{"schemaVersion":"jobsearcher.job.v1","id":"d4dd8dbdf44ad45b7d08d549","url":"https://jobsearcher.com/jobs/d4dd8dbdf44ad45b7d08d549","canonicalUrl":"https://jobsearcher.com/jobs/d4dd8dbdf44ad45b7d08d549","title":"Executive Assistant/Admin","description":"Position Overview:The Executive Assistant provides high-level administrative support to company executives, ensuring efficient operation and effective communication within the organization. This role involves handling confidential and time-sensitive material, preparing reports, scheduling meetings, and managing executive's calendars.Key Responsibilities:Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for executives.Communication: Serve as the point of contact between executives, employees, clients, and external partners. Handle phone calls, emails, and other correspondence.Documentation: Prepare and edit correspondence, reports, presentations, and other documents as needed.Meeting Support: Organize and prepare for meetings, including gathering materials, setting up equipment, and taking minutes.Travel Coordination: Arrange travel plans, itineraries, and accommodations for executives. Handle travel reimbursements and expense reports.Project Management: Assist in the planning and execution of various projects and initiatives. Track progress and ensure deadlines are met.Confidentiality: Maintain discretion and confidentiality in handling sensitive information.Office Management: Oversee office supplies inventory, equipment maintenance, and liaise with vendors and service providers.Event Planning: Organize company events, conferences, and executive off-sites. Skills and Qualifications:Education: Bachelor's degree preferred.Experience: Minimum of 3-5 years in an executive assistant or similar administrative role.Technical Proficiency: Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.Communication Skills: Excellent verbal and written communication skills.Organizational Skills: Strong organizational and time-management abilities. Attention to detail is crucial.Problem-Solving: Ability to anticipate needs, identify issues, and develop effective solutions.Interpersonal Skills: Professional demeanor, with the ability to interact effectively with various stakeholders.Flexibility: Willingness to adapt to changing priorities and handle multiple tasks simultaneously.Discretion: High level of confidentiality and integrity in handling sensitive information. Work Environment:This position typically works in an office environment but may require occasional travel or extended hours.","company":"Procyonts","rawCompany":"procyonts","city":"Millbrae","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-05-21T05:03:44.796Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant/Admin","description":"Position Overview:The Executive Assistant provides high-level administrative support to company executives, ensuring efficient operation and effective communication within the organization. This role involves handling confidential and time-sensitive material, preparing reports, scheduling meetings, and managing executive's calendars.Key Responsibilities:Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for executives.Communication: Serve as the point of contact between executives, employees, clients, and external partners. Handle phone calls, emails, and other correspondence.Documentation: Prepare and edit correspondence, reports, presentations, and other documents as needed.Meeting Support: Organize and prepare for meetings, including gathering materials, setting up equipment, and taking minutes.Travel Coordination: Arrange travel plans, itineraries, and accommodations for executives. Handle travel reimbursements and expense reports.Project Management: Assist in the planning and execution of various projects and initiatives. Track progress and ensure deadlines are met.Confidentiality: Maintain discretion and confidentiality in handling sensitive information.Office Management: Oversee office supplies inventory, equipment maintenance, and liaise with vendors and service providers.Event Planning: Organize company events, conferences, and executive off-sites. Skills and Qualifications:Education: Bachelor's degree preferred.Experience: Minimum of 3-5 years in an executive assistant or similar administrative role.Technical Proficiency: Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.Communication Skills: Excellent verbal and written communication skills.Organizational Skills: Strong organizational and time-management abilities. Attention to detail is crucial.Problem-Solving: Ability to anticipate needs, identify issues, and develop effective solutions.Interpersonal Skills: Professional demeanor, with the ability to interact effectively with various stakeholders.Flexibility: Willingness to adapt to changing priorities and handle multiple tasks simultaneously.Discretion: High level of confidentiality and integrity in handling sensitive information. Work Environment:This position typically works in an office environment but may require occasional travel or extended hours.","datePosted":"2026-05-21T05:03:44.796Z","dateModified":"2026-05-21T05:03:44.796Z","hiringOrganization":{"@type":"Organization","name":"Procyonts","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Millbrae","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"d4dd8dbdf44ad45b7d08d549"},"url":"https://jobsearcher.com/jobs/d4dd8dbdf44ad45b7d08d549"}}