $50,000 - $60,000 per year (Depending on experience)\n\n*Position Overview*\n\nWe are seeking a detail-oriented, highly organized *Document Controller & Post-Closing Specialist* to join our team on-site in Pickerington, Ohio. In this role, you will heavily utilize *Qualia* and *Simplifile* to conduct thorough post-closing file audits and manage the critical legal recording process across *multiple states*. The ideal candidate ensures total document compliance and maintains near-zero rejection rates from county recorder offices.\n\n*Key Responsibilities*\n\n* *Audit Closing Files:* Review signed closing packages originals in office and within *Qualia* for missing signatures, notarization errors, and overall compliance.\n* *Manage Recording Processes:* Submit deeds, mortgages, and legal instruments electronically via *Simplifile*, and manage manual mail-away systems for non-electronic counties.\n* *Multi-State Compliance:* Research, track, and apply differing county-level recording statutes, fee structures, and formatting rules across multiple states.\n* *Track Trailing Documents:* Retrieve, log, and file final title policies and recorded instruments into *Qualia*.\n* *Resolve Rejections:* Communicate directly with county clerks and title agents to correct and re-submit rejected documents rapidly.\n\n*Required Qualifications*\n\n* *Software Expertise:* Hands-on, proficient experience using *Qualia* and *Simplifile* is highly preferred.\n* *Experience:* Minimum 2–3 years of mortgage post-closing, title operations, or real estate legal document control experience.\n* *Multi-State Knowledge:* Proven experience navigating diverse recording requirements across multiple states and jurisdictions.\n* *Core Skills:* Exceptional attention to detail, strong legal document reading comprehension, and strict adherence to deadlines.\n* *Work Environment:* Ability to work *100% on-site* in our Pickerington, OH office and collaborate effectively with the internal team.\n\n*Benefits*\n\n* Competitive salary ($50k–$60k base).\n* Comprehensive health, dental, and vision benefits.\n* 401(k) retirement plan with company match.\n* Paid time off (PTO) and observed holidays.\n\nPay: $50,000.00 - $60,000.00 per year\n\nBenefits:\n* Dental insurance\n* Health insurance\n* Vision insurance\n\nWork Location: In person","datePosted":"2026-08-31T11:32:43.186Z","dateModified":"2026-08-31T11:32:43.186Z","hiringOrganization":{"@type":"Organization","name":"Total Title Services","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Pickerington","addressRegion":"OH","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"d86f20fcb2e585baa3e8727a"},"url":"https://jobsearcher.com/jobs/d86f20fcb2e585baa3e8727a"}}