{"schemaVersion":"jobsearcher.job.v1","id":"d4d5cc97a8ebf747f72bb2b9","url":"https://jobsearcher.com/jobs/d4d5cc97a8ebf747f72bb2b9","canonicalUrl":"https://jobsearcher.com/jobs/d4d5cc97a8ebf747f72bb2b9","title":"Executive Assistant","description":"Role Overview\nMobilelink USA is seeking a highly organized, discreet, and proactive Executive Assistant to provide high-level administrative and operational support to the Executive Director and CEO/Owner. This role requires a strategic thinker who can manage complex schedules, handle sensitive information with confidentiality, and serve as a key liaison across internal departments and external stakeholders.\nThe ideal candidate thrives in a fast-paced, high-accountability environment and demonstrates exceptional judgment, attention to detail, and the ability to anticipate executive needs.\nKey Responsibilities\nExecutive Support & Calendar Management\nManage complex, high-volume calendars, including scheduling internal and external meetings, travel, and events\nPrioritize and coordinate shifting demands while ensuring alignment with business objectives\nPrepare daily briefings, agendas, and meeting materials for executive leadership\nCommunication & Stakeholder Coordination\nServe as a primary point of contact between executives and internal/external stakeholders\nDraft, review, and manage professional correspondence, reports, and presentations\nScreen and prioritize communications, ensuring timely and appropriate responses\nOperational & Administrative Oversight\nCoordinate executive travel arrangements, including itineraries, accommodations, and expense tracking\nManage expense reports, invoices, and administrative documentation with accuracy and compliance\nTrack key deliverables, deadlines, and follow-ups to ensure execution of strategic initiatives\nConfidentiality & Compliance\nHandle highly sensitive and confidential information with discretion and professionalism\nEnsure documentation, communications, and processes align with company policies and compliance standards\nMaintain organized records of executive decisions, contracts, and key business activities\nProject & Cross-Functional Support\nSupport special projects and strategic initiatives on behalf of executive leadership\nCoordinate with departments including legal, finance, HR, operations, and real estate teams\nAssist in preparing reports, dashboards, and presentations for leadership meetings and board-level discussions\nMeeting & Event Coordination\nPlan and execute executive meetings, leadership off sites, and company events\nPrepare meeting minutes, action items, and follow-up tracking\nEnsure seamless logistics and execution of internal and external engagements\n#MLTA\nQualifications\nBachelor’s degree in Business Administration or related field preferred\n5+ years of experience supporting C-level executives or senior leadership\nStrong organizational and time management skills with the ability to multitask effectively\nExceptional written and verbal communication skills\nHigh level of discretion, integrity, and professionalism\nProficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools\nExperience in fast-paced, multi-entity or retail environments is a plus\nAbility to anticipate needs, think critically, and solve problems independently\nWhy Work with Us?\nBe part of a fast-growing, industry-leading wireless retailer\nDirect exposure to executive leadership and strategic decision-making\nCollaborative and high-performance work environment\nCompetitive compensation and benefits package\nOpportunity for growth within a rapidly scaling organization","company":"Mobilelink Usa","rawCompany":"mobilelink usa","city":"Houston","state":"TX","isRemote":false,"isActive":false,"createdAt":"2026-08-03T15:56:23.049Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"541611","title":"Administrative Management and General Management Consulting Services","slug":"administrative-management-and-general-management-consulting-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Role Overview\nMobilelink USA is seeking a highly organized, discreet, and proactive Executive Assistant to provide high-level administrative and operational support to the Executive Director and CEO/Owner. This role requires a strategic thinker who can manage complex schedules, handle sensitive information with confidentiality, and serve as a key liaison across internal departments and external stakeholders.\nThe ideal candidate thrives in a fast-paced, high-accountability environment and demonstrates exceptional judgment, attention to detail, and the ability to anticipate executive needs.\nKey Responsibilities\nExecutive Support & Calendar Management\nManage complex, high-volume calendars, including scheduling internal and external meetings, travel, and events\nPrioritize and coordinate shifting demands while ensuring alignment with business objectives\nPrepare daily briefings, agendas, and meeting materials for executive leadership\nCommunication & Stakeholder Coordination\nServe as a primary point of contact between executives and internal/external stakeholders\nDraft, review, and manage professional correspondence, reports, and presentations\nScreen and prioritize communications, ensuring timely and appropriate responses\nOperational & Administrative Oversight\nCoordinate executive travel arrangements, including itineraries, accommodations, and expense tracking\nManage expense reports, invoices, and administrative documentation with accuracy and compliance\nTrack key deliverables, deadlines, and follow-ups to ensure execution of strategic initiatives\nConfidentiality & Compliance\nHandle highly sensitive and confidential information with discretion and professionalism\nEnsure documentation, communications, and processes align with company policies and compliance standards\nMaintain organized records of executive decisions, contracts, and key business activities\nProject & Cross-Functional Support\nSupport special projects and strategic initiatives on behalf of executive leadership\nCoordinate with departments including legal, finance, HR, operations, and real estate teams\nAssist in preparing reports, dashboards, and presentations for leadership meetings and board-level discussions\nMeeting & Event Coordination\nPlan and execute executive meetings, leadership off sites, and company events\nPrepare meeting minutes, action items, and follow-up tracking\nEnsure seamless logistics and execution of internal and external engagements\n#MLTA\nQualifications\nBachelor’s degree in Business Administration or related field preferred\n5+ years of experience supporting C-level executives or senior leadership\nStrong organizational and time management skills with the ability to multitask effectively\nExceptional written and verbal communication skills\nHigh level of discretion, integrity, and professionalism\nProficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools\nExperience in fast-paced, multi-entity or retail environments is a plus\nAbility to anticipate needs, think critically, and solve problems independently\nWhy Work with Us?\nBe part of a fast-growing, industry-leading wireless retailer\nDirect exposure to executive leadership and strategic decision-making\nCollaborative and high-performance work environment\nCompetitive compensation and benefits package\nOpportunity for growth within a rapidly scaling organization","datePosted":"2026-08-03T15:56:23.049Z","dateModified":"2026-08-03T15:56:23.049Z","hiringOrganization":{"@type":"Organization","name":"Mobilelink Usa","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Houston","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"d4d5cc97a8ebf747f72bb2b9"},"url":"https://jobsearcher.com/jobs/d4d5cc97a8ebf747f72bb2b9"}}