{"schemaVersion":"jobsearcher.job.v1","id":"d604d6b267287b733b5e7a28","url":"https://jobsearcher.com/jobs/d604d6b267287b733b5e7a28","canonicalUrl":"https://jobsearcher.com/jobs/d604d6b267287b733b5e7a28","title":"Program Assistant","description":"Pay or shift range: $28.14 USD to $30.64 USD The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.\r\nDescription Join our team as a Program Assistant, where your exceptional organizational, analytical, and communication skills will play a key role in efficiently managing the administrative office and contributing to the success of our program.\r\nAs the Program Assistant you will have the opportunity to develop skills in office management, facilities and site safety, phone triage and reception, as well as supporting program leaders with scheduling, data analysis and other vital communication. The Program Assistant is a central figure in ensuring our clients get the best care possible.\r\nABOUT THE WELCOMING CENTER The Welcoming Center is a therapeutic, home-like setting that supports young people as they navigate the trauma of placement disruption. The Welcoming Center is specifically designed to minimize the impact of this trauma by providing safety, care, comfort, and therapeutic supports for up to 24 hours while the best and most appropriate placement is coordinated. The Welcoming Center serves young people in Santa Clara County who are removed from their home, returning from elopement, or otherwise experiencing a loss of placement. When they arrive at the Welcoming Center, they are met by empathetic and well-trained adults that provide a calm, stable environment while their individualized needs are assessed and placement is secured.\r\nABOUT SENECA Seneca Family of Agencies has been nominated among the Bay Area's Top Workplaces for several consecutive years. We're committed to providing traditionally marginalized communities with a network of excellent mental health, community-based, and educational services. We are committed to building a diverse staff. Our programs deeply engage in conversations and training on Diversity, Equity, and Inclusion to bring equity and justice to the youth and families we serve.\r\nRESPONISBILITIES Answer department phones, screen, and direct telephone calls\r\nGreet and interact with clients, families and other visitors\r\nMaintain the safety, organization, and professional appearance of the front office and general areas\r\nMaintain office equipment and coordinate various office services\r\nResponsible for completing various off-site tasks such as grocery shopping, picking up supplies, and managing other essential activities to support daily operations.\r\nEnsure smooth logistics for on-site meetings/trainings and visitors including conference room reservations, meal planning and logistics, both in preparation and execution\r\nMaintain well-organized and accessible electronic and paper forms and files\r\nProcess all mail, correspondence and information to and from the program's office, including correspondence to and from the Program Director/Manager of Operations\r\nComplete required program reports and scheduling; generate reports and synthesize data pertaining to program performance, demographics, and measurable outcomes\r\nQUALIFICATIONS REQUIRED Education/experience requirements:\r\nAssociate's degree and 1 year of applicable work experience OR\r\nHigh school diploma and 2 years of applicable work experience\r\nApplicable work experience includes any administrative position (paid or unpaid) requiring frequent data entry, ability to prioritize multiple projects within strict deadlines, and coordination with multiple departments\r\nPass a computer test\r\nMust be at least 21 years of age\r\nValid driver's license, clean driving record, and insurability through Seneca Family of Agencies' insurance policy\r\nTB test clearance, fingerprinting clearance, and any other state/federal licensing or certification requirements\r\nPREFERRED Bilingual Spanish skill set\r\nProficiency in Microsoft Word, Outlook, and Excel\r\nSKILLS OF AN IDEAL CANDIDATE Excellent organizational, problem solving, and time management skills\r\nAbility to collaborate with diverse co-workers, partners, and community members\r\nSCHEDULE Full-time; on-site\r\nBENEFITS Starting at $28.14- $30.64 per hour, commensurate with experience\r\nAdditional compensation provided upon passing bilingual language proficiency exam\r\nSalary increases each year\r\n5 weeks of Paid Time off and 11 Paid Holidays\r\nMedical, dental, vision, chiropractic, acupuncture, fertility coverage\r\nLong-term disability, family leave, and life insurance\r\nScholarship opportunities, ongoing training, and professional development opportunities\r\nPromotional opportunities across the agency in California and Washington\r\nEqual Opportunity Employer\r\nThis employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.\r\nJ-18808-Ljbffr","company":"Seneca","rawCompany":"seneca","city":"San Jose","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-09-04T12:49:26.482Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"21-1093.00","title":"Social and Human Service Assistants","slug":"social-and-human-service-assistants"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"624190","title":"Other Individual and Family Services","slug":"other-individual-and-family-services"},{"code":"926110","title":"Administration of General Economic Programs","slug":"administration-of-general-economic-programs"},{"code":"624110","title":"Child and Youth Services","slug":"child-and-youth-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Assistant","description":"Pay or shift range: $28.14 USD to $30.64 USD The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.\r\nDescription Join our team as a Program Assistant, where your exceptional organizational, analytical, and communication skills will play a key role in efficiently managing the administrative office and contributing to the success of our program.\r\nAs the Program Assistant you will have the opportunity to develop skills in office management, facilities and site safety, phone triage and reception, as well as supporting program leaders with scheduling, data analysis and other vital communication. The Program Assistant is a central figure in ensuring our clients get the best care possible.\r\nABOUT THE WELCOMING CENTER The Welcoming Center is a therapeutic, home-like setting that supports young people as they navigate the trauma of placement disruption. The Welcoming Center is specifically designed to minimize the impact of this trauma by providing safety, care, comfort, and therapeutic supports for up to 24 hours while the best and most appropriate placement is coordinated. The Welcoming Center serves young people in Santa Clara County who are removed from their home, returning from elopement, or otherwise experiencing a loss of placement. When they arrive at the Welcoming Center, they are met by empathetic and well-trained adults that provide a calm, stable environment while their individualized needs are assessed and placement is secured.\r\nABOUT SENECA Seneca Family of Agencies has been nominated among the Bay Area's Top Workplaces for several consecutive years. We're committed to providing traditionally marginalized communities with a network of excellent mental health, community-based, and educational services. We are committed to building a diverse staff. Our programs deeply engage in conversations and training on Diversity, Equity, and Inclusion to bring equity and justice to the youth and families we serve.\r\nRESPONISBILITIES Answer department phones, screen, and direct telephone calls\r\nGreet and interact with clients, families and other visitors\r\nMaintain the safety, organization, and professional appearance of the front office and general areas\r\nMaintain office equipment and coordinate various office services\r\nResponsible for completing various off-site tasks such as grocery shopping, picking up supplies, and managing other essential activities to support daily operations.\r\nEnsure smooth logistics for on-site meetings/trainings and visitors including conference room reservations, meal planning and logistics, both in preparation and execution\r\nMaintain well-organized and accessible electronic and paper forms and files\r\nProcess all mail, correspondence and information to and from the program's office, including correspondence to and from the Program Director/Manager of Operations\r\nComplete required program reports and scheduling; generate reports and synthesize data pertaining to program performance, demographics, and measurable outcomes\r\nQUALIFICATIONS REQUIRED Education/experience requirements:\r\nAssociate's degree and 1 year of applicable work experience OR\r\nHigh school diploma and 2 years of applicable work experience\r\nApplicable work experience includes any administrative position (paid or unpaid) requiring frequent data entry, ability to prioritize multiple projects within strict deadlines, and coordination with multiple departments\r\nPass a computer test\r\nMust be at least 21 years of age\r\nValid driver's license, clean driving record, and insurability through Seneca Family of Agencies' insurance policy\r\nTB test clearance, fingerprinting clearance, and any other state/federal licensing or certification requirements\r\nPREFERRED Bilingual Spanish skill set\r\nProficiency in Microsoft Word, Outlook, and Excel\r\nSKILLS OF AN IDEAL CANDIDATE Excellent organizational, problem solving, and time management skills\r\nAbility to collaborate with diverse co-workers, partners, and community members\r\nSCHEDULE Full-time; on-site\r\nBENEFITS Starting at $28.14- $30.64 per hour, commensurate with experience\r\nAdditional compensation provided upon passing bilingual language proficiency exam\r\nSalary increases each year\r\n5 weeks of Paid Time off and 11 Paid Holidays\r\nMedical, dental, vision, chiropractic, acupuncture, fertility coverage\r\nLong-term disability, family leave, and life insurance\r\nScholarship opportunities, ongoing training, and professional development opportunities\r\nPromotional opportunities across the agency in California and Washington\r\nEqual Opportunity Employer\r\nThis employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.\r\nJ-18808-Ljbffr","datePosted":"2026-09-04T12:49:26.482Z","dateModified":"2026-09-04T12:49:26.482Z","hiringOrganization":{"@type":"Organization","name":"Seneca","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"San Jose","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"d604d6b267287b733b5e7a28"},"url":"https://jobsearcher.com/jobs/d604d6b267287b733b5e7a28"}}