{"schemaVersion":"jobsearcher.job.v1","id":"d7631da1bd24119f240e213e","url":"https://jobsearcher.com/jobs/d7631da1bd24119f240e213e","canonicalUrl":"https://jobsearcher.com/jobs/d7631da1bd24119f240e213e","title":"Executive Assistant","description":"Title\nExecutive Assistant\nHourly Wage\n$21.00 - $26.00\nJob Summary\nThe Executive Assistant will provide effective and efficient administrative support to the DECC’s Executive Director and the Board of Directors.\nRequirements and Competencies\nEnsure a high level of confidentiality\nAbility to prioritize competing tasks and manage time effectively\nExcellent verbal and written communication skills\nExcellent interpersonal skills\nProficient in Microsoft Office Suite including Outlook, SharePoint, Word, and Excel\nExcellent organizational skills and attention to detail\nBasic understanding of clerical procedures and systems\nAbility to work independently\nAbility to work productively under pressure and deadlines\nPreferred Qualifications\n1+ years of experience in an administrative role\nEssential Functions (Reasonable accommodations may be made for individuals with disabilities.)\nSupport the Executive Director – 75%\nManage the Executive Director’s complex and demanding calendar including scheduling and meeting coordination.\nServe as a calendar gatekeeper and general deputy of time, fielding internal and external scheduling requests and providing recommendations aligned with the Executive Director’s priorities.\nServe as a sounding board and confidant to keep the Executive Director well informed and help facilitate their decision-making.\nHandle highly confidential and/or sensitive company matters with discretion and tact.\nProvide support for meetings, internal events, and other staff functions as directed by the Executive Director.\nResearch, draft, compile, format, edit, and proofread communications and documents under the direction of the Executive Director including but not limited to emails, spreadsheets, letters, and presentation materials\nProvide administrative support to the Executive Director for the reconciliation of credit card purchases, invoicing, and travel expense reimbursement.\nProvide administrative support for the management of company contracts including facilitating signatures, storage, and logging contracts in the contract library.\nSupport the Board of Directors – 20%\nSchedule and coordinate Board of Directors meetings, board committee meetings, and board events.\nProvide support to ensure board meetings run smoothly including but not limited to distribution of materials, meeting set up, and catering orders.\nResearch, draft, compile, format, edit, and proofread board communications and documents under the direction of the Executive Director, Board Chair, and board at large including but not limited to emails, spreadsheets, letters, board packets, and presentation materials.\nCreate and distribute board orientation materials.\nCommunicate with Boards and Commissions Offices (Mayoral and Gubernatorial) to file and update regulatory documentation including, but not limited to: rosters, oaths of office, and resolution documents.\nWrite and maintain meeting minutes for Board of Directors meetings.\nMaintain and update the board sections of the DECC website in WordPress.\nEnsure accurate and up-to-date record keeping for all board documents.\nAdministrative Support – 5%\nMake administrative purchases in alignment with organization policies.\nManage office supply inventory and corresponding supply budget.\nManage office printer contracts and devices.\nMaintain a high level of customer service with DECC employees, vendors, promoters, and visitors.\nAdditional duties as assigned.\nSchedule\nThis position is full-time, 40 hours per week, primarily Monday-Friday 8am-4:30pm. There could be a possible evening or weekend shift on occasion depending on events or activities.\nSupervisory Responsibilities\nNone\nWork Environment\nTypical office setting, usually a quiet noise level, but can be very loud.\nPhysical Demands\nProlonged periods sitting at a desk and working on a computer\nMust be able to lift up to 20 pounds at a time\n\nEligibility Requirements\nMust be 18 years of age or older\nSuccessful completion of reference checks\nSuccessful completion of a background check\nSuccessful completion of a drug test, if applicable\nWork Authorization/Security Clearance Requirements\nThe DECC uses USCIS Form I-9 to verify the identity and employment authorization of individuals hired for employment. On the form, an employee must attest to his or her employment authorization. The employee is required to present the DECC with acceptable documents evidencing identity and employment authorization at the time of hire. The DECC will examine the employment eligibility and identity document(s).\nThe list of acceptable documents can be provided by Human Resources.\nAt-Will Employment\nThis position is at will. This means if you are offered the position and accept, your employment with the DECC is for an indefinite period of time and it is subject to termination by you or the DECC, with or without cause, with or without notice, and at any time. Nothing in this job description or any other policy of the DECC shall be interpreted to be in conflict with or to eliminate or modify in any way, the at will employment status of this position.\nThe at will employment status of an employee of the DECC may be modified only in a written employment agreement with that employee which is signed by the Executive Director or the Chair of the DECC Board of Directors.\nBy your signature below, you acknowledge your understanding that your employment with the DECC is at will, and that nothing in this description is intended to constitute a contract of employment, express or implied.\nEEO Statement\nThe DECC is an Equal Opportunity Employer. In order to provide equal employment and advancement opportunities to all individuals, employment decisions will be based on merit, qualification and ability. The DECC does not discriminate in employment practices on the basis of age, color, disability, national origin, race, religion, sex, sexual orientation or any other characteristic protected by law. The DECC will follow any state or local law that provides greater protection. This policy is neither exhaustive nor exclusive. The DECC is committed to taking all other actions necessary to ensure equal employment opportunity for persons with disabilities in accordance with the ADA and all other applicable laws.\nOther Duties\nPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.\nDuties, responsibilities and activities may change at any time with or without notice.\nUniform\nBusiness casual\nFLSA Classification\nNon-Exempt\nType of Position\nFull-Time\nType of Employment\nAt-Will\nDepartment\nAdministration\nReports to\nExecutive Director\nBenefits:\nFree parking\nEmployee wellbeing initiatives\nPublic Employee Retirement Account (PERA) – Pension Plan – with employer match\nOptional Minnesota Deferred Compensation Plan\nFree Employee Assistance Program\nPaid Vacation and Sick Time\nHealth Insurance\nDental Insurance\nFlexible Spending Account for Medical, Dental and Dependent Care\nQualifying employer for the Federal Student Loan Forgiveness Program\nPaid Parental Leave\nMonthly bus pass bus reimbursement program\nMore benefit details here: Benefits HERE\nWhat is the DECC?\nThe Duluth Entertainment Convention Center (DECC) is a collection of ten venues hosting conventions, meetings, sports, arts, and entertainment right on the waters of Lake Superior in vibrant Canal Park. The DECC offers spectacular views of the Duluth Aerial Lift Bridge and excellent walkability.\nSteps away from charming Canal Park and Downtown Duluth, guests enjoy shops, restaurants, and easy access to hotels. The Duluth Lakewalk and Bayfront Festival Park are just outside our doors.\nHome to Duluth Superior Symphony Orchestra, the Minnesota Ballet, UMD Men’s and Women’s Bulldog Hockey, the Olympic gold-winning Duluth Curling Club, and the William A. Irvin floating museum / Duluth Haunted Ship, the DECC is the heart of regional entertainment.\nOur commitment to sustainability means that all the events we host bring economic and environmental benefits to our city.\nMission:\nWe host events, create experiences, and drive our regional economy.\nValues:\nCommunity\nHospitality\nExcellence\nFun","company":"Decc","rawCompany":"decc","city":"Duluth","state":"MN","isRemote":false,"isActive":false,"createdAt":"2026-07-27T13:54:22.923Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Title\nExecutive Assistant\nHourly Wage\n$21.00 - $26.00\nJob Summary\nThe Executive Assistant will provide effective and efficient administrative support to the DECC’s Executive Director and the Board of Directors.\nRequirements and Competencies\nEnsure a high level of confidentiality\nAbility to prioritize competing tasks and manage time effectively\nExcellent verbal and written communication skills\nExcellent interpersonal skills\nProficient in Microsoft Office Suite including Outlook, SharePoint, Word, and Excel\nExcellent organizational skills and attention to detail\nBasic understanding of clerical procedures and systems\nAbility to work independently\nAbility to work productively under pressure and deadlines\nPreferred Qualifications\n1+ years of experience in an administrative role\nEssential Functions (Reasonable accommodations may be made for individuals with disabilities.)\nSupport the Executive Director – 75%\nManage the Executive Director’s complex and demanding calendar including scheduling and meeting coordination.\nServe as a calendar gatekeeper and general deputy of time, fielding internal and external scheduling requests and providing recommendations aligned with the Executive Director’s priorities.\nServe as a sounding board and confidant to keep the Executive Director well informed and help facilitate their decision-making.\nHandle highly confidential and/or sensitive company matters with discretion and tact.\nProvide support for meetings, internal events, and other staff functions as directed by the Executive Director.\nResearch, draft, compile, format, edit, and proofread communications and documents under the direction of the Executive Director including but not limited to emails, spreadsheets, letters, and presentation materials\nProvide administrative support to the Executive Director for the reconciliation of credit card purchases, invoicing, and travel expense reimbursement.\nProvide administrative support for the management of company contracts including facilitating signatures, storage, and logging contracts in the contract library.\nSupport the Board of Directors – 20%\nSchedule and coordinate Board of Directors meetings, board committee meetings, and board events.\nProvide support to ensure board meetings run smoothly including but not limited to distribution of materials, meeting set up, and catering orders.\nResearch, draft, compile, format, edit, and proofread board communications and documents under the direction of the Executive Director, Board Chair, and board at large including but not limited to emails, spreadsheets, letters, board packets, and presentation materials.\nCreate and distribute board orientation materials.\nCommunicate with Boards and Commissions Offices (Mayoral and Gubernatorial) to file and update regulatory documentation including, but not limited to: rosters, oaths of office, and resolution documents.\nWrite and maintain meeting minutes for Board of Directors meetings.\nMaintain and update the board sections of the DECC website in WordPress.\nEnsure accurate and up-to-date record keeping for all board documents.\nAdministrative Support – 5%\nMake administrative purchases in alignment with organization policies.\nManage office supply inventory and corresponding supply budget.\nManage office printer contracts and devices.\nMaintain a high level of customer service with DECC employees, vendors, promoters, and visitors.\nAdditional duties as assigned.\nSchedule\nThis position is full-time, 40 hours per week, primarily Monday-Friday 8am-4:30pm. There could be a possible evening or weekend shift on occasion depending on events or activities.\nSupervisory Responsibilities\nNone\nWork Environment\nTypical office setting, usually a quiet noise level, but can be very loud.\nPhysical Demands\nProlonged periods sitting at a desk and working on a computer\nMust be able to lift up to 20 pounds at a time\n\nEligibility Requirements\nMust be 18 years of age or older\nSuccessful completion of reference checks\nSuccessful completion of a background check\nSuccessful completion of a drug test, if applicable\nWork Authorization/Security Clearance Requirements\nThe DECC uses USCIS Form I-9 to verify the identity and employment authorization of individuals hired for employment. On the form, an employee must attest to his or her employment authorization. The employee is required to present the DECC with acceptable documents evidencing identity and employment authorization at the time of hire. The DECC will examine the employment eligibility and identity document(s).\nThe list of acceptable documents can be provided by Human Resources.\nAt-Will Employment\nThis position is at will. This means if you are offered the position and accept, your employment with the DECC is for an indefinite period of time and it is subject to termination by you or the DECC, with or without cause, with or without notice, and at any time. Nothing in this job description or any other policy of the DECC shall be interpreted to be in conflict with or to eliminate or modify in any way, the at will employment status of this position.\nThe at will employment status of an employee of the DECC may be modified only in a written employment agreement with that employee which is signed by the Executive Director or the Chair of the DECC Board of Directors.\nBy your signature below, you acknowledge your understanding that your employment with the DECC is at will, and that nothing in this description is intended to constitute a contract of employment, express or implied.\nEEO Statement\nThe DECC is an Equal Opportunity Employer. In order to provide equal employment and advancement opportunities to all individuals, employment decisions will be based on merit, qualification and ability. The DECC does not discriminate in employment practices on the basis of age, color, disability, national origin, race, religion, sex, sexual orientation or any other characteristic protected by law. The DECC will follow any state or local law that provides greater protection. This policy is neither exhaustive nor exclusive. The DECC is committed to taking all other actions necessary to ensure equal employment opportunity for persons with disabilities in accordance with the ADA and all other applicable laws.\nOther Duties\nPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.\nDuties, responsibilities and activities may change at any time with or without notice.\nUniform\nBusiness casual\nFLSA Classification\nNon-Exempt\nType of Position\nFull-Time\nType of Employment\nAt-Will\nDepartment\nAdministration\nReports to\nExecutive Director\nBenefits:\nFree parking\nEmployee wellbeing initiatives\nPublic Employee Retirement Account (PERA) – Pension Plan – with employer match\nOptional Minnesota Deferred Compensation Plan\nFree Employee Assistance Program\nPaid Vacation and Sick Time\nHealth Insurance\nDental Insurance\nFlexible Spending Account for Medical, Dental and Dependent Care\nQualifying employer for the Federal Student Loan Forgiveness Program\nPaid Parental Leave\nMonthly bus pass bus reimbursement program\nMore benefit details here: Benefits HERE\nWhat is the DECC?\nThe Duluth Entertainment Convention Center (DECC) is a collection of ten venues hosting conventions, meetings, sports, arts, and entertainment right on the waters of Lake Superior in vibrant Canal Park. The DECC offers spectacular views of the Duluth Aerial Lift Bridge and excellent walkability.\nSteps away from charming Canal Park and Downtown Duluth, guests enjoy shops, restaurants, and easy access to hotels. The Duluth Lakewalk and Bayfront Festival Park are just outside our doors.\nHome to Duluth Superior Symphony Orchestra, the Minnesota Ballet, UMD Men’s and Women’s Bulldog Hockey, the Olympic gold-winning Duluth Curling Club, and the William A. Irvin floating museum / Duluth Haunted Ship, the DECC is the heart of regional entertainment.\nOur commitment to sustainability means that all the events we host bring economic and environmental benefits to our city.\nMission:\nWe host events, create experiences, and drive our regional economy.\nValues:\nCommunity\nHospitality\nExcellence\nFun","datePosted":"2026-07-27T13:54:22.923Z","dateModified":"2026-07-27T13:54:22.923Z","hiringOrganization":{"@type":"Organization","name":"Decc","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Duluth","addressRegion":"MN","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"d7631da1bd24119f240e213e"},"url":"https://jobsearcher.com/jobs/d7631da1bd24119f240e213e"}}