{"schemaVersion":"jobsearcher.job.v1","id":"d4252fee99b4dbbcceb3ba25","url":"https://jobsearcher.com/jobs/d4252fee99b4dbbcceb3ba25","canonicalUrl":"https://jobsearcher.com/jobs/d4252fee99b4dbbcceb3ba25","title":"Assistant Office Manager","description":"Robert Half is partnering with a well-established local organization to hire an Assistant Office Manager for an immediate opportunity. This full-time, temporary position will provide coverage during a maternity leave and is ideal for someone who enjoys wearing multiple hats in a busy office environment.\nThe ideal candidate will be comfortable balancing front desk responsibilities, administrative support, and light accounting duties while helping keep day-to-day operations running smoothly. We're looking for someone who is adaptable, organized, team-oriented, and willing to jump in wherever needed.\n\nWhat You'll Be Doing\nServe as the first point of contact for visitors and incoming calls, creating a professional and welcoming office environment\nPrepare invoices and assist with routine administrative tasks\nMaintain accurate office records and organize physical and digital filing systems\nSupport accounts receivable activities, including tracking payments and related documentation\nProvide general office and clerical support as business needs shift throughout the day\nLearn and utilize the company's Traverse ERP system\nAssist with special projects and operational tasks as assigned\nCross-train with team members to ensure consistent office coverage\nWhat We're Looking For\nPrior office administration, office management, or administrative support experience\nStrong customer service and communication skills\nExcellent organizational skills and attention to detail\nAbility to prioritize tasks and adapt to changing needs\nExperience with invoicing, accounts receivable, or basic accounting support preferred\nProficiency with Microsoft Office, including Outlook, Word, and Excel\nERP experience is a plus; Traverse experience is highly desirable\nWhy This Opportunity?\nDiverse role with a mix of administrative, customer service, and accounting responsibilities\nCollaborative and supportive office environment\nOpportunity to gain exposure to multiple areas of business operations\nGreat fit for someone who enjoys being the go-to person in the office\nInterested in learning more? Apply today or contact Mary Christman or Ashley Veltri at 518-462-1430 for additional details. We'd love to tell you more about the company, team, and day-to-day responsibilities. We hope to talk to you soon!\n\nPrior experience in office administration, front desk support, or a similar business support role.\nAbility to manage receptionist responsibilities while maintaining strong customer service standards.\nWorking knowledge of invoicing processes and general administrative coordination.\nFamiliarity with accounts payable or accounts receivable support in an office environment.\nStrong organizational skills with the ability to maintain filing systems and office documentation.\nComfortable ordering, tracking, and maintaining office supplies as needed.\nReliable, adaptable, and able to work effectively as part of a team in a busy onsite office.\nRobert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.\n\nRobert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.\n\nAll applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.\n\n© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice .","company":"Robert Half","rawCompany":"robert half","city":"Schenectady","state":"NY","isRemote":false,"isActive":false,"createdAt":"2026-08-12T10:53:12.696Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"541611","title":"Administrative Management and General Management Consulting Services","slug":"administrative-management-and-general-management-consulting-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Assistant Office Manager","description":"Robert Half is partnering with a well-established local organization to hire an Assistant Office Manager for an immediate opportunity. This full-time, temporary position will provide coverage during a maternity leave and is ideal for someone who enjoys wearing multiple hats in a busy office environment.\nThe ideal candidate will be comfortable balancing front desk responsibilities, administrative support, and light accounting duties while helping keep day-to-day operations running smoothly. We're looking for someone who is adaptable, organized, team-oriented, and willing to jump in wherever needed.\n\nWhat You'll Be Doing\nServe as the first point of contact for visitors and incoming calls, creating a professional and welcoming office environment\nPrepare invoices and assist with routine administrative tasks\nMaintain accurate office records and organize physical and digital filing systems\nSupport accounts receivable activities, including tracking payments and related documentation\nProvide general office and clerical support as business needs shift throughout the day\nLearn and utilize the company's Traverse ERP system\nAssist with special projects and operational tasks as assigned\nCross-train with team members to ensure consistent office coverage\nWhat We're Looking For\nPrior office administration, office management, or administrative support experience\nStrong customer service and communication skills\nExcellent organizational skills and attention to detail\nAbility to prioritize tasks and adapt to changing needs\nExperience with invoicing, accounts receivable, or basic accounting support preferred\nProficiency with Microsoft Office, including Outlook, Word, and Excel\nERP experience is a plus; Traverse experience is highly desirable\nWhy This Opportunity?\nDiverse role with a mix of administrative, customer service, and accounting responsibilities\nCollaborative and supportive office environment\nOpportunity to gain exposure to multiple areas of business operations\nGreat fit for someone who enjoys being the go-to person in the office\nInterested in learning more? Apply today or contact Mary Christman or Ashley Veltri at 518-462-1430 for additional details. We'd love to tell you more about the company, team, and day-to-day responsibilities. We hope to talk to you soon!\n\nPrior experience in office administration, front desk support, or a similar business support role.\nAbility to manage receptionist responsibilities while maintaining strong customer service standards.\nWorking knowledge of invoicing processes and general administrative coordination.\nFamiliarity with accounts payable or accounts receivable support in an office environment.\nStrong organizational skills with the ability to maintain filing systems and office documentation.\nComfortable ordering, tracking, and maintaining office supplies as needed.\nReliable, adaptable, and able to work effectively as part of a team in a busy onsite office.\nRobert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.\n\nRobert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.\n\nAll applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.\n\n© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice .","datePosted":"2026-08-12T10:53:12.696Z","dateModified":"2026-08-12T10:53:12.696Z","hiringOrganization":{"@type":"Organization","name":"Robert Half","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Schenectady","addressRegion":"NY","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"d4252fee99b4dbbcceb3ba25"},"url":"https://jobsearcher.com/jobs/d4252fee99b4dbbcceb3ba25"}}