Office Coordinator

Marco is seeking the right candidate to our Marco team as an Office Coordinator, responsible for the general office management and supporting HR with various job duties. The ideal candidate is someone with a professional, positive, can-do attitude, interested in employee engagement activities to help drive a positive, engaging environment at our Minnetonka site. Outside of the general office tasks, as this position also supports HR, experience and comfort dealing with confidential information is required.Essential FunctionsManagement of site:Greet visitors and create and maintain a professional environment in client facing areas of the officeSupport the organization with onsite meetings including scheduling, room preparation and cateringEnsure conference rooms are stocked with determined itemsPlan and organize office activities, internal communications and special local and company eventsGeneral office items:Distribute incoming and prepare outgoing mail. Receive and send deliveries and packages.Direct incoming faxes to the correct recipient and respond to messages received in the receptionist inbox.Maintain and order office supplies for in-house useManage onsite equipment including copiers, food/coffee equipment, coordinating maintenance when neededSupport the site with ad hoc requests when needed/assignedAvailable for back up support for incoming calls when neededHuman Resource Coordination:Assist recruiters and hiring managers with sourcing, posting job ads, and conducting phone screensCoordinate candidate communication and scheduling interviewsSupport onboarding and offboarding activities for Marco staffing (full time, part time, offshore and contract personnel)Assist in a variety of HR initiatives including unemployment claims, data collection and distribution, training projects, presentation development, etc.Company and HR projects as assigned.Act in accordance with Marco policies and procedures as set forth in the Employee Handbook.Perform other related duties as assigned.QualificationsEducation and ExperienceHigh school diploma required.Previous administration, human resource support or customer service experience preferred.Required Skills Proficiency with business collaboration tools such as MS Office applications, Outlook, and company and client specific programs. Superior customer service and communication skills. Enthusiastic, dedicated to the challenge of helping other people. Demonstrates attention to detail. Self-starter with the ability to perform with little or no direct supervision. Comfortable working alone in a quiet office setting Ability to multi-task in a fast-paced environment. Function collaboratively as part of a fast-paced, client-oriented team.